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Corrective Action Plans

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Calumet City School District 155
IL
Questioned Costs Reporting Internal Control / Segregation of Duties
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,720 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to...
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District double-claimed $2,720 worth of expenditures. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.
View Audit 17649 Questioned Costs: $1
Calumet City School District 155
IL
Questioned Costs Reporting Internal Control / Segregation of Duties
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District claimed $365 worth of expenditures without underlying expenditures on the general ledger. Plan: Management will review its pol...
Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District claimed $365 worth of expenditures without underlying expenditures on the general ledger. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.
View Audit 17649 Questioned Costs: $1
Calumet City School District 155
IL
Questioned Costs Allowable Costs / Cost Principles Cash Management
Condition: The District did not submit their final expenditure report accurately based on the approved budgetary expenditures per function code. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of...
Condition: The District did not submit their final expenditure report accurately based on the approved budgetary expenditures per function code. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.
View Audit 17649 Questioned Costs: $1
Calumet City School District 155
IL
Questioned Costs Reporting Internal Control / Segregation of Duties
Condition: During compliance testing of the District accounting records to the expenditure report filed with ISBE, we noted the District claimed $581 worth of expenditures which had not been paid or recorded as of the reporting period. Plan: Management will review its policies and procedures and i...
Condition: During compliance testing of the District accounting records to the expenditure report filed with ISBE, we noted the District claimed $581 worth of expenditures which had not been paid or recorded as of the reporting period. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: The District will verify all expenditures claimed support the respective accounts on the general ledger.
View Audit 17649 Questioned Costs: $1
Calumet City School District 155
IL
Reporting Subrecipient Monitoring
Condition: School District did not comply with the requirements of period and final reports by the due date set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023....
Condition: School District did not comply with the requirements of period and final reports by the due date set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: Management will work together with staff to verify that reporting deadlines are met moving forward.
View Audit 17649
Calumet City School District 155
IL
Reporting Subrecipient Monitoring
Condition: School District did not comply with the requirements of filing period, quarterly, and final reports by the due date set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Comp...
Condition: School District did not comply with the requirements of filing period, quarterly, and final reports by the due date set by ISBE. Plan: Management will review its policies and procedures and implement changes to strengthen internal control over federal reporting. Anticipated Date of Completion: 6/30/2023. Name of Contact Person: Joe Zotto, Superintendent. Management Response: Management will work together with staff to verify that reporting deadlines are met moving forward.
View Audit 17649
Finding 12962 (2022-002)
Significant Deficiency 2022
Peak Vista Community Health Centers, INC
CO
Reporting Questioned Costs
Condition - Peak Vista is required to submit a Uniform Data System (UDS) Grant Report with the Health Resource and Service Administration (HRSA) with respect to the Health Center Program Cluster grants. Such report includes reporting certain line items such as Physician Clinic visits, Physician Virt...
Condition - Peak Vista is required to submit a Uniform Data System (UDS) Grant Report with the Health Resource and Service Administration (HRSA) with respect to the Health Center Program Cluster grants. Such report includes reporting certain line items such as Physician Clinic visits, Physician Virtual visits NPs, PAs and CNMs Clinic visits and NPs, PAs and CNMs Virtual visits. Recommendation - We recommend that Peak Vista's procedures be strengthened to ensure accurate reporting. Peak Vista should strengthen processes surrounding the review and reconciliation of supporting information used to complete the UDS Grant Report. Views of Responsible Officials and Planned Corrective Actions - Management agrees with the finding. Peak Vista has developed a plan for addressing this issue that includes updated procedures, training, and auditing. Additionally, the UDS Grant Report has been subsequently re-submitted. Anticipated Date of Completion - correction completed 06/01/2023 Action Taken - We have reviewed the recommendation and has developed a plan for addressing this issue. Person Responsible for Corrective Action Plan - Ryan Spillane, CFO
View Audit 17638
Finding 12961 (2022-001)
Significant Deficiency 2022
Peak Vista Community Health Centers, INC
CO
Eligibility Questioned Costs Subrecipient Monitoring
Condition - Peak Vista determines the sliding fee discount charged to patients based on the patient's annual gross income and household size. We found two encounters where applications were not retained. Therefore, we could not determine if the sliding fee discount applied was in accordance with the...
