Audit 311345

FY End
2023-12-31
Total Expended
$8.23M
Findings
4
Programs
2
Year: 2023 Accepted: 2024-07-01

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
405697 2023-001 - - P
405698 2023-002 - - P
982139 2023-001 - - P
982140 2023-002 - - P

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $7.65M Yes 2
14.195 Section 8 Housing Assistance Payments Program $582,170 - 0

Contacts

Name Title Type
NN9DU6J36ZC5 Sonal Shah Auditee
3477262547 A Gary Aaronson Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. Filomena Gardens Housing Development Fund Company, Inc. has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee has elected not to use the de minimis cost rate. The accompanying schedule of expenditures of federal awards includes the federal award activity of Filomena Gardens Housing Development Fund Company, Inc., HUD Project No. 012-EE-190 and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Filomena Gardens Housing Development Fund Company, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Filomena Gardens Housing Development Fund Company, Inc.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. Filomena Gardens Housing Development Fund Company, Inc. has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee has elected not to use the de minimis cost rate. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. Filomena Gardens Housing Development Fund Company, Inc. has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: U.S. Department of Housing and Urban Development Loan Program Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. Filomena Gardens Housing Development Fund Company, Inc. has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee has elected not to use the de minimis cost rate. Filomena Gardens Housing Development Fund Company, Inc. has received a U.S. Department of Housing and Urban Development direct loan under Section 202 of the National Housing Act. The loan balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Filomena Gardens Housing Development Fund Company, Inc. received no additional loans during the year. The balance of the loan outstanding at December 31, 2023 consisted of: Outstanding balance CFDA Number Program Name at December 31, 2023 14.157 Section 202 Direct loan $7,646,900

Finding Details

Criteria - HUD requires the project to make monthly deposits into the replacement reserve account. The total delinquent deposits for 2023 were $15,324. Statement of Condition - Required replacement reserve deposits were not fully funded in the current year. Cause - The project switched to a new managing agent as of August 1, 2023, which caused an oversight in making the required deposits during the transition period. Questioned Costs - None noted. Effect of Condition - Replacement reserve was not properly funded in a timely manner and those funds may not be available when needed at the end of the project life. Recommendation - Supervisory management should check that required replacement reserve payments are timely made.
Criteria - The project is required to obtain HUD approval for all withdrawals from the replacement reserve. Statement of Condition - In February 2023, the project withdrew a total of $35,248 from the replacement reserve without obtaining HUD approval. Cause - During 2023, the project experienced an operating cash shortfall and in order to timely pay the operating payables, the total of $35,248 was withdrawn from the replacement reserve without HUD's approval and transferred to the project's operating account. The project intended to repay $35,248 back to the replacement reserve but was prevented from doing so as a result of not receiving full payment from HUD for one of the monthly vouchers. Management is awaiting response from HUD regarding receiving the balance due for the voucher which was not paid in full. Questioned Costs - None noted. Effect of Condition - Unauthorized uses of the replacement reserve funds result in decrease in funds available for future withdrawals. Recommendation - Supervisory management should always obtain HUD approval for all withdrawals from the replacement reserve.
Criteria - HUD requires the project to make monthly deposits into the replacement reserve account. The total delinquent deposits for 2023 were $15,324. Statement of Condition - Required replacement reserve deposits were not fully funded in the current year. Cause - The project switched to a new managing agent as of August 1, 2023, which caused an oversight in making the required deposits during the transition period. Questioned Costs - None noted. Effect of Condition - Replacement reserve was not properly funded in a timely manner and those funds may not be available when needed at the end of the project life. Recommendation - Supervisory management should check that required replacement reserve payments are timely made.
Criteria - The project is required to obtain HUD approval for all withdrawals from the replacement reserve. Statement of Condition - In February 2023, the project withdrew a total of $35,248 from the replacement reserve without obtaining HUD approval. Cause - During 2023, the project experienced an operating cash shortfall and in order to timely pay the operating payables, the total of $35,248 was withdrawn from the replacement reserve without HUD's approval and transferred to the project's operating account. The project intended to repay $35,248 back to the replacement reserve but was prevented from doing so as a result of not receiving full payment from HUD for one of the monthly vouchers. Management is awaiting response from HUD regarding receiving the balance due for the voucher which was not paid in full. Questioned Costs - None noted. Effect of Condition - Unauthorized uses of the replacement reserve funds result in decrease in funds available for future withdrawals. Recommendation - Supervisory management should always obtain HUD approval for all withdrawals from the replacement reserve.