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Corrective Action Plans

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Finding 24071 (2022-001)
Significant Deficiency 2022
Mississippi Methodist Senior Services, Inc.
MS
Reporting
Auditee's Response: Management will provide a complete 2021 SEFA and seek to obtain a restated audit to include funding and expenditures covering all periods of availability.
Auditee's Response: Management will provide a complete 2021 SEFA and seek to obtain a restated audit to include funding and expenditures covering all periods of availability.
View Audit 20362
Finding 24070 (2022-001)
Significant Deficiency 2022
Mental Health Association of South Central Kansas, INC
KS
Significant Deficiency Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Finding 2022-001 (Significant Deficiency) Condition: The final performance report for the grant year requires the submission of additional performance metrics. The reported metrics included correct underlying data; however, two of the nine required metrics included calculation errors for the grant y...
Finding 2022-001 (Significant Deficiency) Condition: The final performance report for the grant year requires the submission of additional performance metrics. The reported metrics included correct underlying data; however, two of the nine required metrics included calculation errors for the grant year ended June 30, 2022. Criteria: 2 CFR 200.303(a) states the Association is required to establish and maintain effective internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. Cause: Secondary review of performance calculations were not performed. Effect: Not providing accurate performance metrics may lead to inaccurate conclusions on the program's effectiveness. Corrective Plan: The agency has put into place a secondary review in which the report is prepared by the Program Coordinator, in conjunction with the Administrative Assistant, and then reviewed for accuracy by the Senior Director of Grants and Aging. Additionally, the Senior Director will require supporting documentation of metrics being evaluated in conjunction with the report itself to further ensure accuracy.
View Audit 20285
Finding 24067 (2022-001)
Significant Deficiency 2022
Pelican Educational Foundation, INC
LA
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Cash Management
2022-001 Significant Deficiency: Internal control over maintenance of documentation of procedures performed Planned Corrective Action: Management will implement additional procedures to maintain documentation of the review and approval of expenses allocated to federal programs. Anticipated Completi...
2022-001 Significant Deficiency: Internal control over maintenance of documentation of procedures performed Planned Corrective Action: Management will implement additional procedures to maintain documentation of the review and approval of expenses allocated to federal programs. Anticipated Completion Date: March 31, 2023 Responsible Party: Hasan Suzuk (Executive Director)
View Audit 20233
Finding 24066 (2022-003)
Material Weakness 2022
Metropolitan Consortium of Community Developers
MN
Procurement, Suspension & Debarment Matching / Level of Effort / Earmarking § 200.212 § 200.318
2022-003 Finding: Procurement, Suspension and Debarment Non-federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred. Out of five loans selected for testing, two of the loan agreements did not include a representat...
2022-003 Finding: Procurement, Suspension and Debarment Non-federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred. Out of five loans selected for testing, two of the loan agreements did not include a representation that the borrower is not currently debarred, suspended, excluded, or disqualified by any Federal department or agency, and no other procedures were performed by the Organization to determine if these two borrowers were debarred, suspended, excluded, or disqualified. A subsequent review of the borrowers determined that neither was debarred, suspended, excluded, or disqualified. Views of Responsible Officials and Planned Corrective Actions: Management agrees with this finding. MCCD currently has a section in its loan documents for borrowers to certify that they, any coborrowers or principals, are not presently debarred, suspended, or proposed for debarment from transactions by any Federal department or agency. The two loans referenced in the finding are loans where MCCD was a participating lender; we used the lead lender?s loan documents. The lead lender?s loan documents did not have a section for the borrower to certify they are not debarred, suspended or are being proposed for debarment from transactions by Federal departments or agencies. MCCD will create and implement a policy to verify that borrowers are not debarred, suspended or are being proposed for debarment from transactions by Federal departments or agencies when making a participation loan. MCCD?s Loan Program staff will (1) check the suspension and debarment list through the federal government?s website, and (2) save a copy of the of the results to the borrower?s loan file. Responsible Official: Trish DeAnda, Chief Financial Officer Completion Date: April 21, 2023
View Audit 20221
Finding 24062 (2022-002)
Significant Deficiency 2022
Akron-Canton Regional Foodbank, Inc. and Affiliate
OH
Reporting Equipment & Real Property Management Internal Control / Segregation of Duties
As mentioned in the above finding, because of this condition, ?there was no monetary impact? or material noncompliance with other compliance requirements reported.? We accept the recommendation of a secondary review of monthly reports prior to submission to OAF and CSDJFS. The secondary reviewer wi...