Condition - Peak Vista determines the sliding fee discount charged to patients based on the patient's annual gross income and household size. We found two encounters where applications were not retained. Therefore, we could not determine if the sliding fee discount applied was in accordance with the guideline. We found two separate encounters where the patient did not meet the guidelines to receive a discount. We found one separate encounter where the patient was charged an incorrect co-pay. Recommendation - We recommend that Peak Vista's procedures be strengthened to ensure income is properly verified and adequately documented and retained. Peak Vista should strengthen processes surrounding monitoring of the program to ensure the Center's policies are consistently and properly applied. Views of Responsible Officials and Planned Corrective Actions - Management agrees with the finding. Peak Vista has developed a plan for addressing this issue that includes updated procedures, training, and auditing. All teams engaged in the enrollment and eligibility process, including our Enrollment, Reception, and Billing teams will be retrained on the process with emphasis on proper documentation. Peak Vista management plans to incorporate into our quality assurance audits the documentation for single service date discount applications and provide feedback and retraining as necessary to staff as needed. Anticipated Date of Completion - In progress, estimated completion 12/31/2023. Action Taken - We have reviewed the recommendation and have a corrective procedure in place for addressing this issue. Will continue to monitor improvement. Person Responsible for Corrective Action Plan - Ryan Spillane, CFO
View Audit 17638 Questioned Costs: $1
Finding 12959 (2022-002)
Significant Deficiency 2022
Rock Island County Regional Office of Education #49
IL
Reporting
FINDING 2022-002 - Controls Over Timely Expenditure Report Submissions Federal Program: Twenty-First Century Community Learning Centers, Education Stabilization Fund Project No.: 21-4421-13, 21-4421-15, 21-4421-25, 21-4998-EC Assistance Listing Number: 84.287C, 84.425C Passed-Through: Illinoi...
FINDING 2022-002 - Controls Over Timely Expenditure Report Submissions Federal Program: Twenty-First Century Community Learning Centers, Education Stabilization Fund Project No.: 21-4421-13, 21-4421-15, 21-4421-25, 21-4998-EC Assistance Listing Number: 84.287C, 84.425C Passed-Through: Illinois State Board of Education Federal Agency: U.S. Department of Education Condition: Rock Island County Regional Office of Education No. 49?s internal controls over expenditure report submission were not effective. It was noted that expenditure reports for Illinois State Board of Education grants were not submitted timely. Specifically, the following expenditure reports were not submitted timely: See Corrective Action Plan for chart/table Plan: A new Bookkeeper has joined the team at the Rock Island County Regional Office of Education and, in conjunction with the Regional Superintendent and grant program personnel, a specific process has been established to review the specific due dates of the expenditure reports at the onset of the fiscal year. All pertinent information that is necessary for the completion of the reports are identified by the Regional Superintendent, grant program personnel, and accounting department personnel to provide in a readily available format in order to ensure successful completion of the report by the due date. Additionally, dates are identified for when the reports will be submitted to ISBE which is well in advance of the due dates. All accounting personnel have been cross trained in the process for expenditure report submittal in order to ensure the reports are submitted to ISBE by the prescribed due dates. Anticipated Completion Date: Ongoing Contact Person Responsible for Corrective Action: Regional Superintendent, Tammy Muerhoff, Rock Island County Regional Office of Education No. 49
View Audit 17598
Finding 12950 (2022-002)
Significant Deficiency 2022
Catholic Charities of the Archdiocese of St. Paul and Minneapolis
MN
Questioned Costs Reporting Significant Deficiency
Finding 2022-002 Federal Agency Name: Department of Treasury Program Name: Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 21.027 Finding Summary: Management has designed internal controls related to reporting, however, the controls were not formally documented. Responsible Individu...
