Finding Text
Criteria or specific requirement - Special Tests and Provisions – Enrollment Reporting
(34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are
required to report enrollment information.
Condition - The University’s processes did not ensure timely and accurate student
status reporting to National Student Loan Data System (NSLDS).
Questioned costs - None
Context - Out of the population of 415 students with student attendance changes a
sample of 25 students was selected for testing. Our sampling method was not,
and was not intended to be, statistically valid. There were 14 attributes tested for
each student with at least one status change, which were as follows:
Campus-Level records:
1. OPEID Number
2. Enrollment Effective Date
3. Enrollment Status
4. Certification Date
Program-Level records
5. OPEID
6. CIP Code
7. CIP Year
8. Credential Level
9. Published Program Length Measurement
10. Published Program Length
11. Program Begin Date
12. Program Enrollment Status
13. Program Enrollment Effective Date
Other Records
14. Student changed his or her permanent address.
The University reported incorrect dates for student status changes and did not ensure
timely submission of reports to NSLDS for 14 students and the incorrect effective
date was reported for 19 students.
Effect - The University did not report the status changes timely.
Cause - The University’s processes did not ensure status changes were reported
timely and accurately.
Identification as a repeat finding, if applicable – 2022-001
Recommendation - The University should update their controls to ensure changes in
students’ enrollment status are reported in a timely and accurate manner.
Views of responsible officials, reason for recurrence and planned corrective actions -
Upon agreement with the Student Registrar the University of Dallas will begin dual
reporting to both the National Student Loan Clearinghouse (NSLC) and the National
Student Loan Data System (NSLDS) every thirty days.
The Student Registrar will work with information technology to set-up and run the
SFRSSCR from the Banner system as well as run the same reports for the NSLC on
the same day and approximate time to ensure that timely reporting is completed for the
University of Dallas.
The Financial Aid Office will in turn run the appropriate reports to ensure that such
reporting is successful. The Financial Aid Office will either request access for the
Student Registrar to submit such reports to the NSLDS or, if necessary, perform this
task on behalf of the Student Registrar.
The Financial Aid Office will work with the Student Registrar to ensure such reporting is
accurate by reviewing such data points as Enrollment Effective Date, Enrollment Status,
Term Begin Date, Term End Date and Award Completion Date.