As mentioned in the above finding, because of this condition, ?there was no monetary impact? or material noncompliance with other compliance requirements reported.? We accept the recommendation of a secondary review of monthly reports prior to submission to OAF and CSDJFS. The secondary reviewer will be a staff member or a manager other than the preparer who is knowledgeable of compliance requirements. This secondary review control will be performed on reports periodically based on the nature of the program, interim or final status of the report relative to a final annual true up report and whether there exists a significant risk of a mistaken funding or reimbursement due to an error in statistical data reporting. As of the date of this letter, implementation of the corrective action plan has been initiated. It will be completed by January 2024 at the close of the December 2023 TANF reporting.
View Audit 20183
Finding 24052 (2022-004)
Material Weakness 2022
Point University, Inc. and Subsidiaries
GA
Reporting Student Financial Aid Material Weakness
2022-004 NSLDS Enrollment Reporting Student Financial Aid Cluster ? Assistance Listing No. 84.268, 84.063, 84.007, 84.033 Auditors? Recommendation: The University must review their enrollment reporting policies and procedures to ensure accurate reporting. Explanation of disagreement with audit findi...
2022-004 NSLDS Enrollment Reporting Student Financial Aid Cluster ? Assistance Listing No. 84.268, 84.063, 84.007, 84.033 Auditors? Recommendation: The University must review their enrollment reporting policies and procedures to ensure accurate reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The transition to new SIS will ensure that: 1. The student statuses within the system will update automatically based on changes in the student's schedule and enrollment. 2. The school will report the information from the SIS monthly to the National Student Clearinghouse for update to NSLDS to ensure timely and accurate updates to student statuses. Additional action taken: New procedures were created to follow-up on error files received from National Student Clearinghouse. These files will be reviewed by both the registrar?s office and the financial aid office within 10 days of receipt. This ensures multiple individuals know how to review and correct any data discrepancies to mitigate impact from staff turnover. Name(s) of the contact person(s) responsible for corrective action: Rusty Hassell, Chief Enrollment Officer; Stephen Waers, Chief Academic Officer, Rachal Wortham, Director of Financial Aid Quality and Compliance; Natalie Brown, Registrar Planned completion date for corrective action plan: Implementation complete April 2023. System transition complete August 2023
View Audit 20116
Finding 24051 (2022-003)
Material Weakness 2022
Point University, Inc. and Subsidiaries
GA
Reporting
2022-003 NSLDS Enrollment Roster Certification Student Financial Aid Cluster ? Assistance Listing No. 84.268, 84.063, 84.007, 84.033 Auditors? Recommendation: We recommend that the University review their policies and procedures to ensure accurate reporting and responding to Enrollment rosters disbu...
2022-003 NSLDS Enrollment Roster Certification Student Financial Aid Cluster ? Assistance Listing No. 84.268, 84.063, 84.007, 84.033 Auditors? Recommendation: We recommend that the University review their policies and procedures to ensure accurate reporting and responding to Enrollment rosters disbursed to the university. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The institution began National Student Clearinghouse as a third-party servicer to assist in timely and accurate enrollment reporting in 2021. Due to turnover in the enrollment offices, steps were missed in the enrollment reporting process for the audit year. New procedures were created to follow-up on error files received from National Student Clearinghouse. These files will be reviewed by both the registrar?s office and the financial aid office within 10 days of receipt. This ensures multiple individuals know how to review and correct any data discrepancies to mitigate impact from staff turnover. Name(s) of the contact person(s) responsible for corrective action: Rusty Hassell, Chief Enrollment Officer; Stephen Waers, Chief Academic Officer, Rachal Wortham, Director of Financial Aid Quality and Compliance; Natalie Brown-Motes, Registrar Planned completion date for corrective action plan: Implementation complete April 2023
View Audit 20116
Finding 24050 (2022-002)
Material Weakness 2022
Point University, Inc. and Subsidiaries
GA
Student Financial Aid Material Weakness Reporting
2022-002 Disbursement Date Reporting to COD Student Financial Aid Cluster ? Assistance Listing No. Various Auditors? Recommendation: The University must review their policies and procedures to ensure accurate reporting to COD.Explanation of disagreement with audit finding: There is no disagreement w...
