Finding 10328 (2023-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-01-26
Audit: 14007
Organization: Southwest R-V School District (MO)
Auditor: The CPA Group PC

AI Summary

  • Core Issue: Limited personnel prevents proper segregation of incompatible duties, risking errors in financial reporting.
  • Impacted Requirements: The District fails to meet the standard of ensuring no single employee has access to both physical assets and related accounting records.
  • Recommended Follow-Up: Management should acknowledge the segregation issue and consider alternative controls or training to mitigate risks despite personnel constraints.

Finding Text

Condition: Because of a limited number of available personnel, it is not always possible to adequately segregate certain incompatible duties so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. The District has one full time bookkeeper, and accounts payable position to handle the accounting needs of the district. There are some mitigating controls in place but it is not possible to have segregation in all areas. Criteria: The District should be segregated so that no one employee has access to both physical assets and the related accounting records, or to all phases of a transaction. Effect: Risk is present that errors or irregularities in amounts that would be material to the basic financial statements may occur and not be detected within a timely period by employees in the normal course of preforming their assigned functions. Recommendation: Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Views of responsible officials and planned corrective actions: The limited number of available personnel prohibits segregation of incompatible duties and the district does not have the resources to hire additional accounting personnel.

Corrective Action Plan

CORRECTIVE ACTION PLAN September 14, 2023 UNITED STATES DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Southwest R-V School District respectfully submits the following corrective action plan for the year ended June 30, 2023. Contact information for the individual responsible for the corrective action: Tosha Tilford, Superintendent Southwest R-V School District 300 N Myrtle Street Washburn, MO 65772 (417) 826-5410 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2023 The findings from the June 30, 2023, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2023-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Tosha Tilford, Superintendent Southwest R-V School District

Categories

Internal Control / Segregation of Duties HUD Housing Programs

Other Findings in this Audit

  • 10329 2023-001
    Material Weakness Repeat
  • 10330 2023-001
    Material Weakness Repeat
  • 10331 2023-001
    Material Weakness Repeat
  • 10332 2023-001
    Material Weakness Repeat
  • 10333 2023-001
    Material Weakness Repeat
  • 10334 2023-001
    Material Weakness Repeat
  • 10335 2023-001
    Material Weakness Repeat
  • 10336 2023-001
    Material Weakness Repeat
  • 10337 2023-001
    Material Weakness Repeat
  • 10338 2023-001
    Material Weakness Repeat
  • 10339 2023-001
    Material Weakness Repeat
  • 586770 2023-001
    Material Weakness Repeat
  • 586771 2023-001
    Material Weakness Repeat
  • 586772 2023-001
    Material Weakness Repeat
  • 586773 2023-001
    Material Weakness Repeat
  • 586774 2023-001
    Material Weakness Repeat
  • 586775 2023-001
    Material Weakness Repeat
  • 586776 2023-001
    Material Weakness Repeat
  • 586777 2023-001
    Material Weakness Repeat
  • 586778 2023-001
    Material Weakness Repeat
  • 586779 2023-001
    Material Weakness Repeat
  • 586780 2023-001
    Material Weakness Repeat
  • 586781 2023-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 Title I Grants to Local Educational Agencies $347,398
10.553 School Breakfast Program $67,425
84.425 Education Stabilization Fund $45,000
84.367 Improving Teacher Quality State Grants $44,646
84.027 Special Education_preschool Grants $40,124
10.565 Commodity Supplemental Food Program $34,961
84.027 Special Education_grants to States $32,683
84.358 Rural Education $20,305
10.555 National School Lunch Program $11,115
84.424 Student Support and Academic Enrichment Program $10,822
10.559 Summer Food Service Program for Children $10,238
84.173 Special Education_preschool Grants $7,567
93.079 Cooperative Agreements to Promote Adolescent Health Through School-Based Hiv/std Prevention and School-Based Surveillance $7,379