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Corrective Action Plans

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Finding 575371 (2023-002)
Material Weakness 2023
Renville County
MN
Cash Management Internal Control / Segregation of Duties
Material Audit Adjustments 1. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding: Management will continue to review and gain an understanding of the audit adjustments in order to reduce the number of entries ne...
Material Audit Adjustments 1. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. 2. Actions Planned in Response to Finding: Management will continue to review and gain an understanding of the audit adjustments in order to reduce the number of entries necassary for future audits. The Conuty Finance Coordinator plans to remedy this finding in future years. 3. Official Responsible for Ensuring CAP: Lisa Herges, County Administrator, is the official responsible for ensuring corrective action of the material weakness. 4. Planning Compltion Date for CAP: December 31, 2025. 5. Plan to Monitor Completion of CAP: The County Board will be monitoring this corrective action plan. Sincerely, Lisa Herges County Administrator
View Audit 365408
Finding 575281 (2023-003)
Material Weakness 2023
Standing Rock Sioux Tribe
ND
Cash Management § 200.305
Corrective Action Plan: The Program will work with the finance department to better match advanced drawdowns to the actual disbursement for the period. This will be done by comparing the funds on hand (bank balance) to program costs. If sufficient funds are on hand a drawdown request will not be ma...
Corrective Action Plan: The Program will work with the finance department to better match advanced drawdowns to the actual disbursement for the period. This will be done by comparing the funds on hand (bank balance) to program costs. If sufficient funds are on hand a drawdown request will not be made. Person(s) Responsible: Deanne Bear Catches, LIHEAP Director Estimated Completion Date: Effectively immediately
View Audit 365312
Finding 574731 (2023-001)
Significant Deficiency 2023
Pro Viviendas Iv, Inc.
PR
HUD Housing Programs Cash Management
Management will proceed to transfer from the operational to the reserve account $5,684 corresponding to the undeposited deficiency ($812 per month) during the period from June to December 2023. Evidence of the deposit to the reserve account will be sent to HUD office as agreed. Popular bank will be ...
Management will proceed to transfer from the operational to the reserve account $5,684 corresponding to the undeposited deficiency ($812 per month) during the period from June to December 2023. Evidence of the deposit to the reserve account will be sent to HUD office as agreed. Popular bank will be notified about the matter and while the amount is adjusted through the monthly mortgage payment, Management will continue to make monthly deposits of $812.00 through 2023 fiscal year to cover the deficiency. The responsible person for the corrective action plan is Carmen G Rivera, Blanco’s Administrative Director. The estimated completion date for the finding is May 31, 2024. Management will ensure deposits to the replacement reserve account are made on a monthly basis as stated in the use agreement.
View Audit 365039
Finding 574730 (2023-001)
Significant Deficiency 2023
Pro Viviendas Iii, INC
PR
HUD Housing Programs Cash Management
Management will proceed to transfer from the operational to the reserve account $5,684 corresponding to the undeposited deficiency ($812 per month) during the period from June to December 2023. Evidence of the deposit to the reserve account will be sent to HUD office as agreed. Popular bank will be ...
Management will proceed to transfer from the operational to the reserve account $5,684 corresponding to the undeposited deficiency ($812 per month) during the period from June to December 2023. Evidence of the deposit to the reserve account will be sent to HUD office as agreed. Popular bank will be notified about the matter and while the amount is adjusted through the monthly mortgage payment, Management will continue to make monthly deposits of $812.00 through 2023 fiscal year to cover the deficiency. The responsible person for the corrective action plan is Carmen G Rivera, Blanco’s Administrative Director. The estimated completion date for the finding is May 31, 2024. Management will ensure deposits to the replacement reserve account are made on a monthly basis as stated in the use agreement.
View Audit 365038
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
1.       SCMRC revised its federal drawdown procedures in 2024 to require documented review and approval of all expenditures before submitting any drawdown request.