2022-002 Disbursement Date Reporting to COD Student Financial Aid Cluster ? Assistance Listing No. Various Auditors? Recommendation: The University must review their policies and procedures to ensure accurate reporting to COD.Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Implemented multistage review process to highlight differentials between COD and system disbursement date. Fiscal Year 2022 dates are accurate. Further, implementation of new SIS, Ellucian Colleague will correct the discrepancy issue due to automated functions that will align disbursement dates. Name(s) of the contact person(s) responsible for corrective action: Rusty Hassell, Chief Enrollment Officer; Rachal Wortham, Director of Financial Aid Quality and Compliance; Amanda Schmidt, Director of Student Accounts Planned completion date for corrective action plan: Fiscal year 2022 are corrected and accurate as of March 2023. System transcription complete August 2023.
View Audit 20116
Finding 24049 (2022-001)
Significant Deficiency 2022
Point University, Inc. and Subsidiaries
GA
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
2022?001 Direct Loan Awarding Federal Direct Student Loans ? Assistance Listing No. 84.268 Auditors? Recommendation: We recommend that the University ensures they have appropriate policies and procedures, as well as safeguards in place to ensure loan eligibility is correctly determined. Explanation ...
2022?001 Direct Loan Awarding Federal Direct Student Loans ? Assistance Listing No. 84.268 Auditors? Recommendation: We recommend that the University ensures they have appropriate policies and procedures, as well as safeguards in place to ensure loan eligibility is correctly determined. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Point has completed the following: 1. Extensive training delivered by external vendor, Enrollment Fuel, in October 2022 focusing on financial aid awarding and cost of attendance. 2. Point University has contracted with Financial Aid Services, Inc. (FAS), whose services begin in April 2023. As an approved third-party financial servicing vendor, FAS will conduct student packaging and review to determine appropriate loan amounts are awarded for all degree-seeking students. 3. The institution will be is changing from BBAY to SAY packaging beginning in Fall 2023 for all students. Uniform packaging procedures for all students which will improve accuracy. 4. The institution is transitioning student information system to Ellucian Colleague, which is being configured for more automated packaging, which will reduce manual errors. Name(s) of the contact person(s) responsible for corrective action: Rusty Hassell, Chief Enrollment Officer; Rachal Wortham, Director of Financial Aid Quality and Compliance; Holly Hardnett, Director of Financial Aid Planned completion date for corrective action plan: 1. October 2022 ? training complete 2. April 2023 ? FAS implementation complete 3. August 2023 4. August 2023
View Audit 20116 Questioned Costs: $1
Finding 24048 (2022-003)
Material Weakness 2022
Laporte Community School Corporation
IN
Matching / Level of Effort / Earmarking Special Tests & Provisions § 200.303
FINDING 2022-003 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: LaPorte Community School Corporation will review the...
FINDING 2022-003 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: LaPorte Community School Corporation will review the wage schedule of contractors associated with federal grants with each pay application submitted to ensure proper documentation has been submitted. Anticipated Completion Date: May 15, 2023
View Audit 20038
Finding 24047 (2022-004)
Material Weakness 2022
Laporte Community School Corporation
IN
Subrecipient Monitoring Material Weakness Reporting § 200.302 § 200.303 § 200.328 § 200.329
FINDING 2022-004 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: LaPorte Community School Corporation will review the...
