Finding Text
Agency: U.S. Department of Housing and Urban Development (HUD)
Assistance Listing Number: 14.181
Program: Supportive Housing for Persons with Disabilities
Criteria: Uniform Guidance states that controls should be implemented to ensure the Project is in compliance with special tests and provisions. As stated in the Coronavirus Disease 2019 memorandum released by HUD, remittance of residual receipts were suspended through December 31, 2021. Residual receipts were due to HUD by the next Project Rental Assistance Contracts renewal which was October 1, 2022.
Condition: Management did not remit payment to HUD for the amount in excess of $250 per unit for their fifteen units.
Cause: Management was unaware the funds needed to be remitted back to HUD in the time frame noted.
Effect: The project was not in compliance with the HUD requirement to remit the excess residual receipts within the required time frame.
Questioned Costs: The amount of questioned costs is $30,605.
Context: The Project is allowed to retain $250 per unit per HUD guidance. With 15 units this amounts to $3,750. The residual receipts balance at June 30, 2023 is $34,355 which results in questioned costs of $30,605.
Recommendation: We recommend management review their processes and controls surrounding residual receipts to ensure amounts due to HUD are properly remitted.
Management's Response: Management has updated their internal controls to ensure a proper review of residual receipts is conducted quarterly. This review will be completed by an assigned staff member, with a secondary review completed by management. Residual receipts in excess of allowed amounts will be properly accounted for as a liability on the books and records of the Project. Residual receipts in excess of the allowed amounts will be remitted when due.