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Corrective Action Plans

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Finding 8769 (2023-001)
Significant Deficiency 2023
Louie Street Apartments, Inc.
LA
Cash Management HUD Housing Programs
The corrective action planned is putting controls in place to ensure detection of errors in the calculation of the amount to be deposited to the residual receipts account and to ensure the deposit is made within the time period required.
The corrective action planned is putting controls in place to ensure detection of errors in the calculation of the amount to be deposited to the residual receipts account and to ensure the deposit is made within the time period required.
View Audit 12043
Finding 8742 (2023-002)
Significant Deficiency 2023
Catholic Charities Archdiocese of Washington, INC and Affiliates
DC
Questioned Costs Subrecipient Monitoring Eligibility
Contact: Reginald Gregory Title: Executive Director/Controller Phone Number: 202-772-4300 Estimated completion date: June 30, 2024 Corrective Action: The Executive Director of Family, Parish and Community Outreach department and Senior Program Manager will create and implement the following for ...
Contact: Reginald Gregory Title: Executive Director/Controller Phone Number: 202-772-4300 Estimated completion date: June 30, 2024 Corrective Action: The Executive Director of Family, Parish and Community Outreach department and Senior Program Manager will create and implement the following for FPCO awardees: a required document checklist for each of the EFSP jurisdictions; develop and provide a training for all staff assigned to Emergency Food and Shelter Program case work, to be given out with each new award and periodically as needed; and monitor use of funds throughout the implementation of the funding period. All required eligibility support documents will be stored in a secured Caseworthy case management database system.
View Audit 11921 Questioned Costs: $1
Amsterdam Housing I, INC
NY
HUD Housing Programs Special Tests & Provisions Cash Management
Name of auditee: Amsterdam Housing I, Inc. TIN: 014-EE264 Name of Audit Firm: EFPR Group, CPAs, PLLC Period covered by audit: June 30, 2023 CAP prepared by: Henry Rodriguez, Jr. President Corvus Property Intelligence, LLC (410) 896-6770 Current Finding on the Schedule of Findings and Questioned Cost...
Name of auditee: Amsterdam Housing I, Inc. TIN: 014-EE264 Name of Audit Firm: EFPR Group, CPAs, PLLC Period covered by audit: June 30, 2023 CAP prepared by: Henry Rodriguez, Jr. President Corvus Property Intelligence, LLC (410) 896-6770 Current Finding on the Schedule of Findings and Questioned Costs and Recommendations (3) Finding 2023-003 (a) Comments on the finding and recommendation: Management agrees with the finding. Management also agrees with the recommendation, please see below for action taken. (b) Action taken: Management opened a residual receipts account on October 17, 2023 and have deposited the prior year balance at June 30, 2022 of $9,288. The prior year surplus cash amount of $19,997 will be deposited in the residual receipts account by January 5, 2024.
View Audit 11635
Amsterdam Housing I, INC
NY
Special Tests & Provisions HUD Housing Programs
Name of auditee: Amsterdam Housing I, Inc. TIN: 014-EE264 Name of Audit Firm: EFPR Group, CPAs, PLLC Period covered by audit: June 30, 2023 CAP prepared by: Henry Rodriguez, Jr. President Corvus Property Intelligence, LLC (410) 896-6770 Current Finding on the Schedule of Findings and Questioned Cost...
Name of auditee: Amsterdam Housing I, Inc. TIN: 014-EE264 Name of Audit Firm: EFPR Group, CPAs, PLLC Period covered by audit: June 30, 2023 CAP prepared by: Henry Rodriguez, Jr. President Corvus Property Intelligence, LLC (410) 896-6770 Current Finding on the Schedule of Findings and Questioned Costs and Recommendations (2) Finding 2023-002 (a) Comments on the finding and recommendation: Management agrees with the finding. Management also agrees with the recommendation, please see below for action taken. (b) Action taken: Management opened a reserve for replacements account on October 17, 2023 and have deposited the underfunded amount of $134,290.
View Audit 11635
Finding 8448 (2023-001)
Significant Deficiency 2023
Winslow Rhf Housing, Inc. Dba Winslow Manor 123-Eh091
CA
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Statement of Condition 2023-001 (Assistance Listing 14.157): During the year ended September 30, 2023, the Corporation paid an expense totaling $920 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $920 to the Corporation. Management Respon...