FINDING 2022-004 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: LaPorte Community School Corporation will review the Education Stabilization Fund schedule of disbursements more closely prior to submission. Anticipated Completion Date: May 15, 2023
View Audit 20038
Finding 24045 (2022-005)
Material Weakness 2022
Laporte Community School Corporation
IN
Matching / Level of Effort / Earmarking Allowable Costs / Cost Principles § 200.208 § 200.303 § 200.403
FINDING 2022-005 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt, Assistant Superintendent of Business & Operations Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: L...
FINDING 2022-005 (Auditor Assigned Reference Number) Contact Person Responsible for Corrective Action: Greg Hunt, Assistant Superintendent of Business & Operations Contact Phone Number: (219) 362-7056 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: LaPorte Community School Corporation will review more closely the submission of costs of the Federal Special Education Grant to ensure that earmarking requirements of the Matching, Level of Effort, Earmarking compliance is followed. Anticipated Completion Date: May 15, 2023
View Audit 20038
Finding 24043 (2022-005)
Significant Deficiency 2022
Cottey College
MO
Matching / Level of Effort / Earmarking Reporting Significant Deficiency § 200.303
Reporting CFDA No: 84.425E and 84.425F Recommendation: We recommend the College review its reporting procedures to ensure all required steps are included as well as the supporting documentation to prepare the report is retained. The reports should be reviewed by someone other than the preparer of th...
Reporting CFDA No: 84.425E and 84.425F Recommendation: We recommend the College review its reporting procedures to ensure all required steps are included as well as the supporting documentation to prepare the report is retained. The reports should be reviewed by someone other than the preparer of the report and this review should be documented. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College has already begun these changes and reports will be reviewed for accuracy and timeliness before submission to the federal agency other than the preparer. Cottey College will be compliant with federal programs? regulations and guidelines. Name(s) of the contact person(s) responsible for corrective action: Kimberly Marshall Planned completion date for corrective action plan: 06/30/2023
View Audit 19960
Finding 24033 (2022-004)
Significant Deficiency 2022
Cottey College
MO
Student Financial Aid Reporting Significant Deficiency
NSLDS Reporting CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses and effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit fi...
NSLDS Reporting CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses and effective dates are accurately reported to NSLDS as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The withdrawal process has been updated to include a review of the official withdrawal date by both the Registrar and Director of Financial Aid. This will ensure that the withdrawal date reported to Jenzabar, NSLDS, R2T4 and all internal reporting is accurate. Going forward, the Director of Financial Aid will review the draft withdrawal date from the Registrar?s Office. If discrepancy or concerns are found, the Director of Financial Aid will email the Registrar, they will then work together to determine the correct date of withdrawal. Once this date is confirmed, R2T4 and NSLDS reporting will take place. Name(s) of the contact person(s) responsible for corrective action: Hannah Masters and William Stanfill Planned completion date for corrective action plan: 05/04/2023
View Audit 19960
Finding 24032 (2022-003)
Significant Deficiency 2022
Cottey College
MO
Student Financial Aid Reporting Significant Deficiency
COD Reporting CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit findi...
COD Reporting CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College evaluate its procedures and policies around reporting disbursements to COD to ensure that student information is reported accurately and timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The withdrawal process has been updated to include a review of the official withdrawal date by both the Registrar and Director of Financial Aid. This will ensure that the withdrawal date reported to Jenzabar, NSLDS, R2T4 and all internal reporting is accurate. Going forward, the Director of Financial Aid will review the draft withdrawal date from the Registrar?s Office. If discrepancy or concerns are found, the Director of Financial Aid will email the Registrar, they will then work together to determine the correct date of withdrawal. Once this date is confirmed, R2T4 and NSLDS reporting will take place. Name(s) of the contact person(s) responsible for corrective action: Hannah Masters and William Stanfill Planned completion date for corrective action plan: 05/04/2023
View Audit 19960
Finding 24031 (2022-002)
Significant Deficiency 2022
Cottey College
MO
Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Return of Title IV Aid CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct withdrawal date and are accurately completed. Explanation of disagreemen...
