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Corrective Action Plans

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Finding 503395 (2024-003)
Significant Deficiency 2024
City of Ottawa
IL
Cash Management § 200.502
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the C...
Corrective Action Plan: Management agrees with the Auditor’s recommendations. The City has discussed this finding with our former auditors. Accounting staff and City grant personnel will work with third parties working with grants for the City to more frequently receive information and update the City's records accordingly. Person(s) Responsible (Name, title): Donald Harris, City Treasurer and Shelly Munks, City Clerk Timing for Implementation: Ongoing
View Audit 325552
Finding 503359 (2024-001)
Significant Deficiency 2024
Williams Baptist University
AR
Student Financial Aid Cash Management Matching / Level of Effort / Earmarking
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
FINDING 2024-1 UNTIMELY RECONCILIATIONS Comments on Findings and Recommendations The management agent concurs with the auditor’s findings and recommendations. Actions Taken or Planned Management has assigned individuals responsible for performing monthly reconciliations.
View Audit 325521
Finding 503282 (2024-001)
Significant Deficiency 2024
Greenville Public Schools
MI
School Nutrition Programs Internal Control / Segregation of Duties Cash Management
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic...
Finding Number: 2024-001. Responsible Person:Daniel Kuk, Food Service Director. Management View: Management agrees with the finding and is in the process of implementing the recommendation. Corrective Action: The District has already changed its meal reimbursement process to use data from Meal Magic to submit the meal claim reports. Anticipated Completion Date: Immediate Implementation.
View Audit 325375
Advanced Living Inc.'s Schwenckfeld Manor
PA
HUD Housing Programs Cash Management
We will follow the recommendation received from HUD.
We will follow the recommendation received from HUD.
View Audit 325324
Finding 503253 (2024-004)
Significant Deficiency 2024
Sebeka Public Schools
MN
Reporting Internal Control / Segregation of Duties Cash Management
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
2024-004 FINDING Contact Person – Dave Kerkvliet, Superintendent Corrective Action Plan – The District will begin reviewing and approving reports prior to submission for reimbursement. Completion Date – November 1, 2024
View Audit 325307
Finding 503181 (2024-001)
Significant Deficiency 2024
Harrison Community Schools
MI
Cash Management
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
The District has put in the proper cash management controls to make sure all federal grant cash draws are within the fiscal year of the School District
View Audit 325256
Delta Voa Elderly Housing, INC (heaven's View Apts)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $21,174. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $21,174. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324982
Spectra Health
ND
Cash Management
2024-001 Sliding Fee Adjustments Contact Person – Mara Jiran, COO Planned Corrective Action – Trainings will be held for billers on applications of federal/state reimbursement charges and polices. Completion Date – Fiscal year 2025
2024-001 Sliding Fee Adjustments Contact Person – Mara Jiran, COO Planned Corrective Action – Trainings will be held for billers on applications of federal/state reimbursement charges and polices. Completion Date – Fiscal year 2025
View Audit 324954
Waverly Central School District
NY
Procurement, Suspension & Debarment Cash Management School Nutrition Programs
Corrective Action Plan School District management agrees with condition, cause, and recommendation. With this overage, the School District has purchased some new equipment for the cafeteria. Since the School District is CEP, there is no option to change the revenue. The School District will c...
Corrective Action Plan School District management agrees with condition, cause, and recommendation. With this overage, the School District has purchased some new equipment for the cafeteria. Since the School District is CEP, there is no option to change the revenue. The School District will continue upgrading the kitchens with the excess. Expected Correction Date: June 30, 2025 Contact: Kathy Rote, School Business Administrator (607) 565-2841 15 Frederick St. Waverly, NY 14892
View Audit 324935
Miss Laura M. Raymond Homes, Inc.
CT
HUD Housing Programs Cash Management
Planned Corrective Action – We will put procedures in place to have the calculation and if needed, the required deposit, done within 90 days following year-end. Anticipated Completion Date – December 2024 There was no surplus cash and therefore no required deposit for year ended June 30, 2024. Respo...
Planned Corrective Action – We will put procedures in place to have the calculation and if needed, the required deposit, done within 90 days following year-end. Anticipated Completion Date – December 2024 There was no surplus cash and therefore no required deposit for year ended June 30, 2024. Responsible Contact Person – David Shockley, President, Board of Directors, E-mail: dshockey108@gmail.com
View Audit 324715
Finding 502533 (2024-001)
Material Weakness 2024
Rural Health Services, Inc.
SC
Cash Management
In Finding 2024-001, a condition was noted that during the year, the Organization made several draws of federal funds that were not disbursed in a timely manner for program expenditures. Management recognizes the importance of the requirements to disburse federal funds in a timely manner. In resp...
In Finding 2024-001, a condition was noted that during the year, the Organization made several draws of federal funds that were not disbursed in a timely manner for program expenditures. Management recognizes the importance of the requirements to disburse federal funds in a timely manner. In response to Finding 2024-001, procedures will be established to minimize the time elapsing between the transfer of funds to the Organization from the U.S. Treasury and the issuance of payments for program purposes by the Organization.
