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Corrective Action Plans

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The Open Door Network
CA
Matching / Level of Effort / Earmarking Subrecipient Monitoring
Management's Response/Planned Corrective Action: Beginning immediately, the Organization's Program Directors will review their Continuum of Care Programs matching requirements to familiarize themselves with the amount of required match, and work with the Organization’s Controller to identify program...
Management's Response/Planned Corrective Action: Beginning immediately, the Organization's Program Directors will review their Continuum of Care Programs matching requirements to familiarize themselves with the amount of required match, and work with the Organization’s Controller to identify program needs for which matching funds can be used. The Organization's Controller will ensure that these expenditures are tracked in the Accounting software. Led by the Compliance Manager and Controller, a review process will be implemented with the grants, accounting, and compliance team before any grant is submitted to ensure the Organization can obtain the match. This will be completed by February 2025.
View Audit 331259
The Open Door Network
CA
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Management's Response/Planned Corrective Action: The Organization’s Director overseeing these programs will engage with the Compliance Manager to review and establish policies to ensure documentation is retained. Additionally, staff will be trained on policies. This will be completed by February 202...
Management's Response/Planned Corrective Action: The Organization’s Director overseeing these programs will engage with the Compliance Manager to review and establish policies to ensure documentation is retained. Additionally, staff will be trained on policies. This will be completed by February 2025.
View Audit 331259
Finding 513396 (2024-007)
Material Weakness 2024
Calhoun Community Unit School District 40
IL
Internal Control / Segregation of Duties
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS Material Weakness U.S. DEPARTMENT OF AGRICULTURE- 2023 and 2024 Child Nutrition Cluster- AL Number 10.553, 10.555 Finding No.: 2024-007 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadeq...
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS Material Weakness U.S. DEPARTMENT OF AGRICULTURE- 2023 and 2024 Child Nutrition Cluster- AL Number 10.553, 10.555 Finding No.: 2024-007 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Recommendation: The District needs to segregate duties where possible and create checks and balances. The Board should be aware of this issue and closely review and approve all financial related information. Action Taken: The District concurs with the recommendation. The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions. Anticipated Date of Completion: Ongoing
View Audit 331255
Finding 513395 (2024-006)
Material Weakness 2024
Calhoun Community Unit School District 40
IL
Internal Control / Segregation of Duties
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS Material Weakness U.S. DEPARTMENT OF EDUCATION- 2023 and 2024 Elementary and Secondary School Emergency Relief Fund- AL Number 84.425 Finding No.: 2024-006 Condition: The District's accounting function is controlled by a limited number of individuals res...
FINDINGS- MAJOR FEDERAL AWARD PROGRAMS Material Weakness U.S. DEPARTMENT OF EDUCATION- 2023 and 2024 Elementary and Secondary School Emergency Relief Fund- AL Number 84.425 Finding No.: 2024-006 Condition: The District's accounting function is controlled by a limited number of individuals resulting in the inadequate segregation of duties. Recommendation: The District needs to segregate duties where possible and create checks and balances. The Board should be aware of this issue and closely review and approve all financial related information. Action Taken: The District concurs with the recommendation. The District is reviewing its financial policies and procedures to better segregate duties where possible. The Superintendent will make the Board aware of their responsibility in regards to reviewing and approving financial items and asking questions. Anticipated Date of Completion: Ongoing
View Audit 331255
Finding 513383 (2024-003)
Significant Deficiency 2024
Platte Health Center
SD
Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Federal Agency Name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Federal Financial Assistance Listing #10.766 Finding Summary: The Health Center does not have a formally documented review and approval process in place to ensure compliance with the debt service co...
Federal Agency Name: Department of Agriculture Program Name: Communities Facilities Loans and Grants Federal Financial Assistance Listing #10.766 Finding Summary: The Health Center does not have a formally documented review and approval process in place to ensure compliance with the debt service coverage ratio and working capital calculations. Responsible Individuals: Vicki Jensen, Chief Financial Officer Corrective Action Plan: Platte Health Center will perform debt service ratio and working capital calculations as part of their year-end close process. The calculations will be reported to the Board of Directors and be recorded in the meeting minutes. Anticipated Completion Date: June 30, 2025
View Audit 331222
City of Charlotte
MI
Subrecipient Monitoring Allowable Costs / Cost Principles § 200.302 § 200.318
CORRECTIVE ACTION PLAN 2024-002 – Written Policies Required by Uniform Grant Guidance Corrective Action: Institute a formal grant policy in accordance with Uniform Grant Guidance. Responsible Party: Finance Director Date to Complete By: 1-31-25
CORRECTIVE ACTION PLAN 2024-002 – Written Policies Required by Uniform Grant Guidance Corrective Action: Institute a formal grant policy in accordance with Uniform Grant Guidance. Responsible Party: Finance Director Date to Complete By: 1-31-25
View Audit 331213
Finding 513353 (2024-001)
Significant Deficiency 2024
City of Woodruff
SC
HUD Housing Programs
The duties will be segregated as much as possible, and the City Council will remain involved in reviewing the financial statements of the City.
