Finding Text
Finding SA2019-004: Incomplete Tenant Files – Income Reexamination
AL number: 14.871
AL Title: Housing Voucher Cluster - Section 8 Housing Choice Vouchers
Name of Federal Agency: Department of Housing and Urban Development
Federal Award Identification number and year: CA010 (2019)
Criteria: Public Housing Authorities (PHA) are required to maintain up to date files for all new and existing tenants. Files should include all required forms and documentation as stipulated in 24 CFR Section 982.
Condition: We reviewed sixty Section 8 tenant files for new and existing tenants, and noted six instances in which the income reexamination form for fiscal year 2019 was missing from the tenant’s file.
Effect: The Authority is not in compliance with the requirements as stated in 24 CFR Section 982.
Cause: It was noted the missing forms were due to staff oversight.
Identification as a repeat finding: Yes. Since fiscal 2017.
Recommendation: The Housing Authority must develop procedures to ensure required documentation is properly maintained for all tenant files.
Since the Housing Authority transferred the Housing Choice Vouchers (HCV Section 8) program to the Housing Authority of the County of Contra Costa (HACCC) on July 1, 2019, the Housing Authority should work with the HACCC to determine how to address the recommendation.
View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the Housing Authority.