Finding 2022-002 Federal Agency Name: Department of Treasury Program Name: Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 21.027 Finding Summary: Management has designed internal controls related to reporting, however, the controls were not formally documented. Responsible Individuals: Thomas Krolak Corrective Action Plan: A review of required reports will be done for each federal grant and the appropriate staff will be assigned to review and approved reports prior to submission Anticipated Completion Date: June 30, 2023
View Audit 17083
Finding 12940 (2022-001)
Material Weakness 2022
Catholic Charities of the Archdiocese of St. Paul and Minneapolis
MN
Procurement, Suspension & Debarment
Single Audit Finding 2022-001 Federal Agency Name: Department of Housing and Urban Development, Department of Treasury Program Name: Emergency Solutions Grant Program, Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 14.231, 21.027 Finding Summary: Management did not have adequate in...
Single Audit Finding 2022-001 Federal Agency Name: Department of Housing and Urban Development, Department of Treasury Program Name: Emergency Solutions Grant Program, Coronavirus State and Local Fiscal Recovery Funds Program CFDA # 14.231, 21.027 Finding Summary: Management did not have adequate internal controls in place to ensure that the process laid out in their procurement, suspension, and debarment policy were followed. Responsible Individuals: Thomas Krolak Corrective Action Plan: The organization has recently updated the purchasing policies and is reviewing process changes in order to ensure appropriate documentation is maintained for purchasing related to federal programs. Anticipated Completion Date: June 30, 2023
View Audit 17083
Finding 12938 (2022-002)
Significant Deficiency 2022
Irvington Community Schools, Inc.
IN
Subrecipient Monitoring Questioned Costs Matching / Level of Effort / Earmarking § 200.334
Finding 2022-002 Document Retention (Significant Deficiency) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 200.334, ?Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of thre...
Finding 2022-002 Document Retention (Significant Deficiency) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 200.334, ?Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient.? Management Corrective Action: While the school?s annual total meals served for the 2021-22 audit year were more than the meals claimed for reimbursement, the school was unable to reconcile all of the individual months. The school has since implemented and automated system to record lunches served. This point-of-sale system will eliminate the ongoing monthly accounting required to support monthly claims assuring the numbers served reconciles with the numbers claimed. Chris Ashmore has already implemented this system and tested the subsequent year-to-date audit period to assure this corrective action has, in fact, eliminated the problem.
View Audit 18123
Finding 12937 (2022-001)
Material Weakness 2022
Irvington Community Schools, Inc.
IN
School Nutrition Programs Internal Control / Segregation of Duties Subrecipient Monitoring
Finding 2022-001 Cash Management (Material Weakness) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 210.14(b) and 7 CFR 220.7(e)(1)(iv), the ?school food authority shall limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school...
Finding 2022-001 Cash Management (Material Weakness) Federal Program: Child Nutrition Cluster Finding: Per 7 CFR 210.14(b) and 7 CFR 220.7(e)(1)(iv), the ?school food authority shall limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school food service or such other amount as may be approved by the State agency Management Corrective Action: Previous audit year expenses were classified as ?General? funds when they should have classified as ?Food Service?. This, in aggregate, has led to an excess fund balance. Management, specifically Rod Iberg and Linda Heidrich, will work with the state on how to transfer the large arrear fund balances between accounts. Management will also endeavor to assure that all ongoing expenses are allocated to the correct fund.
View Audit 18123
Finding 12929 (2022-001)
Significant Deficiency 2022
Connecticut Harm Reduction Alliance, Inc.
CT
Reporting
Management will create a checklist of all reporting requirements with the applicable due dates to ensure that the reports are filed in a timely manner. The Finance Director and Chief Executive Officer will sign off on the checklist when the reports have been submitted.
Management will create a checklist of all reporting requirements with the applicable due dates to ensure that the reports are filed in a timely manner. The Finance Director and Chief Executive Officer will sign off on the checklist when the reports have been submitted.
View Audit 17684
Finding 12898 (2022-004)
Significant Deficiency 2022
Bartholomew Consolidated School Corporation
IN
Procurement, Suspension & Debarment § 200.214
2022-004 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559 Recommendation: Implement procedures to annually (at a minimum) document the verification that all vendors are not suspended or debarred from participation in Federal assistance programs or activities. Explanation of di...