The duties will be segregated as much as possible, and the City Council will remain involved in reviewing the financial statements of the City.
View Audit 331206
Dallas Christian College
TX
Questioned Costs Eligibility Matching / Level of Effort / Earmarking
Need Analysis and Estimated Financial Assistance Planned Corrective Action: The new student information system adopted this fall will help avoid this issue. In addition, students with high SAIs will be monitored more closely to ensure scholarships and need based aid are being applied appropriately....
Need Analysis and Estimated Financial Assistance Planned Corrective Action: The new student information system adopted this fall will help avoid this issue. In addition, students with high SAIs will be monitored more closely to ensure scholarships and need based aid are being applied appropriately. Person Responsible for Corrective Action Plan: Jean-Claude St Juste, Financial Aid Director Anticipated Date of Completion: December 31, 2024
View Audit 331201 Questioned Costs: $1
Dallas Christian College
TX
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: We migrated to a new student information system in September 2024 which does have both SSO and MFA capabilities. In addition, we only have one remaining VPN system to which we will add MFA. Person Responsible for Corrective Action...
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: We migrated to a new student information system in September 2024 which does have both SSO and MFA capabilities. In addition, we only have one remaining VPN system to which we will add MFA. Person Responsible for Corrective Action Plan: Stephen Cobb, Director of Technology. Anticipated Date of Completion: December 31, 2024
View Audit 331201
Finding 513244 (2024-001)
Significant Deficiency 2024
Mississippi College
MS
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
2024 –001 Special Tests and Provisions – Return to Title IV Program: Student Financial Assistance Cluster Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268, 84.379 Name of Contact Person: Tawesia Colyer, Director of Financial Aid Corrective Action: Due to turnover in the Financial Aid Depart...
2024 –001 Special Tests and Provisions – Return to Title IV Program: Student Financial Assistance Cluster Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268, 84.379 Name of Contact Person: Tawesia Colyer, Director of Financial Aid Corrective Action: Due to turnover in the Financial Aid Department, the number of break days related to whole week breaks was entered into the academic calendar as 7 days instead of the correct 9 days. The process surrounding the entering of days into the academic calendar for breaks and the process for the calculation of any return of Title IV funds has been corrected for this matter. A new process went into effect as of August 1, 2024, and includes updating Policy and Procedures on R2T4 as well as more in-depth training for the Financial Aid staff. A back-up financial aid counselor to assist in R2T4 has been added and is involved in all training. All R2T4 withdrawals requiring a calculation are being added to a spreadsheet for review with the Director of Financial Aid which will be completed each semester. Additionally, the Office of Business Affairs has begun implementing internal control procedures to serve as a detective control. Of note, the calculations used in the 2023-2024 academic year resulted in no questioned costs and an over-return of funds to the U.S. Department of Education. Anticipated Completion Date: December 31, 2024
View Audit 331197
Finding 513229 (2024-006)
Significant Deficiency 2024
Southwestern Oregon Community College
OR
Student Financial Aid
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the College maintain an inventory of where information is stored for the entire period under audit. Explanation of disagreement with audit finding: There is no disagreement with the...
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the College maintain an inventory of where information is stored for the entire period under audit. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: An information inventory was conducted mid-year. After this initial inventory, information will be updated as changes occur and reviewed annually for accuracy. Name(s) of the contact person(s) responsible for corrective action: John Taylor Planned completion date for corrective action plan: March 31, 2025
View Audit 331167
Finding 513227 (2024-005)
Material Weakness 2024
Southwestern Oregon Community College
OR
Matching / Level of Effort / Earmarking Student Financial Aid Reporting § 200.303
Student Financial Assistance Cluster – Assistance Listing No. 84.063,84.268 Recommendation: We recommend the college evaluate its policies and procedures around reporting to COD to ensure that information is reported accurately and timely and to retain evidence of the key control having occurred. Ex...
