Audit 299454

FY End
2023-06-30
Total Expended
$3.86M
Findings
8
Programs
13
Year: 2023 Accepted: 2024-03-28
Auditor: Scheffel Boyle

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
387189 2023-005 Significant Deficiency Yes L
387190 2023-005 Significant Deficiency Yes L
387191 2023-005 Significant Deficiency Yes L
387192 2023-005 Significant Deficiency Yes L
963631 2023-005 Significant Deficiency Yes L
963632 2023-005 Significant Deficiency Yes L
963633 2023-005 Significant Deficiency Yes L
963634 2023-005 Significant Deficiency Yes L

Contacts

Name Title Type
GEK7HEJPCWK3 Andrew Reinking Auditee
6188771712 Dale Holtmann Auditor
No contacts on file

Notes to SEFA

Title: Note 3: Subrecipients Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Madison CUSD #12 and is presented on the Modified Cash Basis of Accounting The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the Basic financial statements. De Minimis Rate Used: N Rate Explanation: The District elected not to use the 10% minimis cost rate. The District did not have indirect Federal costs. The District has no subrecipients.
Title: Note 4: Non-cash Assistance Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Madison CUSD #12 and is presented on the Modified Cash Basis of Accounting The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the Basic financial statements. De Minimis Rate Used: N Rate Explanation: The District elected not to use the 10% minimis cost rate. The District did not have indirect Federal costs. The following amounts were expended in the form of non-cash assistance and should be included in the Schedule of Expenditures of Federal Awards: NON-CASH COMMODITIES (CFDA 10.555): $29,462 and OTHER NON-CASH ASSISTANCE - DEPT. OF DEFENSE FRUITS AND VEGETABLES: $5,508. Total Non-Cash: $34,970
Title: Note 5: Other Information Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Madison CUSD #12 and is presented on the Modified Cash Basis of Accounting The information in this schedule is presented in accordance with the requirements of the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the Basic financial statements. De Minimis Rate Used: N Rate Explanation: The District elected not to use the 10% minimis cost rate. The District did not have indirect Federal costs. There was no insurance coverage paid with Federal funds during the fiscal year. They had no loans/loan guarantees outstanding at June 30 with Federal funds. The District had no Federal grants requiring matching expenditures.

Finding Details

Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.
Reporting. All quarterly expenditure reports must be filed with the Illinois State Board of Education no later than 20 days after the end of the quarter. We noted that 6 of the quarterly expenditure reports were not filed in a timely manner. There were expenses with dates on them that should have been reported in earlier quarter reports. There are no questioned costs. Out of the 13 quarterly reports submitted by the District for FY23, 6 were filed after the due date of the 20th of the month - 2 quarter reports in ESSER III, 1 report in ESSER II, 1 report in ARP Homeless, and 2 reports in Elevating Education. The first expenditure report for ESSER II was not until 3/31, but the dates associated with some expenditures occured before this quarter, and could have been submitted for reimbursement in an earlier quarter. SB will include as a repeat compliance finding. The District did not employ proper oversight to ensure that the quarterly expenditure reports were filed timely. Reporting requirements were not met. This was an oversight by management personnel in the District due to turnover in the District Office.