Finding 556057 (2024-006)

Significant Deficiency Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-04-28

AI Summary

  • Core Issue: Some HUD form certifiers were not updated on time, leading to incorrect certification.
  • Impacted Requirements: HUD forms must be certified by a current employee with relevant oversight.
  • Recommended Follow-Up: Implement a procedure to ensure timely updates of certifiers on HUD forms.

Finding Text

Information on universe/sample size: It was noted during testing that some of the HUD form certifiers were not updated in a timely manner. Identification of repeat finding: Yes, 2023-004 Condition: HUD forms must be certified by an authorized user. Criteria: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. Effect: The forms were not certified by the correct individual. Context: Auditor reviewed source documents noting incorrect certifier. Cause: Lack of oversight by management agent. Recommendation: A procedure be implemented to ensure that the Project timely changes the certifier on forms when applicable.

Corrective Action Plan

Please see below the new process ensuring that all HUD forms are certified by an authorized user: 1) Tracking System: A system has been implemented to monitor certifier assignments and send reminders for updates. 2) Training & Oversight: Staff training will be enhanced, and management will increase oversight to ensure compliance. 3) Monitoring and Accountability: Management will regularly review the certification process to ensure all forms are signed by the appropriate certifiers and to verify that all necessary updates are made promptly. Completion Date: 7/1/2024 Contact: Jackie Oliveira-Director of Affordable Housing

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

  • 556051 2024-002
    - Repeat
  • 556052 2024-003
    - Repeat
  • 556053 2024-002
    - Repeat
  • 556054 2024-003
    - Repeat
  • 556055 2024-004
    - Repeat
  • 556056 2024-004
    - Repeat
  • 556058 2024-006
    Significant Deficiency Repeat
  • 556059 2024-007
    Significant Deficiency Repeat
  • 556060 2024-007
    Significant Deficiency Repeat
  • 556061 2024-002
    - Repeat
  • 556062 2024-003
    - Repeat
  • 556063 2024-004
    - Repeat
  • 556064 2024-006
    Significant Deficiency Repeat
  • 556065 2024-007
    Significant Deficiency Repeat
  • 556066 2024-005
    Material Weakness
  • 556067 2024-005
    Material Weakness
  • 556068 2024-005
    Material Weakness
  • 1132493 2024-002
    - Repeat
  • 1132494 2024-003
    - Repeat
  • 1132495 2024-002
    - Repeat
  • 1132496 2024-003
    - Repeat
  • 1132497 2024-004
    - Repeat
  • 1132498 2024-004
    - Repeat
  • 1132499 2024-006
    Significant Deficiency Repeat
  • 1132500 2024-006
    Significant Deficiency Repeat
  • 1132501 2024-007
    Significant Deficiency Repeat
  • 1132502 2024-007
    Significant Deficiency Repeat
  • 1132503 2024-002
    - Repeat
  • 1132504 2024-003
    - Repeat
  • 1132505 2024-004
    - Repeat
  • 1132506 2024-006
    Significant Deficiency Repeat
  • 1132507 2024-007
    Significant Deficiency Repeat
  • 1132508 2024-005
    Material Weakness
  • 1132509 2024-005
    Material Weakness
  • 1132510 2024-005
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $338,825