Finding Text
2028 – 001 – National Student Loan Database System Reporting
Federal Agency: United States Department of Education
Federal Program Name: Student Financial Aid
Assistance Listing Number: Student Financial Aid Cluster
Award Period: July 1, 2023 to June 30, 2024
Type of Finding:
Significant Deficiency in Internal Control over Compliance
Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that
enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the
student with the status change will be reported on a scheduled transmission within 60 days of the
change in status. In addition, regulations require the status include an accurate effective date.
Regulations require that an institution make necessary corrections and return the records within
10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: During our testing, we noted 1 of 40 students enrollment status and enrollment effective
date per institution's record did not match what was reported to NSLDS.
Questioned Costs: None
Context: During our testing, we noted the University did not have proper procedures in place to verify
the reports sent to NSLDS are accurate.
Cause: The University processes and controls did not ensure that student status changes were
accurately reported to NSLDS. The effective date should be the student's last date of attendance and
academically-related activity.
Effect: The NSLDS system is not updated with the correct student information, which can cause a
student to not properly enter the repayment period.
Repeat Finding: No
Recommendation: We recommend the University review its reporting procedures to ensure the
students' statuses are accurately reported to NSLDS as required by regulations.
Views of Responsible Official: There is no disagreement with the audit finding.