View Audit 324529
Susquehanna Valley Central School District
NY
Cash Management School Nutrition Programs
Corrective Action Plan: The District recognizes that due to increased reimbursement during the past few years, the District has an excess of cash on hand over the permitted levels. Over the course of the 2023-24 school year, the district reviewed the program’s needs to develop a strategy to utilize ...
Corrective Action Plan: The District recognizes that due to increased reimbursement during the past few years, the District has an excess of cash on hand over the permitted levels. Over the course of the 2023-24 school year, the district reviewed the program’s needs to develop a strategy to utilize these funds by the food service program to coincide with the capital project approved by the voters in December of 2022. To date, the District has purchased and installed multiple equipment items by the Cafeteria Fund totaling over $189,000. Along with these purchases the district has ordered and is in the process of receiving and installing an additional $125,000 of equipment including new serving line stations. Estimated Completion Date: June 30, 2025 Contact Information Jennifer Dattoria, School Business Executive Susquehanna Valley Central School District 1040 Conklin Road Conklin, New York 13748
View Audit 324526
Las Veggas Voa Elderly Housing, INC (desert Oasis)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency was funded on July 29, 2024 in the amount of $11,377. Management will ensure that the residual receipts account are properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency was funded on July 29, 2024 in the amount of $11,377. Management will ensure that the residual receipts account are properly funded in the future.
View Audit 324476
Redford Township Voa Elderly Housing, Inc. (coventry Place)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $45,319. Management will ensure that the residual receitps account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on November 30, 2023 in the amount of $45,319. Management will ensure that the residual receitps account is properly funded in the future.
View Audit 324472
Montrose Voa Elderly Housing Iii, INC (cimarron Village)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amnount of $2,528. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amnount of $2,528. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324466
Chesapeake Voa Living Center, INC
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency was funded on June 26, 2024 in the amnount of $15,438. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency was funded on June 26, 2024 in the amnount of $15,438. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324465
Chesapeake Voa Living Center, INC
VA
HUD Housing Programs Cash Management
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324465
Greer Voa Elderly Housing, INC (chandler Creek Village)
VA
Cash Management HUD Housing Programs
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $19,900. Management will ensure that the residual receipts account is properly funded in the future.
Management Agrees with the finding. The residual receipts account deficiency will be funded in the amount of $19,900. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324464
North Highlands Voa Living Center, INC (centennial Place)
VA
HUD Housing Programs Cash Management
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
Management Agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324462
Garland Voa Elderly Housing, INC (castleglen Place Apts)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $20,647. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $20,647. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 324458
Conroe Voa Elderly Housing, INC (camelot Pines)
VA
Questioned Costs Cash Management HUD Housing Programs
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
Management agrees with the finding. Management will transfer the funds from the replacement reserve account to the residual receipts account.
View Audit 324454 Questioned Costs: $1
Torrington Voa Elderly Housing, INC (bell Park Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 324434
The Master's University & Seminary and Subsidiary
CA
Student Financial Aid Cash Management
Credit Balances Held Beyond Payment Period Planned Corrective Action: The Master’s University has refined its process for returning federal funds. All eligible awards will be disbursed on the first week of class. An additional review of the course load will happen the day following the last day to a...
Credit Balances Held Beyond Payment Period Planned Corrective Action: The Master’s University has refined its process for returning federal funds. All eligible awards will be disbursed on the first week of class. An additional review of the course load will happen the day following the last day to add or drop a class. Then the student accounts office will run the federal refunds that same day. This should allow the process to be completed within 14 days of disbursement. As students may turn in documents late and disbursements continue in the school year the process should be run biweekly to catch any potential students who are eligible for a federal refund. Person Responsible for Corrective Action Plan: Kenneth Piester Anticipated Date of Completion: 09/30/2024
View Audit 324397
Finding 502088 (2024-003)
Material Weakness 2024
Afiya Apartments INC
OR
HUD Housing Programs Special Tests & Provisions Cash Management
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unautho...
Management’s Response and Planned Corrective Actions: 1. The name of the contact person(s) responsible for the corrective action a. Kathleen Broadhurst, Sr. Director of Finance, ShelterCare 2. The corrective action planned: a. ShelterCare, as managing agent, will ensure that there are no HUD unauthorized withdrawals/disbursements from the replacement reserve account and/or residual receipts account going forward. 3. The anticipated completion date: a. 07/01/2024
View Audit 324275
Finding 501977 (2024-004)
Material Weakness 2024
Low Rent Housing Agency of Knoxville, Iowa
IA
Cash Management Material Weakness Internal Control / Segregation of Duties
Finding 2024-004 Planned corrective action: The checklist for CFP activity utilized by the Housing Agency was updated last year, but wording was updated this year to reflect the 3-day Treasury Rule. Nan McKay training varies from this rule. The Housing Agency made progress in this area this year, b...
Finding 2024-004 Planned corrective action: The checklist for CFP activity utilized by the Housing Agency was updated last year, but wording was updated this year to reflect the 3-day Treasury Rule. Nan McKay training varies from this rule. The Housing Agency made progress in this area this year, but will use the 3-day Treasury Rule as a guide and closely follow the checklist. Estimated completion date: The HA’s plan is to have this corrected at 2025’s audit. The CFP checklist was updated when the auditor was on-site and staff will closely utilize it.
View Audit 324135
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