Audit 5557

Criteria or specific requirement – Eligibility – Pell must be awarded to all students who qualify. (34 CFR 690.61 through 690.66, and 690.75 through 690.76; Pell Grant Payment Schedules; General Provisions regulations, part 668, subpart K, and FSA Handbook). Condition – A student was not awarded a Pell Grant when the student was eligible. Questioned costs - $3,447 – Assistance Listing Number 84.063 Context –Out of the population of 1,170 students who received federal financial aid, a sample of 25 students were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. One student was eligible for a Pell Grant after subsequently meeting the University’s satisfactory academic policy (SAP) due to a grade change after the initial calculation for awards. The University did not recognize that this student was eligible and did not award a Pell Grant. Effect – A students who was eligible for a Pell Grant was not awarded. Cause – The University’s controls did not reassess students’ eligibility after changes in SAP. Identification as a repeat finding, if applicable – N/A Recommendation – The University should update their controls to ensure students with changes to eligibility status are considered for federal aid. Views of responsible officials and planned corrective actions – The Office of Financial Aid will work with the Student Registrar and staff to develop a communication track to recognize and respond to grade changes to perform the most accurate assessment of the student's financial aid.

Criteria or specific requirement - Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition - The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs - None Context - Out of the population of 415 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows: Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records 5. OPEID 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent address. The University reported incorrect dates for student status changes and did not ensure timely submission of reports to NSLDS for 14 students and the incorrect effective date was reported for 19 students. Effect - The University did not report the status changes timely. Cause - The University’s processes did not ensure status changes were reported timely and accurately. Identification as a repeat finding, if applicable – 2022-001 Recommendation - The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner. Views of responsible officials, reason for recurrence and planned corrective actions - Upon agreement with the Student Registrar the University of Dallas will begin dual reporting to both the National Student Loan Clearinghouse (NSLC) and the National Student Loan Data System (NSLDS) every thirty days. The Student Registrar will work with information technology to set-up and run the SFRSSCR from the Banner system as well as run the same reports for the NSLC on the same day and approximate time to ensure that timely reporting is completed for the University of Dallas. The Financial Aid Office will in turn run the appropriate reports to ensure that such reporting is successful. The Financial Aid Office will either request access for the Student Registrar to submit such reports to the NSLDS or, if necessary, perform this task on behalf of the Student Registrar. The Financial Aid Office will work with the Student Registrar to ensure such reporting is accurate by reviewing such data points as Enrollment Effective Date, Enrollment Status, Term Begin Date, Term End Date and Award Completion Date.

Criteria or specific requirement - Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition - The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs - None Context - Out of the population of 415 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows: Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records 5. OPEID 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent address. The University reported incorrect dates for student status changes and did not ensure timely submission of reports to NSLDS for 14 students and the incorrect effective date was reported for 19 students. Effect - The University did not report the status changes timely. Cause - The University’s processes did not ensure status changes were reported timely and accurately. Identification as a repeat finding, if applicable – 2022-001 Recommendation - The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner. Views of responsible officials, reason for recurrence and planned corrective actions - Upon agreement with the Student Registrar the University of Dallas will begin dual reporting to both the National Student Loan Clearinghouse (NSLC) and the National Student Loan Data System (NSLDS) every thirty days. The Student Registrar will work with information technology to set-up and run the SFRSSCR from the Banner system as well as run the same reports for the NSLC on the same day and approximate time to ensure that timely reporting is completed for the University of Dallas. The Financial Aid Office will in turn run the appropriate reports to ensure that such reporting is successful. The Financial Aid Office will either request access for the Student Registrar to submit such reports to the NSLDS or, if necessary, perform this task on behalf of the Student Registrar. The Financial Aid Office will work with the Student Registrar to ensure such reporting is accurate by reviewing such data points as Enrollment Effective Date, Enrollment Status, Term Begin Date, Term End Date and Award Completion Date.

