FAC Explorer

Finding 742 (2022-004)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2023-10-25
Audit: 1395
Organization: City of Baldwin Park (CA)
Auditor: The Pun Group LLP

AI Summary

  • Answer: The City did not verify the vendor against the SAM database before signing the contract.
  • Trend: This oversight could lead to potential compliance issues with federally-funded programs.
  • List: Recommend implementing a process to ensure vendor verification against SAM is completed prior to contract approval.

Finding Text

During our audit, we noted that there was no supporting document to indicate that the City verified the vendor against the SAM to ensure the vendor was not suspended or debarred from federally-funded programs before the contract was entered into.

Corrective Action Plan

Corrective Actions: The City has implemented a procedure in addition to the existing policy that mandates all departments to obtain proof from vendors prior to processing a requisition and issuing a PO. All procurement and bid awards with federal grants will be further reviewed by the finance department to ensure that all departments adhere to the policy and procedures before approval. Projected Implementation Date: Immediately implemented the procedure.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 739 2022-003
    Significant Deficiency
  • 740 2022-003
    Significant Deficiency
  • 741 2022-003
    Significant Deficiency
  • 743 2022-005
    Material Weakness Repeat
  • 744 2022-005
    Material Weakness Repeat
  • 745 2022-006
    Material Weakness Repeat
  • 746 2022-007
    Significant Deficiency Repeat
  • 577181 2022-003
    Significant Deficiency
  • 577182 2022-003
    Significant Deficiency
  • 577183 2022-003
    Significant Deficiency
  • 577184 2022-004
    Significant Deficiency
  • 577185 2022-005
    Material Weakness Repeat
  • 577186 2022-005
    Material Weakness Repeat
  • 577187 2022-006
    Material Weakness Repeat
  • 577188 2022-007
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $6.63M
21.027 Coronavirus State and Local Fiscal Recovery Funds $3.21M
14.218 Community Development Block Grants/entitlement Grants $915,852
16.922 Equitable Sharing Program $96,106
97.067 Homeland Security Grant Program $51,368
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $37,122
14.850 Public and Indian Housing $36,399
14.239 Home Investment Partnerships Program $32,856
20.223 Transportation Infrastructure Finance and Innovation Act (tifia) Program $21,749
20.600 State and Community Highway Safety $19,509
16.738 Edward Byrne Memorial Justice Assistance Grant Program $19,433