Audit 344190

FY End
2024-06-30
Total Expended
$5.78M
Findings
10
Programs
5
Organization: Corban University (OR)
Year: 2024 Accepted: 2025-02-27
Auditor: Capincrouse LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
524808 2024-001 Significant Deficiency Yes N
524809 2024-001 Significant Deficiency Yes N
524810 2024-002 - - L
524811 2024-003 - Yes L
524812 2024-003 - Yes L
1101250 2024-001 Significant Deficiency Yes N
1101251 2024-001 Significant Deficiency Yes N
1101252 2024-002 - - L
1101253 2024-003 - Yes L
1101254 2024-003 - Yes L

Programs

Contacts

Name Title Type
D4WFRK6LUJ33 Jordan Wade Auditee
5035818600 Christopher Gordon, CPA Auditor
No contacts on file

Notes to SEFA

Title: RELATIONSHIP TO FINANCIAL STATEMENTS Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Corban University (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. See the Notes to the SEFA for chart/table
Title: SUBRECIPIENTS, NON-CASH ASSISTANCE, FEDERAL INSURANCE, LOANS, AND LOAN GUARANTEES Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Corban University (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The University did not provide any federal funds to subrecipients nor did they receive any federal non-cash assistance, insurance, loans, or loan guarantees.
Title: INSTITUTION ELIGIBILITY LIMITATIONS IN ACCORDANCE WITH 34 CFR 600.7(a)1 Accounting Policies: The accompanying schedule of expenditures of federal awards (the schedule) includes the federal grant activity of Corban University (University) under programs of the federal government for the year ended June 30, 2024. The information in the schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Expenditures in the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. If the University is required to match certain federal assistance, as defined by the grant agreements, no such matching has been included as expenditures in the schedule. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. To maintain institutional eligibility to participate in the Department of Education’s Title IV financial aid programs, the institution is required to comply with 34 CFR 600.7(a)1 which limits the number of correspondence courses, the number of students enrolled in correspondence courses, the number of incarcerated students enrolled and the number of students enrolled without a high school diploma or recognized equivalent. As part of the audit procedures, compliance with these limitations was tested. No non-compliance with the requirements was noted.

