Finding Text
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.