CRITERIA: Special Tests: Nonfederal entities have to follow the Wage Rate Requirements. This includes a requirement for the contractor or subcontractor to submit to the nonfederal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance. CONDITION: The District did not receive the weekly certified pays for the construction project that was partially funded by Impact Aid construction funds. QUESTIONED COSTS: None CONTEXT: The District used the Impact Aid construction money to help fund the high school addition. No certified pays were given to the District during the fiscal year as this work was completed. EFFECT: The District was not able to confirm weekly that prevailing wages were being paid on this project. CAUSE: The District was not aware of this requirement. RECOMMENDATION: We recommend that school officials review the grant requirements for all of the federal grants that they receive. MANAGEMENT RESPONSE: Management will request weekly certified payroll and a statement of compliance from all
contractors working on construction projects to ensure that prevailing wages are being paid on
the project.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Special Tests: Nonfederal entities have to follow the Wage Rate Requirements. This includes a requirement for the contractor or subcontractor to submit to the nonfederal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance. CONDITION: The District did not receive the weekly certified pays for the construction project that was partially funded by Impact Aid construction funds. QUESTIONED COSTS: None CONTEXT: The District used the Impact Aid construction money to help fund the high school addition. No certified pays were given to the District during the fiscal year as this work was completed. EFFECT: The District was not able to confirm weekly that prevailing wages were being paid on this project. CAUSE: The District was not aware of this requirement. RECOMMENDATION: We recommend that school officials review the grant requirements for all of the federal grants that they receive. MANAGEMENT RESPONSE: Management will request weekly certified payroll and a statement of compliance from all
contractors working on construction projects to ensure that prevailing wages are being paid on
the project.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.
CRITERIA: Eligibility: Per the USDA Free and Reduced Price School Meals instructions, the household size number MUST be equal to the number of household members listed in Step 1 and Step 3 on the application. Also the free and reduced status must be determined using the Federal Registry income eligibility guidelines. CONDITION: There were 8 cases where the household size was larger than the number of household members listed in Step 1 and Step 3 on the application. In 3 cases there was no change in the free/reduced status if the smaller number of household members were used. In 5 cases there were changes in the status. There was an additional case where the listed income put the family in the reduced status but they were listed as free. QUESTIONED COSTS: There were 2 cases in the 5 mentioned above that were listed as free but based on the listed household members the status should have been reduced. If those applications were reduced instead, possible questioned costs for both lunch and breakfast were $730. The other 3 cases were listed as reduced but should have been full price based on the listed household members. Possible questioned costs for those 3 for lunch and breakfast was $5,250. In the additional case where based on income the correct status was reduced not free, the possible questioned costs were $851. Total $6,831. CONTEXT: 40 students were tested to confirm the free/reduced status. Found classification issues with 6 and 3 others that didn't have the correct household size with no classification issues. EFFECT: Using the household size number instead of the listed number of household members could result in students receiving more federal nutrition benefits than they should have. CAUSE: The District used the household size number rather than the listed household members. RECOMMENDATION: We recommend reviewing applications to ensure that the household size and the listed household members in Step 1 and Step 3 match. MANAGEMENT RESPONSE: The Food Service Department will implement a triple check process to ensure that all household
data matches and the appropriate criteria is being used to calculate household eligibility.
CRITERIA: Eligibility: Either an application must be filled out correctly or Direct Certification completed to determine the eligibility of students for free or reduced price meals. CONDITION: The District could not find 8 free/reduced applications selected and one application selected was not signed as required. QUESTIONED COSTS: None CONTEXT: 40 students were tested for eligibility for free/reduced meals. Out of the 40 selected noted 1 that didn't have a signature and 8 applications that could not be found for testing. EFFECT: Could not complete the testing for the 8 applications that could not be found. Could not verify the authenticity of the application that was not signed. CAUSE: The applications were mostly done online for the year and then the District changed software and lost access to the applications. They worked with the former software company to get access to some of the digital applications but not all could be located. RECOMMENDATION:We recommend ensuring that no matter in which format the District collects the applications, that they have access to the data for any possible future audits. MANAGEMENT RESPONSE: Management and the Food Service Department will ensure that all records are appropriately saved in digital and paper formats in anticipation of future audits. The Food Service Department will implement a triple check process to ensure that all electronic and paper applications are
signed.