Recommendation: We recommend the City maintain complete property records, which include a
description, serial number or other identification number, source, title holder, acquisition date, cost,
percentage of Federal participation in the cost, location, use and condition, and any ultimate
disposition data including the date of disposal and sale price of the property. In addition, we
recommend the City perform a physical inspection of property acquired with federal funds at least
once every two years.
City's Response: The City concurs with the recommendation
Corrective Action Plan: The City Controller's department will establish procedures over the maintenance of property and equipment records and the Grants Division will create an equipment database and incorporate the City Controller's Office procedures into a new CDBG procedures
manual that is created based on the system of internal controls required by OMB's Uniform Guidance (2 CFR 200). These records will include a description of the property, a serial number
or other identification number, the source of property, who holds title, the acquisition date, cost
of the property, percentage of Federal participation in the cost of the property, the location, use
and condition of the property, any ultimate disposition data including the date of disposal and
sale price of the property, purchase policies for physical equipment purchased with federal funds
and creation of an annual non-physical inventory process and a bi-annual comprehensive physical
inventory. In the meantime, the City will take steps to address the specific findings noted above. Planned Implementation Date: June 30, 2021
Responsible Person: Aubrey Relf, City Grants Manager and Rafaela King, Controller