Finding Text
Criteria: For equipment acquired with federal funds, the District is required to maintain equipment records, conduct a physical inventory annually, and have an appropriate control system in in place to safeguard equipment. Condition: We identified capital assets purchased with ESSER funds. The District had not updated its capital assets inventory prior to our audit fieldwork, so we combined the capital asset schedules of the previous two districts and updated for additions during the June 30, 2022 fiscal year. While these assets have been noted by us as having been purchased with federal funds, we were unable to determine that the District has done so in their records going forward. Effect: The District was not in compliance with the requirements for equipment and real property management. Cause: The District did not assign staff to combine the capital assets of the previous districts and record additions for the fiscal year, noting those purchased with federal funds. We were unable to determine that an inventory was conducted or that an appropriate control system was in place to safeguard equipment. Recommendation: Clarendon County School District should ensure that its capital asset records are updated to include all capital assets of Clarendon County School District Four, that it conducts a physical inventory annually, and that there is an appropriate control system in place to safeguard equipment. District response: The District no longer exists due to consolidation. Proper maintenance of assets will be practiced in the new district by the Finance & Technology Departments.