FAC Explorer

Finding 518984 (2024-003)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2024
Accepted
2025-01-13
Audit: 337446
Organization: Mascoutah Community Unit School District No 19 (IL)
Auditor: Scheffel Boyle

AI Summary

  • Core Issue: The District could not locate 8 free/reduced meal applications and one application was unsigned.
  • Impacted Requirements: Eligibility determination for free/reduced meals requires complete and signed applications.
  • Recommended Follow-Up: Ensure all applications are accessible in both digital and paper formats for future audits, and implement a verification process for signatures.

Finding Text

CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are signed.

Corrective Action Plan

Condition: Pertaining to the Nutrition Cluster, the District could not find 8 free/reduced applications selected and one application selected was not signed as required. Recommendation: We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. Management Response: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are signed. Anticipated Date of Completion: June 30, 2025

Categories

Eligibility

Other Findings in this Audit

  • 518982 2024-001
    Significant Deficiency
  • 518983 2024-002
    Significant Deficiency
  • 518985 2024-002
    Significant Deficiency
  • 518986 2024-003
    Significant Deficiency
  • 518987 2024-002
    Significant Deficiency
  • 518988 2024-003
    Significant Deficiency
  • 518989 2024-002
    Significant Deficiency
  • 518990 2024-003
    Significant Deficiency
  • 1095424 2024-001
    Significant Deficiency
  • 1095425 2024-002
    Significant Deficiency
  • 1095426 2024-003
    Significant Deficiency
  • 1095427 2024-002
    Significant Deficiency
  • 1095428 2024-003
    Significant Deficiency
  • 1095429 2024-002
    Significant Deficiency
  • 1095430 2024-003
    Significant Deficiency
  • 1095431 2024-002
    Significant Deficiency
  • 1095432 2024-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.041 Impact Aid $24.70M
12.558 Department of Defense Impact Aid (supplement, Cwsd, Brac) $1.20M
84.425 Education Stabilization Fund $502,740
84.010 Title I Grants to Local Educational Agencies $321,134
10.553 School Breakfast Program $120,613
10.560 State Administrative Expenses for Child Nutrition $110,304
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $103,929
84.027 Special Education Grants to States $61,161
10.555 National School Lunch Program $34,999
12.556 Competitive Grants: Promoting K-12 Student Achievement at Military-Connected Schools $33,410
84.048 Career and Technical Education -- Basic Grants to States $27,039
93.778 Medical Assistance Program $17,107
84.365 English Language Acquisition State Grants $10,749
84.173 Special Education Preschool Grants $7,965
10.185 Local Food for Schools Cooperative Agreement Program $6,027
84.424 Student Support and Academic Enrichment Program $3,598
10.649 Pandemic Ebt Administrative Costs $3,256