2022-004 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559 Recommendation: Implement procedures to annually (at a minimum) document the verification that all vendors are not suspended or debarred from participation in Federal assistance programs or activities. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: All vendors that the Food Service Department plans to use for quotes will receive a contract which includes a form to report suspension or debarment from participation in Federal assistance programs or activities. Name(s) of the contact person(s) responsible for corrective action: Nancy MillspaughPlanned completion date for corrective action plan: July 1, 2023 If the U.S. Department of Agriculture has questions regarding this plan, please call Nancy Millspaugh at 812-376-4462
View Audit 17687
Finding 12897 (2022-003)
Significant Deficiency 2022
Bartholomew Consolidated School Corporation
IN
Procurement, Suspension & Debarment § 200.303
2022-003 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559 Recommendation: Adhere to internal control procedures over the review of invoices for micro- purchases. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in ...
2022-003 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559 Recommendation: Adhere to internal control procedures over the review of invoices for micro- purchases. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: Cafe managers will initial or sign invoices upon receipt. Food Service Financial Specialist (Andrew Millspaugh) will sign off on invoices once they have been reconciled to the company statements. Food Service Personnel Coordinator (Vicki Fields) will review the invoices before sending to the business office for payment. Food Service Director (Nancy Millspaugh) will approve entries before they are sent to the business office. A form similar to the one being used for bank reconciliation will be used to verify the invoices were reconciled, reviewed and entered with approval. Name(s) of the contact person(s) responsible for corrective action: Nancy Millspaugh Planned completion date for corrective action plan: April 30, 2023
View Audit 17687
Finding 12896 (2022-002)
Significant Deficiency 2022
Bartholomew Consolidated School Corporation
IN
Cash Management School Nutrition Programs Significant Deficiency
2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559Recommendation: Adhere to internal control procedures over the review of meal counts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding:...
2022-002 Child Nutrition Cluster ? Assistance Listing No. 10.553/10.555/10.559Recommendation: Adhere to internal control procedures over the review of meal counts. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: Summer Feeding Program Claims will be reviewed and verified before entry with same form and procedure that is currently used for National School Lunch Program claims. Name(s) of the contact person(s) responsible for corrective action: Nancy Millspaugh Planned completion date for corrective action plan: June 30, 2023.
View Audit 17687
Finding 12895 (2022-002)
Material Weakness 2022
City of East Chicago
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.1 § 200.303
FINDING 2022-002 Contact Person Responsible for Corrective Action: Valeriano F. Gomez / City Controller Contact Phone Number: 219-391-8300 Views of Responsible Official: We concur with the finding Description of Corrective Action Plan: Additional Internal controls to address Finding 2022-002: A.- 1....
FINDING 2022-002 Contact Person Responsible for Corrective Action: Valeriano F. Gomez / City Controller Contact Phone Number: 219-391-8300 Views of Responsible Official: We concur with the finding Description of Corrective Action Plan: Additional Internal controls to address Finding 2022-002: A.- 1. East Chicago SLFRF reporting personnel, will be expanded to include a review of Quarterly Project and Expenditure Reports by a city senior accountant. 2. All personnel will jointly review Quarterly Project & Expenditure Report when completed, before proceeding to submission in portal. 3. Review by city personnel of previous Quarterly Reports to include the initial Interim Report (SLT-4798, 8-31-21) to address issues. 4. To address possible error in reporting tier will e-mail Treasury (SLFRF@treasury.qov.) for guidance and direction. Per Project and Expenditure Report User Guide April 1, 2023. B.- 2. East Chicago SLFRF reporting personnel will include the project ledger to future SLFRF Compliance Quarter Reports to ensure accurate reporting within the proper timeline / period. Note: In addition, with further discussion, we will continue to work on finding other proposals to improve internal controls issues related to Finding 2022-002. Anticipated Completion Date: Corrective actions should be in place for next SLFRF Quarterly Report (2nd Qtr. 2023).