Statement of Condition 2023-001 (Assistance Listing 14.157): During the year ended September 30, 2023, the Corporation paid an expense totaling $920 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $920 to the Corporation. Management Response: Agree. The affiliated entity repaid the Corporation $920 on November 17, 2023.
View Audit 11390 Questioned Costs: $1
Finding 8417 (2023-001)
Significant Deficiency 2023
Kitsap County Consolidated Housing Authority Dba Housing Kitsap
WA
Questioned Costs HUD Housing Programs Significant Deficiency
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the inspection was one month...
Views of responsible officials and planned corrective action: The Authority has an interlocal agreement with a neighboring housing authority for administration of the Section 8 Housing Choice Vouchers Program. The authority understands the reason for the finding, in that the inspection was one month late. Previously a quality control sample of HCV files administered by the neighboring Housing Authority had been reviewed each month. This was with respect to the income calculation, specifically. Housing Kitsap will add a verification of inspection requirements to this process. Heather Blough, Executive Director, will be responsible to implement this corrective action by June 30, 2024.
View Audit 11330 Questioned Costs: $1
Kceoc Housing Corporation Dba Mixon Manor
KY
HUD Housing Programs
Recommendation. We recommend that the management agent reimburse $4,864 to the project as soon as possible. Management Response. The property is being reimbursed in January 2024, there was an error in the calculations for this property.
Recommendation. We recommend that the management agent reimburse $4,864 to the project as soon as possible. Management Response. The property is being reimbursed in January 2024, there was an error in the calculations for this property.
View Audit 11175
Kceoc Housing Corporation Dba Mixon Manor
KY
HUD Housing Programs
Recommendation. We recommend HUD approval for all reserve for replacements withdrawals before payments are made. Management Response. We will obtain HUD approval for all reserve withdrawals moving forward.
Recommendation. We recommend HUD approval for all reserve for replacements withdrawals before payments are made. Management Response. We will obtain HUD approval for all reserve withdrawals moving forward.
View Audit 11175
Kceoc Housing Corporation Dba Mixon Manor
KY
HUD Housing Programs
Recommendation. We recommend the appropriate transfer be made as soon as funds are available.Management Response. We will work to catch up the reserve deposits as much as possible.
Recommendation. We recommend the appropriate transfer be made as soon as funds are available.Management Response. We will work to catch up the reserve deposits as much as possible.
View Audit 11175
Kceoc Housing Corporation II Dba Kceoc Senior Housing
KY
HUD Housing Programs
Management Response. The property is being reimbursed in January 2024, there was an error in the calculations for this property.
Management Response. The property is being reimbursed in January 2024, there was an error in the calculations for this property.
View Audit 11174
Kceoc Housing Corporation II Dba Kceoc Senior Housing
KY
HUD Housing Programs
Management Response. We will obtain HUD approval for all reserve withdrawals moving forward.
Management Response. We will obtain HUD approval for all reserve withdrawals moving forward.
View Audit 11174
Kceoc Housing Corporation II Dba Kceoc Senior Housing
KY
HUD Housing Programs
Management Response. We will work to catch up the reserve deposits as much as possible.
Management Response. We will work to catch up the reserve deposits as much as possible.
View Audit 11174
Finding 8354 (2023-001)
Significant Deficiency 2023
Mary Breckinridge Housing, Inc. 083-11145
KY
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Recommendation: We recommend that the Project funds are only used for expenses of the Project. Additionally, we recommend the management company reimburse the operating cash of the Project $16,362 for overpayments. Action Taken: We agree with Finding 2023-001 described in the accompanying schedule...
Recommendation: We recommend that the Project funds are only used for expenses of the Project. Additionally, we recommend the management company reimburse the operating cash of the Project $16,362 for overpayments. Action Taken: We agree with Finding 2023-001 described in the accompanying schedule of findings and questioned costs. The management company will reimburse the Project operating cash for the overpayments.
View Audit 11171 Questioned Costs: $1
Msaa Jacksonville, Inc.