1.       SCMRC revised its federal drawdown procedures in 2024 to require documented review and approval of all expenditures before submitting any drawdown request.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
2.       A Draw Down Request Workbook is now prepared by the Controller and reviewed against supporting documentation, including invoices, timecards, and purchase records.
2.       A Draw Down Request Workbook is now prepared by the Controller and reviewed against supporting documentation, including invoices, timecards, and purchase records.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
3.       The CEO reviews and signs off on each Draw Down Request prior to submission.
3.       The CEO reviews and signs off on each Draw Down Request prior to submission.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
4.       Completed Draw Down Request Workbooks are submitted to HRSA for prior approval and retained for audit purposes.
4.       Completed Draw Down Request Workbooks are submitted to HRSA for prior approval and retained for audit purposes.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
5.       Internal drawdown audits are conducted monthly to confirm alignment with federal cash management standards.
5.       Internal drawdown audits are conducted monthly to confirm alignment with federal cash management standards.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
Corrective Action Plan:
Corrective Action Plan:
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
1.       Updated drawdown procedures have been incorporated into SCMRC’s financial policies and will be re-reviewed annually.
1.       Updated drawdown procedures have been incorporated into SCMRC’s financial policies and will be re-reviewed annually.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
2.       Refresher training on 2 CFR § 200.305 and internal drawdown requirements will be conducted by Q4 2025.
2.       Refresher training on 2 CFR § 200.305 and internal drawdown requirements will be conducted by Q4 2025.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
3.       Results of monthly drawdown audits will be included in the Finance Committee compliance dashboard starting in September 2025.
3.       Results of monthly drawdown audits will be included in the Finance Committee compliance dashboard starting in September 2025.
View Audit 364765
Finding 574307 (2023-013)
Material Weakness 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management § 200.305
4.       SCMRC will continue to require documented CEO approval on all federal drawdown submissions to ensure sustained internal control.
4.       SCMRC will continue to require documented CEO approval on all federal drawdown submissions to ensure sustained internal control.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
Corrective Actions Taken:
Corrective Actions Taken:
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
1. Implemented a 15-month rolling cash flow forecast in Q4 2024, updated weekly by the CEO and Controller in partnership with the contract accountant.
1. Implemented a 15-month rolling cash flow forecast in Q4 2024, updated weekly by the CEO and Controller in partnership with the contract accountant.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
2. Finance staff monitor cash balances and disbursements at least twice per week to anticipate timing issues and support grant drawdown coordination.
2. Finance staff monitor cash balances and disbursements at least twice per week to anticipate timing issues and support grant drawdown coordination.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
3. Established internal minimum balance thresholds and enabled low balance alerts to prevent overdrafts.
3. Established internal minimum balance thresholds and enabled low balance alerts to prevent overdrafts.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
4. Consolidated underutilized accounts in 2025 and formalized contingency planning with SCMRC’s banking institution.
4. Consolidated underutilized accounts in 2025 and formalized contingency planning with SCMRC’s banking institution.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
5. Conducted nonprofit cash flow management training for the CEO, Controller, and Board in Q2 FY25.
5. Conducted nonprofit cash flow management training for the CEO, Controller, and Board in Q2 FY25.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
6. Included cash flow forecasting and liquidity discussions in monthly Finance Committee updates.
6. Included cash flow forecasting and liquidity discussions in monthly Finance Committee updates.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
7. These improvements were reviewed during the 2025 HRSA Verification Site Visit and contributed to clearance of relevant conditions under Chapter 21 of the HRSA Health Center Compliance Manual.
7. These improvements were reviewed during the 2025 HRSA Verification Site Visit and contributed to clearance of relevant conditions under Chapter 21 of the HRSA Health Center Compliance Manual.
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
Corrective Action Plan:
Corrective Action Plan:
View Audit 364765
Finding 574299 (2023-005)
Significant Deficiency 2023
South Central Medical and Resource Center, Inc.
OK
Cash Management
1. Continue weekly updates of the 12-month rolling cash flow forecast.
1. Continue weekly updates of the 12-month rolling cash flow forecast.
View Audit 364765
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