View Audit 17648
Finding 12894 (2022-001)
Material Weakness 2022
City of East Chicago
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
FINDING 2022-001 Contact Person Responsible for Corrective Action: Valeriano F. Gomez / City Controller Contact Phone Number: 219-391-8300 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Internal controls to ensure compliance of the following 1 Docum...
FINDING 2022-001 Contact Person Responsible for Corrective Action: Valeriano F. Gomez / City Controller Contact Phone Number: 219-391-8300 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Internal controls to ensure compliance of the following 1 Documentation of procurement, suspension, and debarment clause compliance requirements. 2. Collection of certification from vendors and retention of documentation to show Excluded Parties List System (EPLS) was checked prior to entering into transaction. City Departments will provide in all bid packages requirements for the documentation pertaining to items l & 2 listed above; to include a required check list with items listed, The City Board of Public Works (and all awarding Boards) before awarding bids and approving contracts shall ensure all items on check list have been provided, and the discussed documentation has been entered into meeting minutes. All actions shall proceed before entering into a covered transaction. Board Attorneys shall also review city bid packages to ensure compliance of these controls. Required Documentation to be included in all check lists: 1. U.S. Gov. System for Award Management (SAM) exclusions 2. Certification from Person / Firm / Vendor pertaining to Excluded Parties List System (EPLS) or adding of clause or condition to transaction or contract. Note: In addition, with further discussion, we will continue to work on finding other proposals to improve internal controls issues related to the Finding 2022-001 Anticipated Completion Date: All Boards and Departments will be informed to include all information listed above on their June/July agendas for discussion and to carry out the requirements.
View Audit 17648
Finding 12890 (2022-002)
Significant Deficiency 2022
Cambridge Community Unit School District No. 227
IL
Internal Control / Segregation of Duties Questioned Costs Cash Management
Condition: Monthly Claim for Reimbursement included second meal claims in excess of two percent of the number of first meals served to children for each meal type. Plan: Implement additional procedures to ensure t...
Condition: Monthly Claim for Reimbursement included second meal claims in excess of two percent of the number of first meals served to children for each meal type. Plan: Implement additional procedures to ensure the accuracy of meal counts prior to the submission of the monthly Claim for Reimbursement such as but not limited to training and conferences. Additionally, the District should contact the Illinois State Board of Education for further recommendation on this finding. Anticipated Date of Completion: 6/30/2023 Name of Contact Person: Thomas Akers, Superintendent Management's response: There is no disagreement with this finding and procedures will be implemented. The District will contact the Illinois State Board of Education for further recommendation.
View Audit 17428
Finding 12889 (2022-003)
Significant Deficiency 2022
Cambridge Community Unit School District No. 227
IL
Internal Control / Segregation of Duties Questioned Costs Procurement, Suspension & Debarment § 200.501 § 200.516
Condition: The District overstated expenditures on the ESSER I June 30, 2021 expenditure report. Plan: Grant expenditures should be reviewed and reconciled back to the accounting records prior to submitting final reports; ISBE grants division should be contacted regard...
Condition: The District overstated expenditures on the ESSER I June 30, 2021 expenditure report. Plan: Grant expenditures should be reviewed and reconciled back to the accounting records prior to submitting final reports; ISBE grants division should be contacted regarding this discrepancy. Anticipated Date of Completion: 6/30/2023 Name of Contact Person: Thomas Akers, Superintendent Management's response: The District agrees that the expenditures claimed on the June 30, 2021 expenditure report was overstated by $10,678 and in the future will review and reconcile the expenditure reports to the accounting records before submitting to ISBE.
View Audit 17428
Finding 12888 (2022-001)
Material Weakness 2022
Eastway Corporation
OH
Questioned Costs Reporting Internal Control / Segregation of Duties
2022-001 (a) Comments on Findings and Recommendations: While management concurs with the finding and auditors? recommendation to enhance internal controls to ensure reports are filed timely, it believes the failure to report the Period 2 funds was not due to neglect but simply due to the untimely de...