Finding Details

Inaccurate Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not always calculate unearned Title IV funds correctly. Criteria: 34 CFR 668.22 Questioned Costs: $3,572 Context: Out of 8 students tested, 2 students who withdrew during the audit period tested had incorrect R2T4 calculations. 1 traditional student had an incorrect Post-Withdrawal Disbursement (PWD) due to an incorrect last date of attendance (LDA) being used in the calculation resulting in the student being over-awarded $9 of Pell. 1 modular student did not have both modules included in the payment period in the R2T4 calculations resulting in $3,563 of Federal Direct Loans (FDL) that should have been returned but were not. These were not corrected during the audit. Cause: This was an oversight by the University due to the complexity of modular withdrawal rules. Additionally, there was transition in key roles in the financial aid office during the 2023-2024 award year. Effect: Incorrect amounts of federal funding were returned. Identification as repeat finding, if applicable: See 2023-001 Recommendation: We recommend that an individual in financial aid with the appropriate level of experience periodically review modular students’ R2T4 calculations and returns to help ensure that internal controls over such process can operate effectively and achieve compliance. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not always calculate unearned Title IV funds correctly. Criteria: 34 CFR 668.22 Questioned Costs: $3,572 Context: Out of 8 students tested, 2 students who withdrew during the audit period tested had incorrect R2T4 calculations. 1 traditional student had an incorrect Post-Withdrawal Disbursement (PWD) due to an incorrect last date of attendance (LDA) being used in the calculation resulting in the student being over-awarded $9 of Pell. 1 modular student did not have both modules included in the payment period in the R2T4 calculations resulting in $3,563 of Federal Direct Loans (FDL) that should have been returned but were not. These were not corrected during the audit. Cause: This was an oversight by the University due to the complexity of modular withdrawal rules. Additionally, there was transition in key roles in the financial aid office during the 2023-2024 award year. Effect: Incorrect amounts of federal funding were returned. Identification as repeat finding, if applicable: See 2023-001 Recommendation: We recommend that an individual in financial aid with the appropriate level of experience periodically review modular students’ R2T4 calculations and returns to help ensure that internal controls over such process can operate effectively and achieve compliance. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Common Origination and Disbursement (COD) Reporting DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2023-2024 Award Year Condition: The dates Federal Direct Loans (FDL) were posted to student accounts did not always agree to disbursement records reported to COD. Criteria: 34 CFR 668.164(a) Questioned Costs: $0 Context: Out of 60 tested, 18 students had disbursement dates for FDL that did not agree between COD and student accounts. Disbursement dates on student accounts ranged from 6 to 57 days later than disbursement dates reported to COD. More than half of the discrepancies noted occurred during the month of September where disbursement dates on student accounts were 12 days later than disbursement dates reported to COD. These were not corrected during the audit. Cause: There was transition in key roles in the financial aid office during the 2023-2024 award year. During the transition, new financial aid personnel was communicated inaccurate information from the previous team that mismatched dates in COD were not important. Effect: Inaccurate disbursement dates were reported to COD. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the financial aid office perform monthly reconciliations between student accounts and COD to identify mismatched disbursement dates and correct them. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
FISAP Reporting DEPARTMENT OF EDUCATION ALN #: 84.007, 84.033 Federal Award Identification #: FISAP for Award Year 2022-2023 Condition: The University did not accurately report student income records on the FISAP report. Criteria: 34 CFR 668.24(e) Questioned Costs: $0 Context: The University did not properly report Information on Eligible Aid Applicants Enrolled in 2022-2023 on the FISAP for Award Year 2022-2023. Cause: Lack of record retention and transition in key roles in the financial aid office during 2022-2023 and 2023-2024 award years. Effect: Inaccurate reporting on the FISAP for Award Year 2022-2023. Identification as repeat finding, if applicable: See 2023-003 Recommendation: We recommend the University work to ensure that documentation supporting reported FISAP totals is retained. Additionally, we recommend that prior to submission, the FISAP be reviewed by a knowledgeable individual independent of the individual who prepares the FISAP. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
FISAP Reporting DEPARTMENT OF EDUCATION ALN #: 84.007, 84.033 Federal Award Identification #: FISAP for Award Year 2022-2023 Condition: The University did not accurately report student income records on the FISAP report. Criteria: 34 CFR 668.24(e) Questioned Costs: $0 Context: The University did not properly report Information on Eligible Aid Applicants Enrolled in 2022-2023 on the FISAP for Award Year 2022-2023. Cause: Lack of record retention and transition in key roles in the financial aid office during 2022-2023 and 2023-2024 award years. Effect: Inaccurate reporting on the FISAP for Award Year 2022-2023. Identification as repeat finding, if applicable: See 2023-003 Recommendation: We recommend the University work to ensure that documentation supporting reported FISAP totals is retained. Additionally, we recommend that prior to submission, the FISAP be reviewed by a knowledgeable individual independent of the individual who prepares the FISAP. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not always calculate unearned Title IV funds correctly. Criteria: 34 CFR 668.22 Questioned Costs: $3,572 Context: Out of 8 students tested, 2 students who withdrew during the audit period tested had incorrect R2T4 calculations. 