Finding Text
2023-001 – Eligibility - Moving to Work Demonstration Program - 14.881
Material Weakness and Material Noncompliance
Statement of Condition and Criteria
Participant files were missing, incomplete or insufficient to substantiate eligibility determinations. PHA’s are required to maintain and retain documentation in accordance with federal
document retention policies to substantiate the ongoing eligibility of participants.
Cause
Lack of effective oversight of certification procedures conducted at site offices, including outside contracted management agencies. In addition, conversion to electronic workpaper retention,
as well as system conversions resulting in loss of data.
Effect or Potential Effect
Potential overpayment of housing assistance.
Question Costs
Not determined.
Context
A sample of 45 files were selected to audit program eligibility from a population of 2,766. The test found 16 files did not pass audit inspection due to missing significant supporting
documentation to support the calculation of housing assistance. Our sample was not a statistically valid sample.
Recommendation
We recommend the Authority centralize eligibility determinations to assist with enforcement and quality control review of program procedures. This would include removing responsibilities from
both external and internally managed sites to better align staff and program responsibilities.
Management’s Response
Management agrees with the finding and corrective action is in progress as detailed in the Corrective Action Plan.