Return of Title IV Aid CFDA No: 84.007; 84.033; 84.038; 84.063; 84.268; 84.379 Recommendation: We recommend the College review the R2T4 requirements and implement procedures to ensure the R2T4 calculations are using the correct withdrawal date and are accurately completed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The financial aid office is currently hiring for a new position that will oversee student accounts. Once this position is filled, we will implement our updated policy and procedure that requires review and collaboration to monitor COD disbursement date, financial aid software disbursement date and student billing statement disbursement date. This will ensure both financial aid staff and student accounts staff will confirm each date in all areas. Name(s) of the contact person(s) responsible for corrective action: Hannah Masters Planned completion date for corrective action plan: 06/30/2023
View Audit 19960
Finding 24027 (2022-002)
Material Weakness 2022
Zane Trace Local School District
OH
Procurement, Suspension & Debarment Subrecipient Monitoring
Better documentation has been requested from the 3 purchasing groups that we use for purchasing to provide evidence of proper procurement procedures.
Better documentation has been requested from the 3 purchasing groups that we use for purchasing to provide evidence of proper procurement procedures.
View Audit 19858
Finding 24024 (2022-002)
Material Weakness 2022
Mendham Area Senior Housing Corporation
NJ
See Corrective Action Plan for chart/table.
See Corrective Action Plan for chart/table.
View Audit 18661
Finding 24023 (2022-001)
Material Weakness 2022
Mendham Area Senior Housing Corporation
NJ
See Corrective Action Plan for chart/table.
See Corrective Action Plan for chart/table.
View Audit 18661
Finding 24022 (2022-006)
Material Weakness 2022
St. John's Commons, Inc.
MD
HUD Housing Programs Internal Control / Segregation of Duties
Finding 2022-006 ? Unauthorized distribution A. Comments on Finding and Recommendations Recommendation ? Auditor recommend that management evaluate its process and implement policies to mitigate the chances of distributing funds from net assets without HUD approval. B. Actions Taken or Planned Au...
Finding 2022-006 ? Unauthorized distribution A. Comments on Finding and Recommendations Recommendation ? Auditor recommend that management evaluate its process and implement policies to mitigate the chances of distributing funds from net assets without HUD approval. B. Actions Taken or Planned Auditee agrees with this finding and has taken steps to prevent this from occurring in the future. A new Executive Director has taken over the responsibility for distributing funds as well as oversight from the Board of Directors. Auditee is in the process of requesting HUD approval for the distribution. If accepted by HUD, this will clear this finding for the amount distributed during this fiscal year. C. Status of Corrective Action on Prior Findings No prior finding.
View Audit 19499
Finding 24021 (2022-005)
Significant Deficiency 2022
St. John's Commons, Inc.
MD
Internal Control / Segregation of Duties
Finding 2022-005 ? Late Office of Management and Budget (OMB) Submission A. Comments on Finding and Recommendations Recommendation ? Auditor recommends that management more closely monitor the signing of the OMB submission to ensure timely completion. B. Actions Taken or Planned Auditee agrees wi...
Finding 2022-005 ? Late Office of Management and Budget (OMB) Submission A. Comments on Finding and Recommendations Recommendation ? Auditor recommends that management more closely monitor the signing of the OMB submission to ensure timely completion. B. Actions Taken or Planned Auditee agrees with the finding. The finding was corrected by signing the OMB submission on 10/11/2022. C. Status of Corrective Action on Prior Findings Finding 2021-001 is cleared. The finding was corrected by signing the OMB submission on 10/11/2022. Additionally, the finding for 2022 will be corrected upon the receipt of the finalized audit.
View Audit 19499
Finding 24020 (2022-004)
Material Weakness 2022
St. John's Commons, Inc.
MD
Cash Management HUD Housing Programs Internal Control / Segregation of Duties
Finding 2022-004 ? Timely Deposit of Surplus Cash A. Comments on Finding and Recommendations Recommendation ? We recommend that management ensures the surplus cash deposit is done timely in the future. B. Actions Taken or Planned Auditee agrees with this finding. Our policy has been to make surp...
