Finding Text
Finding 2023-001 – Tenant File Documentation Maintenance (Significant Deficiency, Noncompliance)
Moving to Work Program – Assistance Listing No. 14.881; Grant period – fiscal year ended June 30, 2023
Criteria
The Housing Choice Voucher Program Guidebook, the Code of Federal Regulations and HUD PIH Notices provide requirements and guidance for which the Section 8 Housing Choice Voucher Program is to be administered and operated under with respect to tenant eligibility and reexaminations, and document maintenance.
Condition and Perspective
During audit fieldwork, forty Section 8 Housing Choice Voucher Program participant tenant files were requested for review for compliance with Program eligibility and reexamination requirements. The Authority was unable to provide one of the forty files requested.
Cause
Deficiency over tenant file documentation maintenance requirements.
Effect
Non-compliance with tenant file documentation maintenance requirements.
Questioned Costs – None noted
Recommendation
We recommend that the Authority catalog and maintain all required tenant file documents in accordance with federal requirements and the Authority’s internal policies.
Management Response
At HUD’s request, the Authority previously absorbed the operations of another local housing agency due to problems at and within the other agency. The missing file was originally administered and maintained by the other agency. However, the Authority will catalog and maintain all required tenant file documents in accordance with federal requirements and the Authority’s internal policies. Michael Simelton, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of April 30, 2024.