1 traditional student had an incorrect Post-Withdrawal Disbursement (PWD) due to an incorrect last date of attendance (LDA) being used in the calculation resulting in the student being over-awarded $9 of Pell. 1 modular student did not have both modules included in the payment period in the R2T4 calculations resulting in $3,563 of Federal Direct Loans (FDL) that should have been returned but were not. These were not corrected during the audit. Cause: This was an oversight by the University due to the complexity of modular withdrawal rules. Additionally, there was transition in key roles in the financial aid office during the 2023-2024 award year. Effect: Incorrect amounts of federal funding were returned. Identification as repeat finding, if applicable: See 2023-001 Recommendation: We recommend that an individual in financial aid with the appropriate level of experience periodically review modular students’ R2T4 calculations and returns to help ensure that internal controls over such process can operate effectively and achieve compliance. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Inaccurate Return of Title IV Funds (R2T4) Significant Deficiency DEPARTMENT OF EDUCATION ALN #: 84.268, 84.063 Federal Award Identification #: 2023-2024 Award Year Condition: The University did not always calculate unearned Title IV funds correctly. Criteria: 34 CFR 668.22 Questioned Costs: $3,572 Context: Out of 8 students tested, 2 students who withdrew during the audit period tested had incorrect R2T4 calculations. 1 traditional student had an incorrect Post-Withdrawal Disbursement (PWD) due to an incorrect last date of attendance (LDA) being used in the calculation resulting in the student being over-awarded $9 of Pell. 1 modular student did not have both modules included in the payment period in the R2T4 calculations resulting in $3,563 of Federal Direct Loans (FDL) that should have been returned but were not. These were not corrected during the audit. Cause: This was an oversight by the University due to the complexity of modular withdrawal rules. Additionally, there was transition in key roles in the financial aid office during the 2023-2024 award year. Effect: Incorrect amounts of federal funding were returned. Identification as repeat finding, if applicable: See 2023-001 Recommendation: We recommend that an individual in financial aid with the appropriate level of experience periodically review modular students’ R2T4 calculations and returns to help ensure that internal controls over such process can operate effectively and achieve compliance. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
Common Origination and Disbursement (COD) Reporting DEPARTMENT OF EDUCATION ALN #: 84.268 Federal Award Identification #: 2023-2024 Award Year Condition: The dates Federal Direct Loans (FDL) were posted to student accounts did not always agree to disbursement records reported to COD. Criteria: 34 CFR 668.164(a) Questioned Costs: $0 Context: Out of 60 tested, 18 students had disbursement dates for FDL that did not agree between COD and student accounts. Disbursement dates on student accounts ranged from 6 to 57 days later than disbursement dates reported to COD. More than half of the discrepancies noted occurred during the month of September where disbursement dates on student accounts were 12 days later than disbursement dates reported to COD. These were not corrected during the audit. Cause: There was transition in key roles in the financial aid office during the 2023-2024 award year. During the transition, new financial aid personnel was communicated inaccurate information from the previous team that mismatched dates in COD were not important. Effect: Inaccurate disbursement dates were reported to COD. Identification as repeat finding, if applicable: Not applicable. Recommendation: We recommend the financial aid office perform monthly reconciliations between student accounts and COD to identify mismatched disbursement dates and correct them. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
FISAP Reporting DEPARTMENT OF EDUCATION ALN #: 84.007, 84.033 Federal Award Identification #: FISAP for Award Year 2022-2023 Condition: The University did not accurately report student income records on the FISAP report. Criteria: 34 CFR 668.24(e) Questioned Costs: $0 Context: The University did not properly report Information on Eligible Aid Applicants Enrolled in 2022-2023 on the FISAP for Award Year 2022-2023. Cause: Lack of record retention and transition in key roles in the financial aid office during 2022-2023 and 2023-2024 award years. Effect: Inaccurate reporting on the FISAP for Award Year 2022-2023. Identification as repeat finding, if applicable: See 2023-003 Recommendation: We recommend the University work to ensure that documentation supporting reported FISAP totals is retained. Additionally, we recommend that prior to submission, the FISAP be reviewed by a knowledgeable individual independent of the individual who prepares the FISAP. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.
FISAP Reporting DEPARTMENT OF EDUCATION ALN #: 84.007, 84.033 Federal Award Identification #: FISAP for Award Year 2022-2023 Condition: The University did not accurately report student income records on the FISAP report. Criteria: 34 CFR 668.24(e) Questioned Costs: $0 Context: The University did not properly report Information on Eligible Aid Applicants Enrolled in 2022-2023 on the FISAP for Award Year 2022-2023. Cause: Lack of record retention and transition in key roles in the financial aid office during 2022-2023 and 2023-2024 award years. Effect: Inaccurate reporting on the FISAP for Award Year 2022-2023. Identification as repeat finding, if applicable: See 2023-003 Recommendation: We recommend the University work to ensure that documentation supporting reported FISAP totals is retained. Additionally, we recommend that prior to submission, the FISAP be reviewed by a knowledgeable individual independent of the individual who prepares the FISAP. Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.