Student Financial Assistance Cluster – Assistance Listing No. 84.063,84.268 Recommendation: We recommend the college evaluate its policies and procedures around reporting to COD to ensure that information is reported accurately and timely and to retain evidence of the key control having occurred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Additional staff member will review COD reports before they are submitted via EdConnect. Name(s) of the contact person(s) responsible for corrective action: Avena Singh Planned completion date for corrective action plan: November 2024
View Audit 331167
Finding 513223 (2024-004)
Material Weakness 2024
Southwestern Oregon Community College
OR
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the College implement a formal documented review process for the R2T4 process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Actio...
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the College implement a formal documented review process for the R2T4 process. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Staff in Business Office to now double-check and sign off on R2T4s after Financial Aid processes. Name(s) of the contact person(s) responsible for corrective action: Avena Singh Planned completion date for corrective action plan: November 2024.
View Audit 331167
Finding 513219 (2024-003)
Material Weakness 2024
Southwestern Oregon Community College
OR
Student Financial Aid Matching / Level of Effort / Earmarking Reporting § 200.303
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the college implement changes in process and procedures for NSLDS enrollment reporting and implement an internal control that ensures reporting is both timely and accurate. Explanat...
Student Financial Assistance Cluster – Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend the college implement changes in process and procedures for NSLDS enrollment reporting and implement an internal control that ensures reporting is both timely and accurate. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Continue to review policies and procedures for accurate reporting. Investigate and identify discrepancies being exported by the Student Information System (Jenzabar). Have additional staff member review file and sign off before the data is submitted. Name(s) of the contact person(s) responsible for corrective action: Avena Singh Planned completion date for corrective action plan: March 2025
View Audit 331167
Finding 513215 (2024-002)
Significant Deficiency 2024
Southwestern Oregon Community College
OR
Matching / Level of Effort / Earmarking Student Financial Aid Eligibility § 200.303
Student Financial Assistance Cluster– Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend that the college review the process packaging awards and adjusting awards after they are packaged to ensure that the student’s subsidized loan award is calculated correctly, and stud...
Student Financial Assistance Cluster– Assistance Listing No. 84.007,84.033,84.063,84.268 Recommendation: We recommend that the college review the process packaging awards and adjusting awards after they are packaged to ensure that the student’s subsidized loan award is calculated correctly, and student is not under awarded. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Student’s record has been updated to reflect proper Direct Subsidized Stafford Loan. School will create validation reports run regularly to find any records that may need further review. Name(s) of the contact person(s) responsible for corrective action: Avena Singh Planned completion date for corrective action plan: Incorrect student record fixed November 2024. Validation report shall be completed before February 2025.
View Audit 331167
Finding 513212 (2024-001)
Significant Deficiency 2024
Southwestern Oregon Community College
OR
Subrecipient Monitoring § 200.303 § 200.332
CCDF Cluster – Assistance Listing No. 95.575, 95.596 Recommendation: We recommend the college implement policies and procedures along with an observable control to ensure that subrecipient monitoring requirements are being met. Explanation of disagreement with audit finding: There is no disagreemen...
CCDF Cluster – Assistance Listing No. 95.575, 95.596 Recommendation: We recommend the college implement policies and procedures along with an observable control to ensure that subrecipient monitoring requirements are being met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: College staff are drafting policy and procedures for subrecipient monitoring including a survey tool and risk assessment tool. Name(s) of the contact person(s) responsible for corrective action: Leigh FitzHenry Planned completion date for corrective action plan: March 31, 2025
View Audit 331167
Finding 513211 (2024-002)
Significant Deficiency 2024
Kenai Peninsula Borough, Alaska
AK
Procurement, Suspension & Debarment
Finding 2024-002 Procurement and Suspension and Debarment – Significant Deficiency In Internal Control Over Compliance Corrective Action The Kenai Peninsula Borough has updated current policies to require that SAM lookups be documented, and contract language has been updated to include SAM requireme...
Finding 2024-002 Procurement and Suspension and Debarment – Significant Deficiency In Internal Control Over Compliance Corrective Action The Kenai Peninsula Borough has updated current policies to require that SAM lookups be documented, and contract language has been updated to include SAM requirements when completing contracts. Expected Completion Date: Fiscal Year 2025
View Audit 331163
Finding 513210 (2024-001)
Material Weakness 2024
Housing Authority of the City of Alamosa, Colorado
CO
HUD Housing Programs Material Weakness Reporting
2024-001 Application of Wait List Recommendation: Recommendation: It is recommended the Authority review all of the policies in place relating to the certification of tenants and the admittance of new tenants. It is also recommended that employees are trained on these policies and that periodic r...
