Finding 1076241 (2023-002)

2023-002 – Eligibility – Moving to Work Demonstration Program - 14.881 Significant Deficiency and Reportable Noncompliance Statement of Condition and Criteria Annual recertifications were not completed in a timely manner. PHA’s are required to determine income eligibility, calculate participant rent and housing assistance payments on an annual basis. Cause Staff turnover along with ineffective tracking and finalization of eligibility determinations. Effect or Potential Effect Overpayment of Housing Assistance Payments due to late processing of annual recertifications. Question Costs Known questioned costs totaled $2,390. Context A sample of 45 files were selected to audit program eligibility from a population of 2,796. The test found 26 files noted late annual recertifications. Of which, seven files required additional housing assistance to be disbursed due to sufficient participant notice requirements. Our sample was not a statistically valid sample. Recommendation We recommend the Authority reassess staff workload and review document workflow to ensure tasks are carried out through completion. Management’s Response Management agrees with the finding and corrective action is in progress as detailed in the Corrective Action Plan.