Finding Text
Finding SA2019-006: Missing Tenant Files
AL number: 14.871
AL Title: Housing Voucher Cluster - Section 8 Housing Choice Vouchers
Name of Federal Agency: Department of Housing and Urban Development
Federal Award Identification number and year: CA010 (2019)
Criteria: Public Housing Authorities (PHA) are required to maintain up to date files for all new and existing tenants. Files should include all required forms and documentation as stipulated in 24 CFR Section 982.
Condition: During our active tenant testing, we noted six tenants of which the Housing Authority did not have any tenant files for the tenants. Therefore, we were unable to verify that the tenants exist or were paid in the proper amounts.
Effect: The Housing Authority is not in compliance with the requirements as stated in 24 CFR Section 982.
Cause: We understand the missing files were due to oversight by the Housing Authority during the transition of the Housing Authority files to the County in 2019.
Questioned Costs: Questioned costs are identified for these files as a part of finding SA 2019-005.
Identification as a repeat finding: Yes, Since fiscal 2017.
Recommendation: The Housing Authority must develop procedures to ensure files exist for all tenants.
Since the Housing Authority transferred the Housing Choice Vouchers (HCV Section 8) program to the Housing Authority of the County of Contra Costa (HACCC) on July 1, 2019, the Housing Authority should work with the HACCC to determine how to address the recommendation.
View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the Housing Authority.