2024-001 Application of Wait List Recommendation: Recommendation: It is recommended the Authority review all of the policies in place relating to the certification of tenants and the admittance of new tenants. It is also recommended that employees are trained on these policies and that periodic reviews are performed on tenant files to ensure compliance with policies. . Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action in response to finding: The Organization will review the admission process to determine if additional controls can be implemented in the process and will document the policy in place. Name of the contact person responsible for corrective action: Brian Lujan, Executive Director Planned completion date for corrective action plan: January 2025
View Audit 331160
Nmf Housing Vii, INC (1507 West 39 1/2 St)
VA
Questioned Costs
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $39,567.
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $39,567.
View Audit 331157 Questioned Costs: $1
Nmf Housing Vi, INC (6607 & 7102 Guadalupe St)
TX
MANAGEMENT HAS IMPLEMENTED A PREVENTATIVE MAINTENANCE PLAN AND THE NECESSARY REPAIRS HAVE BEEN CORRECTED IN ACCORDANCE WITH THE REAC REPORT.
MANAGEMENT HAS IMPLEMENTED A PREVENTATIVE MAINTENANCE PLAN AND THE NECESSARY REPAIRS HAVE BEEN CORRECTED IN ACCORDANCE WITH THE REAC REPORT.
View Audit 331155
Nmf Housing Vi, INC (6607 & 7102 Guadalupe St)
TX
Questioned Costs
MANAGEMENT AGREES WITH THE FINDING. THE MANAGEMENT AGENT ISSUED A REFUND AND IS IN THE PROCESS OF GETTING HUD APPROVAL FOR UPDATED MANAGEMENT FEE CERTIFICATION TO ENSURE THERE ARE NO FUTURE OVERPAYMENTS.
MANAGEMENT AGREES WITH THE FINDING. THE MANAGEMENT AGENT ISSUED A REFUND AND IS IN THE PROCESS OF GETTING HUD APPROVAL FOR UPDATED MANAGEMENT FEE CERTIFICATION TO ENSURE THERE ARE NO FUTURE OVERPAYMENTS.
View Audit 331155 Questioned Costs: $1
Nmf Housing V, INC (3810 Manchaca Rd)
TX
MANAGEMENT AGREES WITH THE FINDING. THE REPLACEMENT RESERVE DEFICIENCY WILL BE FUNDED IN THE AMOUNT OF $132. MANAGEMENT WILL ENSURE THAT THE REPLACEMENT RESERVE DEPOSITS ARE MADE ON A TIMELY BASIS IN THE FUTURE.
MANAGEMENT AGREES WITH THE FINDING. THE REPLACEMENT RESERVE DEFICIENCY WILL BE FUNDED IN THE AMOUNT OF $132. MANAGEMENT WILL ENSURE THAT THE REPLACEMENT RESERVE DEPOSITS ARE MADE ON A TIMELY BASIS IN THE FUTURE.
View Audit 331154
Nmf Housing Iii, Inc. (1703 Kinney Ave.)
TX
Questioned Costs
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $9,524.
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $9,524.
View Audit 331151 Questioned Costs: $1
Nmf Housing I, Inc. (3005 East 12th St.)
TX
Questioned Costs
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $349.
MANAGEMENT AGREES WITH THE FINDING. THE FUNDS WILL BE REIMBURSED IN THE AMOUNT OF $349.
View Audit 331149 Questioned Costs: $1
Nmf Housing I, Inc. (3005 East 12th St.)
TX
Questioned Costs
MANAGEMENT AGREES WITH THE FINDING. THE MANAGEMENT AGENT ISSUED A REFUND AND IS IN THE PROCESS OF GETTING HUD APPROVAL FOR AN UPDATED MANAGEMENT FEE CERTIFICATION TO ENSURE THERE ARE NO FUTURE OVERPAYMENTS.
MANAGEMENT AGREES WITH THE FINDING. THE MANAGEMENT AGENT ISSUED A REFUND AND IS IN THE PROCESS OF GETTING HUD APPROVAL FOR AN UPDATED MANAGEMENT FEE CERTIFICATION TO ENSURE THERE ARE NO FUTURE OVERPAYMENTS.
View Audit 331149 Questioned Costs: $1
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