Finding 10816 (2023-001)

Significant Deficiency

Requirement

Questioned Costs

Year

2023

Accepted

2024-01-30

Audit: 14471

Organization: Central Oregon Regional Housing Authority (OR)

Auditor: Loveridge Hunt & CO PLLC

AI Summary

Core Issue: The Housing Authority did not follow its own procurement policies when hiring an Architect.
Impacted Requirements: Compliance with procurement standards outlined in the Uniform Guidance was not met.
Recommended Follow-Up: Assign a team member in the development department to ensure procurement policies are applied to vendor selections.

Finding Text

CFDA Number/Federal Program/Granting Agency: Housing Choice Vouchers - Cluster # 21.027 – Coronavirus State and Local Fiscal Recovery Funds Criteria: Recipients are expected to have procurement policies and procedures in place that comply with procurement standards of the Uniform Guidance. Statement of Condition: The Housing Authority did not follow procurement policies for the Architect. Questioned Costs: None. Cause: The Housing Authority executed a contract with the Architect contractor without following procurement policies. Effect or Possible Effect and Perspective: The Housing Authority did not comply with its procurement policies in selection of an Architect. Repeat Finding: Not a repeat finding. Recommendation: The Housing Authority should designate a person in the development department to verify whether procurement is applicable to a specific vendor. Views of Responsible Officials: See Corrective Action Plan.

Corrective Action Plan

Response to Finding 2023-001 Federal Award Agency: Department of the Treasury Name of Contact Person: Geoff Wall, Chief Financial Officer Views of Responsible Officials: The scope of the work for the architect and the sources of funding for the development were not known at the time of initial engagement with the architect. Corrective Action: 1. The Director of Development for the Authority will issue a Request for Qualifications (RFQ) to establish a pool of qualified architects for future projects. Date of Planned Corrective Action: The RFQ was published on 10/31/2023, 11/07/2023 and 11/14/2023, with all responses due by 11/30/2023. The Authority received 16 responses before the deadline and is in the process of evaluating those responses and establishing the qualified pool.

Other Findings in this Audit

587258 2023-001

Significant Deficiency

Programs in Audit

ALN	Program Name	Expenditures
14.871	Section 8 Housing Choice Vouchers	$1.29M
10.405	Farm Labor Housing Loans and Grants	$1.06M
14.879	Mainstream Vouchers	$511,796
21.027	Coronavirus State and Local Fiscal Recovery Funds	$401,063
10.427	Rural Rental Assistance Payments	$217,313
14.896	Family Self-Sufficiency Program	$193,775