Finding 396727 (2022-016)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2024-05-15

AI Summary

  • Core Issue: The Fayetteville Housing Authority failed to provide necessary documentation for its expenditures.
  • Impacted Requirements: Accurate record keeping and reporting for federal awards are not being met.
  • Recommended Follow-Up: Establish a system to ensure proper maintenance of source documents and financial records.

Finding Text

2022-016 Missing Documentation - Invoices for Accounts Payable Purchases Federal Awards: 14-850 Public and Indian Housing Low Rent Program Criteria: Accurate record keeping and reporting are crucial to the successful management of Housing Authority funded activities. The Housing Authority is charged with maintaining source documents and files that support the financial transactions recorded in the books, providing an adequate audit trail. Condition: The Fayetteville Housing Authority was unable to produce requested documents and receipts supporting Fayetteville Housing Authority expenditures. Questioned Costs: Cannot be determined, due to incomplete information. Effect: The Fayetteville Housing Authority's expenditures were not supported. Cause: Lack of oversight by prior Fayetteville Housing Authority Management. Recommendation: We recommend the Fayetteville Housing Authority implement a system to maintain source documents and files that support the financial transactions.

Corrective Action Plan

Views of Responsible Officials and Planned Corrective Actions: Owing to a transition in staff, the current administration faced challenges in locating and providing requested documents that substantiate all expenditures. The Executive Director and Director of Finance have diligently undertaken measures since the commencement of their roles to establish a systematic electronic filing system for all documentation, alongside a meticulous arrangement for the preservation of original documents, facilitating convenient and efficient review processes.

Categories

Procurement, Suspension & Debarment Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 396719 2022-008
    Material Weakness Repeat
  • 396720 2022-009
    Material Weakness Repeat
  • 396721 2022-010
    Material Weakness Repeat
  • 396722 2022-011
    Material Weakness Repeat
  • 396723 2022-012
    Material Weakness Repeat
  • 396724 2022-013
    Significant Deficiency Repeat
  • 396725 2022-014
    Significant Deficiency Repeat
  • 396726 2022-015
    Material Weakness Repeat
  • 396728 2022-017
    Significant Deficiency Repeat
  • 396729 2022-018
    Material Weakness Repeat
  • 396730 2022-019
    Material Weakness Repeat
  • 396731 2022-020
    Significant Deficiency Repeat
  • 396732 2022-021
    Significant Deficiency Repeat
  • 973161 2022-008
    Material Weakness Repeat
  • 973162 2022-009
    Material Weakness Repeat
  • 973163 2022-010
    Material Weakness Repeat
  • 973164 2022-011
    Material Weakness Repeat
  • 973165 2022-012
    Material Weakness Repeat
  • 973166 2022-013
    Significant Deficiency Repeat
  • 973167 2022-014
    Significant Deficiency Repeat
  • 973168 2022-015
    Material Weakness Repeat
  • 973169 2022-016
    Material Weakness Repeat
  • 973170 2022-017
    Significant Deficiency Repeat
  • 973171 2022-018
    Material Weakness Repeat
  • 973172 2022-019
    Material Weakness Repeat
  • 973173 2022-020
    Significant Deficiency Repeat
  • 973174 2022-021
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.850 Public and Indian Housing $686,857
14.U03 Component Unit- Blended $285,926
14.871 Section 8 Housing Choice Vouchers $72,983
14.U02 Tenant Based Rental Assistance $30,150
14.879 Mainstream Vouchers $7,872
14.U01 Esg- Covid $3,976
14.850 Public Housing Cares Act Fund $414
14.872 Public Housing Capital Fund $0