2022-001 (a) Comments on Findings and Recommendations: While management concurs with the finding and auditors? recommendation to enhance internal controls to ensure reports are filed timely, it believes the failure to report the Period 2 funds was not due to neglect but simply due to the untimely death of an employee. After the death of the Organization?s employee, management called the HRSA Provider Support Line, prior to the original due date of the reporting deadline, and was told that all reports had been filed. The Organization is currently working with HRSA to determine if an exception to the late filing can be obtained for reasonable cause based upon the previously mentioned circumstances. The Organization believes it has fully earned the Provider Relief Funds as it had sufficient lost revenues to support the need for the funding. (b) Action(s) Taken or Planned: Management is aware of the requirements related to the reporting submission. Management intends to implement proper procedures and policies for all grant reporting by June 30, 2023. Furthermore, internal controls over the program are being strengthened to prevent future non-compliance.
View Audit 17350 Questioned Costs: $1
Finding 12885 (2022-003)
Significant Deficiency 2022
Chief Dull Knife College
MT
Questioned Costs Reporting
Finding 2022-3: Reporting Requirements Reporting Requirements: Chief Dull Knife College will continue to review reporting requirements for all grants received. HEERF reports were posted to the College's website, but ...
Finding 2022-3: Reporting Requirements Reporting Requirements: Chief Dull Knife College will continue to review reporting requirements for all grants received. HEERF reports were posted to the College's website, but were not kept concurrent as they were required to be, but instead were replaced with the current report only, this procedure is being corrected and reviewed.
View Audit 17194
Finding 12884 (2022-002)
Material Weakness 2022
Chief Dull Knife College
MT
Cash Management Questioned Costs Procurement, Suspension & Debarment
Finding 2022-2: Cash Management Cash Management: As is the case with most higher education institutions and governmental entities, the College has struggled with the COVID pandemic and its aftermath. Essenti...
Finding 2022-2: Cash Management Cash Management: As is the case with most higher education institutions and governmental entities, the College has struggled with the COVID pandemic and its aftermath. Essential functions were disrupted, including several key accounting, finance, functions due to employees being out sick. Chief Dull Knife College had a discrepancy occur when drawing down funds in which it was done in error twice. The College had more than sufficient money in the bank to cover all of their expenses so this money was not used to cover any expenses. The College will be sure to assign duties to other employees to prevent this type of occurrence. Chief Dull Knife College takes the responsibility of drawing money from Grant Programs very crucial and will make all efforts and policies to ensure this type of error does not occur.
View Audit 17194 Questioned Costs: $1
Finding 12882 (2022-001)
Significant Deficiency 2022
Capitol Region Education Council
CT
Questioned Costs Significant Deficiency Internal Control / Segregation of Duties
Government Officials Capitol Region Education Council respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 202 - June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numb...
Government Officials Capitol Region Education Council respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 202 - June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT There were no findings in the current year that require a corrective action plan. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS United States Department of Education 2022-001 Title I Grants to Local Educational Agencies ? Assistance Listing No. 84.010 Recommendation: We recommend that the policies and procedures related to approval process be followed to ensure that all exit forms have the proper approvals for removing a student from the adjusted regulatory cohort. Explanation of disagreement with audit finding: To remove a student from the cohort, a school or LEA must confirm, in writing, that the student transferred out, emigrated to another country, transferred to a prison or juvenile facility, or is deceased. To confirm that a student transferred out, the school or LEA must have official written documentation that the student enrolled in another school or in an educational program that culminated in the award of a regular high school diploma. From the 40 selections tested, there was 1 student for which no written documentation was maintained including parent or guardian signature to support that the student either transferred out, emigrated to another country, transferred to a prison or juvenile facility, or was deceased. Action taken in response to finding: CREC has considered the recommendations and will organize training of school and staff who work with student records that will include instruction on student withdrawal procedures. SDE and CREC accepts the request for a transcript from the receiving district as documentation for the withdrawal of the student from a CREC school. Name(s) of the contact person(s) responsible for corrective action: Jeff Ivory, Comptroller, (860) 524-4068 Planned completion date for corrective action plan: June 30, 2023
View Audit 17158
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