FAC Explorer

Finding 396729 (2022-018)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2022
Accepted
2024-05-15
Audit: 306360
Organization: Housing Authority of the City of Fayetteville (IL)
Auditor: Barrale Renshaw CPAS and Advisors LLC

AI Summary

  • Core Issue: The Fayetteville Housing Authority could not find receipts for credit card purchases, impacting audit verification.
  • Impacted Requirements: Missing documentation prevents accurate financial statement assessments and compliance with federal audit standards.
  • Recommended Follow-Up: Management should improve record-keeping practices to ensure all transaction receipts are securely maintained.

Finding Text

2022-018 Missing Documentation - Receipts for Credit Card Purchases Federal Awards: 14-850 Public and Indian Housing Low Rent Program Criteria: Requested information should be readily available for audit examination. Condition: The Fayetteville Housing Authority was unable to locate some receipts to credit card purchases for audit examination. Questioned Costs: Undetermined due to missing documentation. Effect: We are unable to determine the accuracy of the financial statement amounts due to lack of supporting documentation. Cause: Prior management of the Fayetteville Housing Authority did not secure all the required receipts for supporting documentation. Recommendation: We recommend the Fayetteville Housing Authority's management place a greater emphasis in safe keeping its records to ensure all receipts for every transaction is accounted for.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: Due to a change in personnel, the current administration encountered difficulties in locating and furnishing credit card receipts. The Executive Director and Director of Finance have conscientiously implemented strategies since assuming their roles to create a structured electronic record-keeping system for all receipts. They have also established a meticulous protocol for the preservation of original documents, streamlining the review process for greater convenience and efficiency.

Categories

Procurement, Suspension & Debarment HUD Housing Programs

Other Findings in this Audit

  • 396719 2022-008
    Material Weakness Repeat
  • 396720 2022-009
    Material Weakness Repeat
  • 396721 2022-010
    Material Weakness Repeat
  • 396722 2022-011
    Material Weakness Repeat
  • 396723 2022-012
    Material Weakness Repeat
  • 396724 2022-013
    Significant Deficiency Repeat
  • 396725 2022-014
    Significant Deficiency Repeat
  • 396726 2022-015
    Material Weakness Repeat
  • 396727 2022-016
    Material Weakness Repeat
  • 396728 2022-017
    Significant Deficiency Repeat
  • 396730 2022-019
    Material Weakness Repeat
  • 396731 2022-020
    Significant Deficiency Repeat
  • 396732 2022-021
    Significant Deficiency Repeat
  • 973161 2022-008
    Material Weakness Repeat
  • 973162 2022-009
    Material Weakness Repeat
  • 973163 2022-010
    Material Weakness Repeat
  • 973164 2022-011
    Material Weakness Repeat
  • 973165 2022-012
    Material Weakness Repeat
  • 973166 2022-013
    Significant Deficiency Repeat
  • 973167 2022-014
    Significant Deficiency Repeat
  • 973168 2022-015
    Material Weakness Repeat
  • 973169 2022-016
    Material Weakness Repeat
  • 973170 2022-017
    Significant Deficiency Repeat
  • 973171 2022-018
    Material Weakness Repeat
  • 973172 2022-019
    Material Weakness Repeat
  • 973173 2022-020
    Significant Deficiency Repeat
  • 973174 2022-021
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $686,857
14.U03 Component Unit- Blended $285,926
14.871 Section 8 Housing Choice Vouchers $72,983
14.U02 Tenant Based Rental Assistance $30,150
14.879 Mainstream Vouchers $7,872
14.U01 Esg- Covid $3,976
14.850 Public Housing Cares Act Fund $414
14.872 Public Housing Capital Fund $0