Criteria or specific requirement – Eligibility – Pell must be awarded to all students who qualify. (34 CFR 690.61 through 690.66, and 690.75 through 690.76; Pell Grant Payment Schedules; General Provisions regulations, part 668, subpart K, and FSA Handbook). Condition – A student was not awarded a Pell Grant when the student was eligible. Questioned costs - $3,447 – Assistance Listing Number 84.063 Context –Out of the population of 1,170 students who received federal financial aid, a sample of 25 students were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. One student was eligible for a Pell Grant after subsequently meeting the University’s satisfactory academic policy (SAP) due to a grade change after the initial calculation for awards. The University did not recognize that this student was eligible and did not award a Pell Grant. Effect – A students who was eligible for a Pell Grant was not awarded. Cause – The University’s controls did not reassess students’ eligibility after changes in SAP. Identification as a repeat finding, if applicable – N/A Recommendation – The University should update their controls to ensure students with changes to eligibility status are considered for federal aid. Views of responsible officials and planned corrective actions – The Office of Financial Aid will work with the Student Registrar and staff to develop a communication track to recognize and respond to grade changes to perform the most accurate assessment of the student's financial aid.

Criteria or specific requirement - Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition - The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs - None Context - Out of the population of 415 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows: Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records 5. OPEID 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent address. The University reported incorrect dates for student status changes and did not ensure timely submission of reports to NSLDS for 14 students and the incorrect effective date was reported for 19 students. Effect - The University did not report the status changes timely. Cause - The University’s processes did not ensure status changes were reported timely and accurately. Identification as a repeat finding, if applicable – 2022-001 Recommendation - The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner. Views of responsible officials, reason for recurrence and planned corrective actions - Upon agreement with the Student Registrar the University of Dallas will begin dual reporting to both the National Student Loan Clearinghouse (NSLC) and the National Student Loan Data System (NSLDS) every thirty days. The Student Registrar will work with information technology to set-up and run the SFRSSCR from the Banner system as well as run the same reports for the NSLC on the same day and approximate time to ensure that timely reporting is completed for the University of Dallas. The Financial Aid Office will in turn run the appropriate reports to ensure that such reporting is successful. The Financial Aid Office will either request access for the Student Registrar to submit such reports to the NSLDS or, if necessary, perform this task on behalf of the Student Registrar. The Financial Aid Office will work with the Student Registrar to ensure such reporting is accurate by reviewing such data points as Enrollment Effective Date, Enrollment Status, Term Begin Date, Term End Date and Award Completion Date.

Criteria or specific requirement - Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information. Condition - The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS). Questioned costs - None Context - Out of the population of 415 students with student attendance changes a sample of 25 students was selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change, which were as follows: Campus-Level records: 1. OPEID Number 2. Enrollment Effective Date 3. Enrollment Status 4. Certification Date Program-Level records 5. OPEID 6. CIP Code 7. CIP Year 8. Credential Level 9. Published Program Length Measurement 10. Published Program Length 11. Program Begin Date 12. Program Enrollment Status 13. Program Enrollment Effective Date Other Records 14. Student changed his or her permanent address. The University reported incorrect dates for student status changes and did not ensure timely submission of reports to NSLDS for 14 students and the incorrect effective date was reported for 19 students. Effect - The University did not report the status changes timely. Cause - The University’s processes did not ensure status changes were reported timely and accurately. Identification as a repeat finding, if applicable – 2022-001 Recommendation - The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner. Views of responsible officials, reason for recurrence and planned corrective actions - Upon agreement with the Student Registrar the University of Dallas will begin dual reporting to both the National Student Loan Clearinghouse (NSLC) and the National Student Loan Data System (NSLDS) every thirty days. The Student Registrar will work with information technology to set-up and run the SFRSSCR from the Banner system as well as run the same reports for the NSLC on the same day and approximate time to ensure that timely reporting is completed for the University of Dallas. The Financial Aid Office will in turn run the appropriate reports to ensure that such reporting is successful. The Financial Aid Office will either request access for the Student Registrar to submit such reports to the NSLDS or, if necessary, perform this task on behalf of the Student Registrar. The Financial Aid Office will work with the Student Registrar to ensure such reporting is accurate by reviewing such data points as Enrollment Effective Date, Enrollment Status, Term Begin Date, Term End Date and Award Completion Date.