Finding 556073 (2024-004)

Significant Deficiency Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-04-28

AI Summary

  • Core Issue: Some HUD form certifiers were not updated on time, leading to incorrect certifications.
  • Impacted Requirements: HUD forms must be certified by current, authorized employees with relevant oversight.
  • Recommended Follow-Up: Implement a procedure to ensure timely updates of certifiers on HUD forms.

Finding Text

Information on universe/sample size: It was noted during testing that some of the HUD form certifiers were not updated in a timely manner. Identification of repeat finding: Yes, 2023-003 Condition: HUD forms must be certified by an authorized user. Criteria: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. Effect: The forms were not certified by the correct individual. Context: Auditor reviewed source documents noting incorrect certifier. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project timely changes the certifier on forms when applicable.

Corrective Action Plan

Please see below the new process ensuring that all HUD forms are certified by an authorized user: 1) Tracking System: A system has been implemented to monitor certifier assignments and send reminders for updates. 2) Training & Oversight: Staff training will be enhanced, and management will increase oversight to ensure compliance. 3) Monitoring and Accountability: Management will regularly review the certification process to ensure all forms are signed by the appropriate certifiers and to verify that all necessary updates are made promptly. Completion Date: 7/1/2024 Contact: Jackie Oliveira-Director of Affordable Housing

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 556069 2024-002
    - Repeat
  • 556070 2024-003
    - Repeat
  • 556071 2024-002
    - Repeat
  • 556072 2024-003
    - Repeat
  • 556074 2024-004
    Significant Deficiency Repeat
  • 556075 2024-005
    Significant Deficiency Repeat
  • 556076 2024-005
    Significant Deficiency Repeat
  • 556077 2024-006
    Significant Deficiency
  • 556078 2024-006
    Significant Deficiency
  • 556079 2024-007
    Material Weakness
  • 556080 2024-007
    Material Weakness
  • 1132511 2024-002
    - Repeat
  • 1132512 2024-003
    - Repeat
  • 1132513 2024-002
    - Repeat
  • 1132514 2024-003
    - Repeat
  • 1132515 2024-004
    Significant Deficiency Repeat
  • 1132516 2024-004
    Significant Deficiency Repeat
  • 1132517 2024-005
    Significant Deficiency Repeat
  • 1132518 2024-005
    Significant Deficiency Repeat
  • 1132519 2024-006
    Significant Deficiency
  • 1132520 2024-006
    Significant Deficiency
  • 1132521 2024-007
    Material Weakness
  • 1132522 2024-007
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $4.82M