Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Period of Performance. Questioned Costs: $785. Condition: The College requested $785 of reimbursement for expenses that were out of the period of performance. Criteria: Per federal compliance guidelines, expenditures requested for reimbursement have to be incurred during the grant period. Cause: These expenses were incurred in an out of period month but paid in a month that was covered by the grant. In error this expense was requested for reimbursement. The College discovered this error during their end of year closing process and adjusted the expenditures claimed in the October 2024 SF270 report to fix this issue. Effect: The College was not in compliance with Period of Performance requirements. Recommendation: We recommend the College do a double check each quarter to ensure only costs incurred during the grant period are included in the reports for reimbursement. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Period of Performance. Questioned Costs: $785. Condition: The College requested $785 of reimbursement for expenses that were out of the period of performance. Criteria: Per federal compliance guidelines, expenditures requested for reimbursement have to be incurred during the grant period. Cause: These expenses were incurred in an out of period month but paid in a month that was covered by the grant. In error this expense was requested for reimbursement. The College discovered this error during their end of year closing process and adjusted the expenditures claimed in the October 2024 SF270 report to fix this issue. Effect: The College was not in compliance with Period of Performance requirements. Recommendation: We recommend the College do a double check each quarter to ensure only costs incurred during the grant period are included in the reports for reimbursement. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College sent out Direct Loan notification letters that only gave the students 14 days to cancel their loans when the cancellation period is required to be 30 days. There was an instance where the College did not send out a direct loan notification email to a student as required. There was one instance where the post-withdrawal disbursement was calculated correctly but paid out before the federal funds letter was returned by the student authorizing the payment of this disbursement. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirements "Disbursements to or on Behalf of Students" and "Return of Title IV Funds", the College has many requirements pertaining to disbursement of Student Financial Assistance. The College must provide timely notification to the students of the date, amount, right to cancel, and the cancelation procedures. Also, for post-withdrawal disbursements, the College is required to provide notification of the post-withdrawal disbursement to the student or parent and that the post-withdrawal disbursement was made according to the student or parent's instructions. Cause: For the first issue noted in the condition, the College was not aware of the 30 day cancelation period. The second two issues noted in the condition were due to isolated human error. Effect: The College was not in compliance with all the disbursement requirements under Special Tests. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance is paid according to the required disbursement rules. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College had five instances out of the twenty-five tested where a student's enrollment change was not updated within the required sixty days. The College had another instance where the student had graduated but the NSLDS records showed the student went straight from full time to withdrawn. The Department of Education never received a report of the student's graduation. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Enrollment Reporting", the College must accurately notify the Department of Education of changes in student enrollment information at the Campus Level and Program Level and must notify the Department of Education timely of certain changes for Direct Loan Borrowers. Cause: This occurred due to human error as the initial enrollment submission was never sent for the Fall 2023 submission. Effect: Even thought the College was not in compliance with all the Enrollment Reporting requirements, no student direct loan repayment start dates were effected. Recommendation: We recommend the College implement internal control procedures to ensure that all Student Financial Assistance Enrollment Reporting is done accurately and timely. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Special Tests. Questioned Costs: $0. Condition: The College's information security program included all seven required elements. However, the Design and Implementation required element included eight minimum safeguards that must be addressed within that element and those were not included in the policy. Criteria: Per the Student Financial Assistance Program Compliance Supplement, May, 2024, the Special Test compliance requirement "Gramm-Leach-Bliley Act", the College must have a written information security program that addresses seven required elements. Cause: The College was not aware that the eight minimum safeguard elements were required to be in the written program. Effect: The College was not in compliance with all of the Gramm-Leach-Bliley under Special Tests. Recommendation: We recommend the College update the written program to expand the Design and Implementation section to include the required eight minimum safeguards. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Period of Performance. Questioned Costs: $785. Condition: The College requested $785 of reimbursement for expenses that were out of the period of performance. Criteria: Per federal compliance guidelines, expenditures requested for reimbursement have to be incurred during the grant period. Cause: These expenses were incurred in an out of period month but paid in a month that was covered by the grant. In error this expense was requested for reimbursement. The College discovered this error during their end of year closing process and adjusted the expenditures claimed in the October 2024 SF270 report to fix this issue. Effect: The College was not in compliance with Period of Performance requirements. Recommendation: We recommend the College do a double check each quarter to ensure only costs incurred during the grant period are included in the reports for reimbursement. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025
Period of Performance. Questioned Costs: $785. Condition: The College requested $785 of reimbursement for expenses that were out of the period of performance. Criteria: Per federal compliance guidelines, expenditures requested for reimbursement have to be incurred during the grant period. Cause: These expenses were incurred in an out of period month but paid in a month that was covered by the grant. In error this expense was requested for reimbursement. The College discovered this error during their end of year closing process and adjusted the expenditures claimed in the October 2024 SF270 report to fix this issue. Effect: The College was not in compliance with Period of Performance requirements. Recommendation: We recommend the College do a double check each quarter to ensure only costs incurred during the grant period are included in the reports for reimbursement. View of Responsible Officials: Management acknowledges the finding and has prepared a corrective action plan. Anticipated Date of Completion: June 30, 2025