Finding 396731 (2022-020)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2024-05-15

AI Summary

  • Core Issue: Some tenant units were not inspected before move-in or annually, violating inspection requirements.
  • Impacted Requirements: Annual inspections are mandatory for public housing and housing choice voucher units to ensure safety and compliance.
  • Recommended Follow-Up: The Fayetteville Housing Authority should implement a system to guarantee all units are inspected annually to meet standards.

Finding Text

2022-020 Tenant Files – Unit Inspections Not Completed Annually Federal Awards: 14-850 Public and Indian Housing Low Rent Program 14-870 Housing Choice Vouchers Criteria: The Housing Authority must ensure that the units are inspected annually. Public housing and multifamily housing properties are inspected every 1 to 3 years and upon move out and move ins. The housing choice voucher program unit must be inspected before the property can rented and afterwards, inspections occur every 1 to 2 years. Condition: We noted some tenant files were not inspected prior to the tenants moving in, as well as then being inspected on an annual basis. Questioned Costs: Unknown. Effect: Housing conditions for those units may not have been up to the standard required. Cause: Lack of oversight by prior Fayetteville Housing Authority Management. Recommendation: The Fayetteville Housing Authority must ensure that all units are inspected annually in order to ensure that the conditions are up to the required standards.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: The disruption caused by the COVID pandemic and staff turnover had an impact on the adherence to proper inspection protocols. The Executive Director and the Director of Programs have implemented a strict annual inspection regimen for all units. In addition, internal file audits and quality control inspections are carried out by either the Executive Director or the Director of Programs to uphold and verify compliance with these standards. The future Compliance Specialist will be responsible for conducting a review as well.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 396719 2022-008
    Material Weakness Repeat
  • 396720 2022-009
    Material Weakness Repeat
  • 396721 2022-010
    Material Weakness Repeat
  • 396722 2022-011
    Material Weakness Repeat
  • 396723 2022-012
    Material Weakness Repeat
  • 396724 2022-013
    Significant Deficiency Repeat
  • 396725 2022-014
    Significant Deficiency Repeat
  • 396726 2022-015
    Material Weakness Repeat
  • 396727 2022-016
    Material Weakness Repeat
  • 396728 2022-017
    Significant Deficiency Repeat
  • 396729 2022-018
    Material Weakness Repeat
  • 396730 2022-019
    Material Weakness Repeat
  • 396732 2022-021
    Significant Deficiency Repeat
  • 973161 2022-008
    Material Weakness Repeat
  • 973162 2022-009
    Material Weakness Repeat
  • 973163 2022-010
    Material Weakness Repeat
  • 973164 2022-011
    Material Weakness Repeat
  • 973165 2022-012
    Material Weakness Repeat
  • 973166 2022-013
    Significant Deficiency Repeat
  • 973167 2022-014
    Significant Deficiency Repeat
  • 973168 2022-015
    Material Weakness Repeat
  • 973169 2022-016
    Material Weakness Repeat
  • 973170 2022-017
    Significant Deficiency Repeat
  • 973171 2022-018
    Material Weakness Repeat
  • 973172 2022-019
    Material Weakness Repeat
  • 973173 2022-020
    Significant Deficiency Repeat
  • 973174 2022-021
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $686,857
14.U03 Component Unit- Blended $285,926
14.871 Section 8 Housing Choice Vouchers $72,983
14.U02 Tenant Based Rental Assistance $30,150
14.879 Mainstream Vouchers $7,872
14.U01 Esg- Covid $3,976
14.850 Public Housing Cares Act Fund $414
14.872 Public Housing Capital Fund $0