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Corrective Action Plans

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Finding 11371 (2023-004)
Significant Deficiency 2023
Seymour Community School District
WI
Internal Control / Segregation of Duties Special Tests & Provisions Cash Management
The District has responded with corrective action and has notified and informed the fixed asset appraisal company of all capitalized items purchased with federal funding. The District also implemented a review process. The Director of Business Services will review the listing sent to the fixed ass...
The District has responded with corrective action and has notified and informed the fixed asset appraisal company of all capitalized items purchased with federal funding. The District also implemented a review process. The Director of Business Services will review the listing sent to the fixed asset company to ensure compliance and verify the completeness of the data received from the appraisal company.
View Audit 15290
Finding 11245 (2023-003)
Significant Deficiency 2023
College of Lake County
IL
Questioned Costs Subrecipient Monitoring Cash Management § 200.303
Identifying Number: 2023-003 Finding: For 2 out of 17 (11.7%) expenditures tested, portions of the expenditures had service periods that extended beyond the grant’s period of performance and were charged to the grant for reimbursement. Corrective Action Taken or Planned: To prevent a recurrence...
Identifying Number: 2023-003 Finding: For 2 out of 17 (11.7%) expenditures tested, portions of the expenditures had service periods that extended beyond the grant’s period of performance and were charged to the grant for reimbursement. Corrective Action Taken or Planned: To prevent a recurrence, grants transactions will be reviewed by the Principal Investigator/Program Director, the Strategic Advancement unit, and the Finance Office for allowability and alignment with the grant’s performance period. Anticipated Completion Date: This process has already been implemented by the College. Responsible Persons: Nick Branson, Assistant Vice President for Strategic Advancement Jean Stephan, Controller
View Audit 15031 Questioned Costs: $1
Finding 11168 (2023-003)
Significant Deficiency 2023
Fulton County Community Unit School District No. 3
IL
Subrecipient Monitoring Allowable Costs / Cost Principles Cash Management
Response and corrective action plan: The District will review current processes for identifying, coding, and reporting federal expenditures and implement processes to ensure amounts reported are supported by the District's general ledger.
Response and corrective action plan: The District will review current processes for identifying, coding, and reporting federal expenditures and implement processes to ensure amounts reported are supported by the District's general ledger.
View Audit 14962
Jersey City Voa Elderly Hsg, Inc. Harborview Apts
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on June 28, 2023 in the amount of $1,149. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on June 28, 2023 in the amount of $1,149. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14953
Baltimore Voa Living Center, Inc.
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 30, 2023 in the amount of $11,229. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 30, 2023 in the amount of $11,229. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14944
Salina Voa Elderly Housing, Inc. (market Place Saline Apartments)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on October 4, 2022 in the amount of $421,182. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on October 4, 2022 in the amount of $421,182. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14942
Coon Rapids Voa Elderly Hsg, Inc. (oxbowl Bend Apts.)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on September 6, 2023 in the amount of $17,722. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on September 6, 2023 in the amount of $17,722. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14941
Redford Township Voa Elderly Housing, Inc. (coventry Place)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on June 29, 2003 in the amount of $32,373. Management will ensure that the residual receitps account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on June 29, 2003 in the amount of $32,373. Management will ensure that the residual receitps account is properly funded in the future.
View Audit 14934
Saginaw Voa Elderly Housing, Inc. (buena Vista)
LA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14933
Knox County Voa Elderly Hsg, Inc. (candleridge Plaza)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts deficiency was funded on July 6, 2023 in the amount of $50,650. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts deficiency was funded on July 6, 2023 in the amount of $50,650. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14928
Reno Voa Elderly Housing, Inc. (sierra Manor Ii)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts deficiency was funded on August 21, 2023 in the amount of $1,724. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts deficiency was funded on August 21, 2023 in the amount of $1,724. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14916
Madison Voa Elderly Housing, INC (dublin Village)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on November 4, 22022 in the amount of $3,221. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on November 4, 22022 in the amount of $3,221. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14913
Finding 11004 (2023-001)
Significant Deficiency 2023
Centre Volunteers in Medicine
PA
Subrecipient Monitoring Procurement, Suspension & Debarment Cash Management
Since the finding was identified during the audit, the Organization has initiated a plan to prepare and file the written policies/procedures required of the Uniform Guidance
Since the finding was identified during the audit, the Organization has initiated a plan to prepare and file the written policies/procedures required of the Uniform Guidance
View Audit 14867
Finding 10949 (2023-001)
Material Weakness 2023
Lake County Community College District
OH
Cash Management Subrecipient Monitoring Material Weakness § 200.305
Condition: The College drew down an estimated amount of cash prior to the funds being disbursed to students or used for allowable expenditures. Planned Corrective Action: There is not anymore HEERF or federal stimulus funding to be drawn down moving forward. However, if there is in the future, the C...