Finding 2022-004 ? Timely Deposit of Surplus Cash A. Comments on Finding and Recommendations Recommendation ? We recommend that management ensures the surplus cash deposit is done timely in the future. B. Actions Taken or Planned Auditee agrees with this finding. Our policy has been to make surplus cash deposits after the final audit has been issued. Going forward our focus will be to work with the auditor and owner to get the audits finalized earlier so adequate time is left for the deposits to be made. In instances where the final is not going to be issued and allow enough time, the deposit will be made based on the reviewed draft. C. Status of Corrective Action on Prior Findings Finding 2017-001 et seq. remains uncleared.
View Audit 19499
Finding 24019 (2022-003)
Material Weakness 2022
St. John's Commons, Inc.
MD
HUD Housing Programs Cash Management
Finding 2022-003 ? Residual Receipts A. Comments on Finding and Recommendations Recommendation ? We recommend that management evaluate its process and implement policies to mitigate the chances of withdrawing funds from the residual receipts without HUD approval. B. Actions Taken or Planned Audite...
Finding 2022-003 ? Residual Receipts A. Comments on Finding and Recommendations Recommendation ? We recommend that management evaluate its process and implement policies to mitigate the chances of withdrawing funds from the residual receipts without HUD approval. B. Actions Taken or Planned Auditee agrees with this finding and has taken steps to prevent this from occurring in the future. A new Executive Director has taken over the responsibility for withdrawing funds as well as oversight from the Board of Directors. Auditee has been in discussion with HUD and will submit a letter with justification of withdrawals upon receipt of the notice of violation as requested from HUD. If accepted by HUD, this will clear this finding for the amount transferred during this fiscal year. C. Status of Corrective Action on Prior Findings Finding 2021-004 is uncleared.
View Audit 19499
Finding 24018 (2022-002)
Material Weakness 2022
St. John's Commons, Inc.
MD
HUD Housing Programs Internal Control / Segregation of Duties
Finding 2022-002 ? Replacement Reserve A. Comments on Finding and Recommendations Recommendation ? We recommend that management evaluate its process and implement policies to mitigate the chances of withdrawing funds from the replacement reserve without HUD approval. B. Actions Taken or Planned Au...
Finding 2022-002 ? Replacement Reserve A. Comments on Finding and Recommendations Recommendation ? We recommend that management evaluate its process and implement policies to mitigate the chances of withdrawing funds from the replacement reserve without HUD approval. B. Actions Taken or Planned Auditee agrees with this finding and has taken steps to prevent this from occurring in the future. A new Executive Director has taken over the responsibility for withdrawing funds as well as oversight from the Board of Directors. Auditee has been in discussion with HUD and will submit a letter with justification of withdrawals upon receipt of the notice of violation as requested by HUD. If accepted by HUD, this will clear this finding for the amount transferred during the fiscal year. C. Status of Corrective Action on Prior Findings Finding 2021-003 is cleared. A new Executive Director has taken over responsibility for withdrawing funds as well as oversight from the Board of Directors. A letter was submitted to HUD notifying them of the withdrawals by the previous director with a plan to correct. In addition to the letter, invoices were submitted to justify the transfers. HUD approval for the justification for the withdrawals was received on 2/21/2023 and 4/04/23. No amounts remain due to the account.
View Audit 19499
Finding 24017 (2022-001)
Significant Deficiency 2022
St. John's Commons, Inc.
MD
Internal Control / Segregation of Duties
Finding 2022-001 ? Replacement Reserve Funding A. Comments on Finding and Recommendations Recommendation ? Auditor recommends that the Entity fund the reserve immediately to make it current and create a better system of controls to ensure no further occurrences. Auditor notes deposit was made prior ...
Finding 2022-001 ? Replacement Reserve Funding A. Comments on Finding and Recommendations Recommendation ? Auditor recommends that the Entity fund the reserve immediately to make it current and create a better system of controls to ensure no further occurrences. Auditor notes deposit was made prior to issuance of the financial statements. No further action is required. B. Actions Taken or Planned Auditee agrees with the finding and has made an additional deposit to the replacement reserve account in order to fully fund the reserve for replacements and has established a system of automatic monthly payments in order to properly fund the account going forward. C. Status of Corrective Action on Prior Findings Finding 2021-002 is cleared.
View Audit 19499
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