Finding Text
2020-002 Eligibility
FALN Number: 84.268 / 84.063 / 84.007 / 84.379
Program or Cluster Name: Federal Direct Student Loans / Federal Pell Grant Program / Federal Work-Study Program / Federal Supplemental Educational Opportunity Grants / Teacher Education Assistance for College and Higher Education (Student Financial Assistance Cluster)
Agency: U.S. Department of Education
Condition: The College relies upon flag reports generated by the College’s Banner system to verify and monitor the eligibility of students to receive Federal Student Financial Assistance awards. The Director of Financial Aid receives and reviews the students flagged with eligibility exceptions that need to be resolved before Federal Student Financial Assistance is disbursed. Based upon the review and resolution of eligibility flags, Federal Student Financial Assistance is disbursed, or the student is determined to be ineligible for Federal Student Financial Assistance. The Director of Financial Aid was unable to provide copies of exception reports, therefore we were unable to determine if controls over eligibility were in place and operating effectively.
Status: Due to the closure of the College, the Banner system was shutdown with management losing access to electronic files in the system. Maintenance of proper financial records and student enrollment files in paper form were not kept by management nor was the data downloaded from Banner prior to the system being shutdown. Student and financial scholarship records could not be provided and as such the correction of the finding could not be verified. See current year finding 2021-002.