Finding Text
Assistance Listing Number, Federal Agency, and Program Name - 14.872 - Public Housing Capital Fund Program
Federal Award Identification Number and Year - Not applicable
Pass through Entity - Not applicable
Finding Type - Material weakness and material noncompliance with laws and regulations
Repeat Finding - No
Criteria - Under 24 CFR 905.324, Data Reporting Requirements, the Commission must submit the following:
For modernization projects, the Commission shall submit form HUD-53001, Actual Modernization Cost Certificate, within 90 days after the expenditure end date.
The Commission shall submit form HUD-50075.1, Annual Statement Performance and Evaluation Report, within 90 days of the expenditure end date.
Condition - The Commission did not submit the required financial report and performance report.
Questioned Costs - Not applicable
Context - The required financial reporting (HUD-53001) and performance report (HUD-50075.1) for grant number MI28P001501-17 were not completed within 90 days of the expenditure end date.
Cause and Effect - The Commission did not have the proper controls in place to ensure the timely completion and submission of required reports.
Recommendation - The Commission should establish procedures to ensure financial reporting is filed and completed timely.
Views of Responsible Officials and Corrective Action Plan - The capital team project manager will reconcile HUD’s EPIC and ELOCCs system with Yardi monthly to ensure the timely filing of capital projects close out. This tracking critical spreadsheet created by the lead performance officer will trigger key reporting dates for the DHC Capital Fund Program to remain in compliance with HUD reporting deadlines. At a minimum, this critical spreadsheet is distributed monthly to the supervisor of capital and the lead performance officer to ensure compliance.