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Corrective Action Plans

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Chesapeake Voa Living Center, INC
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency was funded on June 26, 2024 in the amnount of $15,438. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency was funded on June 26, 2024 in the amnount of $15,438. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324465
Chesapeake Voa Living Center, INC
VA
HUD Housing Programs Cash Management
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324465
Greer Voa Elderly Housing, INC (chandler Creek Village)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $19,900. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $19,900. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324464
North Highlands Voa Living Center, INC (centennial Place)
VA
HUD Housing Programs Cash Management
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324462
Garland Voa Elderly Housing, INC (castleglen Place Apts)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $20,647. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $20,647. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324458
Knox County Voa Elderly Hsg, Inc. (candleridge Plaza)
LA
HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 324455
Conroe Voa Elderly Housing, INC (camelot Pines)
VA
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
View Audit 324454 Questioned Costs: $1
Torrington Voa Elderly Housing, INC (bell Park Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324434
Balsam Terrace Voa Elderly Housing, Inc. (balsam Terrace)
LA
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management will reimburse the replacement reserve account for the duplicate release.
Management agrees with the finding. Management will reimburse the replacement reserve account for the duplicate release.
View Audit 324431 Questioned Costs: $1
Finding 502426 (2024-001)
Material Weakness 2024
Aspen Place Voa Elderly Housing, Inc. (aspen Place)
LA
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
View Audit 324428 Questioned Costs: $1
Cathedral Towers, INC
GA
HUD Housing Programs Reporting
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the security deposit refunds are made timely and documented appropriately.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.
Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.
Cathedral Towers agreed with the finding and will review the application process to ensure the required forms are completed and included.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.
Cathedral Towers agreed with the finding and will review the application process to ensure the required steps are performed and documented.
View Audit 324375
Cathedral Towers, INC
GA
HUD Housing Programs
Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.
Cathedral Towers agreed with the finding and will review the application and recertification processes to ensure all required signatures are obtained.
View Audit 324375
Finding 502108 (2024-001)
Significant Deficiency 2024
Village Cooperative of Lee's Summit
MO
HUD Housing Programs Special Tests & Provisions Significant Deficiency
In April 2024, prior to the conclusion of the audit, the Cooperative made deposits totaling $39,916 to the general operating reserve to fund the reserve to its proper balance. The management agent will implement a process to ensure withdrawals are made as required by the regulatory agreement.
In April 2024, prior to the conclusion of the audit, the Cooperative made deposits totaling $39,916 to the general operating reserve to fund the reserve to its proper balance. The management agent will implement a process to ensure withdrawals are made as required by the regulatory agreement.
View Audit 324305
Finding 502103 (2024-001)
Significant Deficiency 2024
Houston Forensic Science Center, Inc.
TX
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency
Finding #2024-001 – Significant Deficiency and Other Noncompliance. Recommendation: Re-emphasize to program personnel the procurement process and adherence to HFSC’s policies and procedures. Views of responsible officials and planned corrective actions: HFSC agrees with the finding and have rein...
Finding #2024-001 – Significant Deficiency and Other Noncompliance. Recommendation: Re-emphasize to program personnel the procurement process and adherence to HFSC’s policies and procedures. Views of responsible officials and planned corrective actions: HFSC agrees with the finding and have reinforced and educated those involved in purchasing regarding HFSC’s procurement policies. In addition, HFSC is analyzing the feasibility of bringing on a Grant Purchasing Specialist to help in the administration of all grant-related purchasing. Responsible officer: David Leach CPA, CIA, Chief Financial Officer and Treasurer. Estimated completion date: September 30, 2024.
View Audit 324300
Finding 502091 (2024-004)
Significant Deficiency 2024
River Kourt Apartments
OR
Procurement, Suspension & Debarment HUD Housing Programs Significant Deficiency § 200.318 § 200.320
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compli...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. Internal control document and procedure that is consistent with the compliance requirement for: i. CFR §200.318, General procurement standards identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals i. §200.319, Competition requirements will be met with documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements ii. §200.320 Methods of procurement to be followed. 3. The anticipated completion date: a. New processes will be implemented by 11/1/2024.
View Audit 324276
Finding 502090 (2024-003)
Significant Deficiency 2024
River Kourt Apartments
OR
HUD Housing Programs Reporting Significant Deficiency
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which ...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance/ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which should help with keeping the books current and ShelterCare prepared to start audit work mid-July and be ready to submit the audit to HUD within 90 days of the fiscal year end. 3. The anticipated completion date: a. 07/01/2024. New property accountant was hired in August of 2023 and the audit for fiscal year ended June 30, 2024 will meet this submission deadline.
