2024-003 Reporting
Federal Assistance Listing Number: 10.553, 10.555, and 10.559
Program: Child Nutrition Cluster
Federal Agency: U.S. Department of Education
Pass-Through Agency: Arizona Department of Education
Pass-Through Number: ADE ED09-0001
Compliance Requirement: L. Reporting
Award Period: July 1, 2023 – June 30, 2024
Type of Finding: Noncompliance (Other Matter), significant deficiency in internal control
Questioned Costs: $4,397.30 of underreported claims
Repeat Finding: This is not a repeat finding.
Condition/Context: The District did not properly calculate, and report meal claims accurately for three of 4 months selected during the current year. This led to the District under-reporting $4,397.30 in student meal claims.
Criteria: The Uniform Guidance compliance supplement. Local educational agencies (LEAs), institutions, and sponsors determine eligibility by comparing the data reported by the child’s household to published income eligibility guidelines.
Child Nutrition Program claim forms should be supported by documentation showing the number of meals for which reimbursement was requested and document that the meals were served prior to the date of the reimbursement request. The claim reports should be filed on a timely basis.
Corrective Action: The District will implement review procedures as part of the meal claim process to ensure claims reported match with District records. The District will ensure any over/under reporting is investigated and resolved in a timely manner. The District will review reports from FY24 and ensure any unclaimed meals are properly reconciled, as applicable.
Planned completion date for corrective action plan: For the period ending June 30, 2025.
Name of the contact person responsible for corrective action: Lori Wilson, Business Manager