Condition: The College drew down an estimated amount of cash prior to the funds being disbursed to students or used for allowable expenditures. Planned Corrective Action: There is not anymore HEERF or federal stimulus funding to be drawn down moving forward. However, if there is in the future, the College will follow the three-day drawdown rules for cash disbursements. Contact person responsible for corrective action: Tom Reynolds College Treasurer Anticipated Completion Date: 12/14/2023 as soon as possible moving forward
View Audit 14778
Montague Township School District
NJ
Cash Management
The board will monitor federal programs and request cash reimbursements subsequent to the program expenditure. Federal grant drawdowns will be linked to expenditures.
The board will monitor federal programs and request cash reimbursements subsequent to the program expenditure. Federal grant drawdowns will be linked to expenditures.
View Audit 14691
Elmira City School District
NY
Procurement, Suspension & Debarment Cash Management School Nutrition Programs
Finding: 2023-001 School Food Account - Net Cash Resources Child Nutrition Cluster (ALN Nos. 10.553, 10.555, and 10.559) Corrective Action Plan: The School District has a multi-tiered plan in place to address the excessive Net Cash Resources as so reported. The overall plan includ...
Finding: 2023-001 School Food Account - Net Cash Resources Child Nutrition Cluster (ALN Nos. 10.553, 10.555, and 10.559) Corrective Action Plan: The School District has a multi-tiered plan in place to address the excessive Net Cash Resources as so reported. The overall plan includes equipment replacements, increased wages for cafeteria staff, avoiding procurement of grants as well as buying more locally sourced food. During the 2022-2023 school year, as part of the 2021-2022 corrective action, the School District appropriated $380,000 from its appropriated fund balance to afford the purchase of a new refrigerated food truck, as well as to cover increased food costs and employee benefits. Equipment replacement purchases took place in the 22-23 school year; however, due to supply chain issues $202,984 in encumbrances were carried over to the 23- 24 school year as they have not yet been furnished by the vendors. The School District is in the process of finalizing a labor contract to commence in the 2023-2024 fiscal year, which will be a three year agreement. Money from this fund will be allocated towards increases to wages negotiated in that contract. The 2023-2024 School Lunch Fund budget is 47.45% higher than the 2022-2023 budget. The most notable increase to spending is within the Food Service Equipment line, to coincide with the plan to replace and cycle out aging equipment. Additional increases can be noted in the salaries, supplies, food purchases and contractual services budgetary lines. With the above in place, the School District plans to resolve the issue of excessive cash resources by the conclusion of the 2023-2024 school year.
View Audit 14677
Fort Collins Voa Elderly Housing, Inc. (the Sanctuary)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 24, 2023 in the amount of $9,011. Management will ensure that the residual receipts account is property funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 24, 2023 in the amount of $9,011. Management will ensure that the residual receipts account is property funded in the future.
View Audit 14628
Harrisburg Voa Elderly Housing, INC (laurel Towers)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 14619
Prince George's County Voa Living Center I, Inc.
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 1, 2023 in the amount of $28,939. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 1, 2023 in the amount of $28,939. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14611
Victor Hernandez Building Elderly Hsg Inc. (victor Hernandez)
LA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14604
Montrose Voa Elderly Housing, INC (centennial Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14589
Montrose Voa Elderly Housing Iii, INC (cimarron Village)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14586
Mansfield Voa Ind Housing INC (freedom Village Mansfield)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14581
Smokey Hollow Housing Development Fund Company, Inc.
NY
HUD Housing Programs Cash Management
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement proce...
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement procedures to ensure timely and accurate deposits in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315)424-1821.
View Audit 14553
Watkins Glen Central School District
NY
Cash Management Eligibility School Nutrition Programs
Finding: 2023-002 Net Cash Resources Condition: At June 30, 2023, net cash resources in the school lunch fund exceeded the allowable limit of cash by $572,746. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooke...
Finding: 2023-002 Net Cash Resources Condition: At June 30, 2023, net cash resources in the school lunch fund exceeded the allowable limit of cash by $572,746. Corrective Action Plan: The School District is committed and will be diligent in preparing meals with high quality products. Regular cooked meals with expanded menu choices will be prepared which will result in an increase in expenses. There has been unpredictability with the increase of certain goods, and we expect this to continue into the 2023-2024 fiscal year as well. The School District also participates in the Community Eligibility Provision (CEP) which provides free breakfast and lunch to every student within the district. Salaries for School Lunch employees have also been increasing year after year due to the increase of minimum wage in New York State. The minimum wage is expected to increase to $15 per hour. The School District does have a practice of transferring BOCES aid gained from the cost of the BOCES management contract to the School Lunch Fund; the aid will not be transferred in upcoming years. The School District has devised a NYSED approved plan to expend the excess funds in the School Lunch Fund through appropriating a substantial amount of fund balance to be planned for and used for the cafeteria and kitchen capital project. If needed, we will examine other avenues to ensure we do not exceed the allowable limit of cash at year end.
View Audit 14534
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