NC
HUD Housing Programs Cash Management
Recommendation: We recommend that management follow its policies and procedures in place to ensure that the residual receipts deposit is made per regulatory guidelines. Action Taken: Management acknowledges that the June 30, 2022 surplus cash was not deposited into the residual receipts accou...
Recommendation: We recommend that management follow its policies and procedures in place to ensure that the residual receipts deposit is made per regulatory guidelines. Action Taken: Management acknowledges that the June 30, 2022 surplus cash was not deposited into the residual receipts account within 90 days of year-end and will provide additional oversight to ensure that the residual receipts deposit is made per regulatory guidelines.
View Audit 11147
Finding 8279 (2023-002)
Significant Deficiency 2023
Isothermal Planning and Development Commission
NC
HUD Housing Programs Reporting
FRC has contracted with an independent CPA to complete the electronic filing of the 2023 audited financial information to HUD, which will be done as soon as the 2022 audited financial information and 2023 unaudited financial information is accepted by HUD.
FRC has contracted with an independent CPA to complete the electronic filing of the 2023 audited financial information to HUD, which will be done as soon as the 2022 audited financial information and 2023 unaudited financial information is accepted by HUD.
View Audit 11003
Finding 8278 (2023-001)
Significant Deficiency 2023
Peacehealth Networks
WA
Questioned Costs Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
As noted within the portal filing summary for the general reporting period 5, the Corporation’s consolidated cumulative lost revenues totaled $141,363,926. Through the period 5 report, $99,467,570 cumulatively, had been applied to lost revenues to date, leaving $41,896,356 in unreimbursed lost reven...
As noted within the portal filing summary for the general reporting period 5, the Corporation’s consolidated cumulative lost revenues totaled $141,363,926. Through the period 5 report, $99,467,570 cumulatively, had been applied to lost revenues to date, leaving $41,896,356 in unreimbursed lost revenues. As a result, there were sufficient qualifying lost revenues to receive and earn all PRF funds received, regardless of the reporting error identified and described in the “Finding” section above. Therefore, management believes no repayment of PRF funds received would be required. Management is implementing a process to add additional review steps prior to finalizing future reporting submissions, if required. As of the date of this letter, PeaceHealth Networks has reported on all PRF funds received and has no future portal reporting obligations. Corrective Action Plan Completion Date: October 15, 2023
View Audit 11002 Questioned Costs: $1
Finding 8262 (2023-001)
Significant Deficiency 2023
McCormick Commission of Public Works
SC
HUD Housing Programs
The duties will be segregated as much as possible and the Commissioners will remain involved in the financial affairs of the Commission to provide oversight and independent review functions.
The duties will be segregated as much as possible and the Commissioners will remain involved in the financial affairs of the Commission to provide oversight and independent review functions.
View Audit 10927
Finding 8218 (2023-004)
Material Weakness 2023
City of Albemarle
NC
Questioned Costs Allowable Costs / Cost Principles Eligibility
Name of Contact Person: Jacob Weavil, Finance Director Corrective Action/Management's Reponse: Regarding payroll records, the City is converting to Tyler Time and Attendence which will be a cloud based time keeping software. This will provide the same additional layer of backup support as the clo...
Name of Contact Person: Jacob Weavil, Finance Director Corrective Action/Management's Reponse: Regarding payroll records, the City is converting to Tyler Time and Attendence which will be a cloud based time keeping software. This will provide the same additional layer of backup support as the cloud-based storage for internal files. All payrolls starting from the first pay period after the network event are being racked with phyiscal timecards submitted by Departments on a bi-weekly basis. Propsed Completion Date: Immediately and ongoing.
View Audit 10852 Questioned Costs: $1
Finding 8217 (2023-003)
Material Weakness 2023
City of Albemarle
NC
Questioned Costs Eligibility HUD Housing Programs
Name of Contact Person: Michael Ferris, City Manager Corrective Action/Management's Response: The City has filled the vacant Director position in Public Housing with a temporary consultant who specializes in Housing and Urban Development (HUD) programs. This individual is assisting with training ...
Name of Contact Person: Michael Ferris, City Manager Corrective Action/Management's Response: The City has filled the vacant Director position in Public Housing with a temporary consultant who specializes in Housing and Urban Development (HUD) programs. This individual is assisting with training Housing staff and reviewing current internal controls to make improvements to operations. Proposed Completion Date: Immediately and ongoing.
