October 31, 2024
Corrective Action Plan
To whom it may concern:
This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2023-2024 award year.
Audit Finding 2024-001: For students who did not return from an approved leave of absence or tho...
October 31, 2024
Corrective Action Plan
To whom it may concern:
This letter includes the corrective action plan in response to the audit finding from the Single Audit for the 2023-2024 award year.
Audit Finding 2024-001: For students who did not return from an approved leave of absence or those that took a leave of absence that did not meet the requirements of an approved leave of absence, predominantly being leaves of absences in excess of 180 days in any 12-month period, Art Center did not consistently report to the NSLDS the effective date of the withdrawal as the date the student began the leave of absence.
Management Response: ArtCenter management acknowledges that some incorrect Enrollment Reporting data were transmitted through the National Student Clearinghouse (“NSC”) to the National Student Loan Data System (“NSLDS”). However, this error was not due to any insufficiencies in ArtCenter’s policies, but rather, was due to a technical misunderstanding regarding which data fields are extracted from Colleague for NSC reporting.
More specifically, if a student takes a second Leave of Absence (“LOA”), it had been ArtCenter’s practice to record the student’s actual last date of attendance in the “Last Date of Attendance” field on the Student Hiatus Summary screen in Colleague, but the file that NSC requires schools to use to extract reporting data does not pull data from this field, and as a result, the resulting reported information was inaccurate.
Corrective Action Plan: To remediate this finding and avoid future inaccuracies in Enrollment Reporting, we have adjusted our procedures to ensure the appropriate withdrawal date is submitted to NSC for transmission to NSLDS, in alignment with NSLDS Enrollment Reporting definitions and expectations.
Please let us know if you have any additional questions.
Sincerely,
Kaitlin Wallace
Executive Director, Financial Aid
Art Center College of Design
1700 Lida St.
Pasadena, CA 91103
626.396.2214