2024-001 (Procurement and Suspension & Debarment)
Management Comments and Corrective Action: Due to the growing need to adequately care for the
minors at SWK’s shelters coupled with the limitations of access to vendors caused by COVID-19, SWK
utilized existing vendor to minimize significant disrupti...
2024-001 (Procurement and Suspension & Debarment)
Management Comments and Corrective Action: Due to the growing need to adequately care for the
minors at SWK’s shelters coupled with the limitations of access to vendors caused by COVID-19, SWK
utilized existing vendor to minimize significant disruptions to operations. The Organization is aware they
are operating under contracts that were procured in previous years that may not have all the records
maintained. Reprocuring all of these contracts at once would potentially cause disruptions in operations
due to the products/services related to those vendors playing an important role in the Organization’s dayto-
day operations.
In April 2021, the Organization hired new procurement leadership and invested in Full Time Employees
(FTEs) to develop a robust procurement department. Due to this procurement revamp, Procurement adopted
a hybrid model, and Desktop Protocols were established to provide universal procedures to fulfill policy.
Protocols instruct staff on obtaining three quotes and provide tools for selecting the vendor. In addition,
quality protocols and tools are currently in development to verify a random sample of procurement
transactions and files. The Organization still has several active contracts procured under the old policies
that they are working on reprocuring as these contracts’ renewal dates arise, if not earlier.
Proposed Implementation Date of Corrective Action: In process and to be completed by December 31,
2025.
Person Responsible for Corrective Action: Steven Beckman, CFO
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