View Audit 324276
Finding 502089 (2024-002)
Material Weakness 2024
River Kourt Apartments
OR
HUD Housing Programs Eligibility Material Weakness
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen-Crabb, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Mana...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen-Crabb, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Management was overseeing property through 4/30/23. ShelterCare was assigned as new managing agent 5/1/2023. It took ShelterCare’s property management department some time to hire an Assistant Property Manager and for the department to determine just how they would tackle the number of recertifications that were delinquent. b. ShelterCare is working to ensure that the onsite manager will be trained in HUD compliance. Training started in October 2023 and continues. c. We are currently prioritizing recertifications by oldest first and getting the property recertifications back on track. d. Monthly review of TRACS to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. Monthly review of TRACS reports will be implemented by 10/1/2023. Training was provided to new staff in February of 2024 and is ongoing. b. Recertifications are expected to be completed by December 31, 2024.
View Audit 324276
Finding 502088 (2024-003)
Material Weakness 2024
Afiya Apartments INC
OR
HUD Housing Programs Special Tests & Provisions Cash Management
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unautho...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unauthorized withdrawals/disbursements from the replacement reserve account and/or residual receipts account going forward. 3. The anticipated completion date: a. 07/01/2024
View Audit 324275
Finding 502087 (2024-002)
Significant Deficiency 2024
Afiya Apartments INC
OR
HUD Housing Programs Reporting Significant Deficiency
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, has hired a new property accountant which should help with keeping the books current and ShelterCare prepared to start audit work mid-July and be ready to submit the audit to HUD within 90 days of the fiscal year end. 3. The anticipated completion date: a. 7/01/2024. New property accountant was hired in August of 2023 and the audit for fiscal year ended June 30, 2024 will meet this submission deadline.
View Audit 324275
Finding 502086 (2024-001)
Material Weakness 2024
Afiya Apartments INC
OR
HUD Housing Programs Eligibility Material Weakness
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Management...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Dana Petersen, Sr. Director of Housing, ShelterCare b. Amanda Smith, Property Development Manager, ShelterCare 2. The corrective action planned: a. Pinehurst Management was overseeing property through 4/30/23. ShelterCare was assigned as new managing agent 5/1/2023. It took ShelterCare’s property management department some time to hire an Assistant Property Manager and for the department to determine just how they would tackle the number of recertifications that were delinquent. b. ShelterCare is working to ensure that the onsite manager will be trained in HUD compliance. Training started in October 2023 and continues. c. We are currently prioritizing recertifications by oldest first and getting the property recertifications back on track. d. Monthly review of TRACS to ensure recertifications are being completed in a timely manner. 3. The anticipated completion date: a. New onsite HUD compliance training was started in October 2023 and is ongoing. Monthly review of TRACS reports was implemented in October of 2023. b. Recertifications are expected to be completed by December 31, 2024.
View Audit 324275
Finding 502056 (2024-001)
Material Weakness 2024
Wyoming Community Development Authority
WY
HUD Housing Programs Material Weakness Reporting
CORRECTIVE ACTION PLAN Finding 2024-001 Name of Contact Person – Tammy Krei, Director of Housing & Neighborhood Development Corrective Action Effective immediately, the Housing & Neighborhood Development (HND) Department will establish controls and procedures to allow for proper reporting and submis...
CORRECTIVE ACTION PLAN Finding 2024-001 Name of Contact Person – Tammy Krei, Director of Housing & Neighborhood Development Corrective Action Effective immediately, the Housing & Neighborhood Development (HND) Department will establish controls and procedures to allow for proper reporting and submission of the required CDBG Annual Formula Grants PR28 Performance and Evaluation (PER) Financial Summary Report. Proposed Completion Date: October 2024
View Audit 324241
Finding 501985 (2024-001)
Significant Deficiency 2024
Mercer County Housing Associates LLC
PA
Questioned Costs Special Tests & Provisions HUD Housing Programs
CORRECTIVE ACTION PLAN September 30, 2024 United States Department of Housing and Urban Development Mercer County Housing Authority respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independent public accounting firm: Maher Duessel, CPA...
CORRECTIVE ACTION PLAN September 30, 2024 United States Department of Housing and Urban Development Mercer County Housing Authority respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independent public accounting firm: Maher Duessel, CPA's 503 Martindale Street, Suite 600 Pittsburgh, PA 15212 Audit period: July 1, 2023 - June 30, 2024 The finding from the June 30, 2024 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS— FEDERAL AWARD PROGRAMS AUDITS Finding 2024-001 Section 8 Project-Based Cluster: Project Based Rental Assistance ALN # 14.195 Recommendation: The Company should follow the internal controls in place to ensure the accuracy of the application information entered into the tenant management system in order to ensure correct placement on the waiting list. Action taken: Management agrees with the finding, and as noted, has taken action to address the issue. Additional steps to prevent the issue from reoccurring are as follows: The Receptionist im-puts the applicant information in the system as well date and time stamps the application. When given to the Leasing Agent, she will revery the dates in the system match the application. Two-person verification before the application is filed away.
View Audit 324143 Questioned Costs: $1
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