View Audit 10852 Questioned Costs: $1
Finding 8113 (2023-002)
Significant Deficiency 2023
Black Hills Works, Inc.
SD
HUD Housing Programs Special Tests & Provisions Cash Management
Finding #2023-002 – Residual Receipts Reserves and Tenant Security Deposits Responsible Individuals: Mary R. Duncan, CPA, CGMA, Chief Financial Officer Corrective Action Plan: The Organization has implemented practices for deposits of residual receipts reserves to be made within 60 days of year-end ...
Finding #2023-002 – Residual Receipts Reserves and Tenant Security Deposits Responsible Individuals: Mary R. Duncan, CPA, CGMA, Chief Financial Officer Corrective Action Plan: The Organization has implemented practices for deposits of residual receipts reserves to be made within 60 days of year-end and proper collection of security deposits, as required by U.S. Department of Housing and Urban Development. Anticipated Completion Date: Fiscal year 2024, as a new Equipment and Facilities Operations Manager was hired.
View Audit 10690
Finding 7970 (2023-004)
Significant Deficiency 2023
Housing and Redevelopment Authority of Detroit Lakes
MN
HUD Housing Programs Special Tests & Provisions Significant Deficiency
2023-004 Contact Person Nichole Bristlin, Executive Director. Corrective Action Plan Management plans on reviewing control processes to ensure a second review is performed to determine that all appropriate documents are included in rent reasonableness calculations. Planned Completion Date for CAP...
2023-004 Contact Person Nichole Bristlin, Executive Director. Corrective Action Plan Management plans on reviewing control processes to ensure a second review is performed to determine that all appropriate documents are included in rent reasonableness calculations. Planned Completion Date for CAP Ongoing.
View Audit 10381
Finding 7969 (2023-003)
Significant Deficiency 2023
Housing and Redevelopment Authority of Detroit Lakes
MN
HUD Housing Programs Eligibility Significant Deficiency
2023-003 Contact Person Nichole Bristlin, Executive Director. Corrective Action Plan Management plans on reviewing control processes to ensure proper training of employees on calculating proper assistance to tenants receiving vouchers. Planned Completion Date for CAP Ongoing.
2023-003 Contact Person Nichole Bristlin, Executive Director. Corrective Action Plan Management plans on reviewing control processes to ensure proper training of employees on calculating proper assistance to tenants receiving vouchers. Planned Completion Date for CAP Ongoing.
View Audit 10381
Saint Elizabeth Manor, Inc.
CT
HUD Housing Programs Eligibility
3. Finding 2023-003 e. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. f. Action(s) Taken or Planned on the Finding Management will review tenant files at the time a tenant moves out to ensure proper documentation is retained ...
3. Finding 2023-003 e. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. f. Action(s) Taken or Planned on the Finding Management will review tenant files at the time a tenant moves out to ensure proper documentation is retained in the tenant file.
View Audit 10326
Saint Elizabeth Manor, Inc.
CT
HUD Housing Programs Eligibility
2. Finding 2023-002 c. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. d. Action(s) Taken or Planned on the Finding Management will review all tenant files before lease signing and after annual recertifications to ensure prope...
2. Finding 2023-002 c. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. d. Action(s) Taken or Planned on the Finding Management will review all tenant files before lease signing and after annual recertifications to ensure proper procedures were completed and documented in each tenant file.
View Audit 10326
Finding 7918 (2023-001)
Material Weakness 2023
Saint Elizabeth Manor, Inc.
CT
HUD Housing Programs
1. Finding 2023-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. b. Action(s) Taken or Planned on the Finding All findings in the REAC Physical Inspection Report were corrected and evidence submitted to HUD for its revie...
1. Finding 2023-001 a. Comments on the Finding and Each Recommendation Management agrees with the finding and the recommendations as stated. b. Action(s) Taken or Planned on the Finding All findings in the REAC Physical Inspection Report were corrected and evidence submitted to HUD for its review. Additional property inspections by on-site employees and management will be completed throughout the year to ensure compliance.
View Audit 10326
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