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Corrective Action Plans

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Finding 33708 (2022-001)
Significant Deficiency 2022
Tusculum University
TN
Student Financial Aid Reporting Significant Deficiency
2022-001 Significant Deficiency: National Student Loan Data System (NSLDS) Report (U.S. Department of Education, William D. Ford Direct Loan Program, ALN #84.268 and Federal Pell Grant Program, ALN #84.063) Name of Contact Person Melissa White, Director of Financial Aid is responsible to upload dat...
2022-001 Significant Deficiency: National Student Loan Data System (NSLDS) Report (U.S. Department of Education, William D. Ford Direct Loan Program, ALN #84.268 and Federal Pell Grant Program, ALN #84.063) Name of Contact Person Melissa White, Director of Financial Aid is responsible to upload data to clearinghouse. Corrective Action Planned During the audit, it was noted that Tusculum reported student enrollment status at changes in enrollment incorrectly. Tusculum University has undergone a system conversion from Colleague to Anthology. With this system version, Anthology reported student enrollment status by program version instead of student type. This caused the data to pull incorrectly when being exported out of the system to report to Clearinghouse. Tusculum University has since started conversion back to Colleague. Colleague pulls student enrollment based off of student status. Colleague was previously utilized by Tusculum and correctly pulled enrollment status by student to properly report to Clearinghouse. With this conversion back, and the data exporting student type versus program version, all student enrollment status should pull correctly. Anticipated Completion Date The University begun conversion back to Colleague in August 2022. The Majority of conversion from Anthology back to Colleague has been completed for this section to pull correctly as of March 2023.
View Audit 36350
Finding 33707 (2022-005)
Significant Deficiency 2022
Tusculum University
TN
Questioned Costs Student Financial Aid Reporting
2022-005 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact P...
2022-005 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact Person Melissa White, Director of Financial Aid is responsible for R2T4 calculations. Corrective Action Planned During the audit, it was noted that the University used the incorrect number of total days in the payment period or period of enrollment in calculating the percentage of payment period and/or period of enrollment completed. To correct this measure, Financial Aid has created a two-step measure where the Director of Financial Aid creates the calendar and the Associate Director of Financial Aid checks the calendar. In addition, when performing each R2T4, the Director of Financial Aid shall perform the initial calculation on the R2T4 form found in the student aid handbook. Then, the Associate Director of Financial Aid will also perform the calculation within Colleague independently of the hand done calculation by the Director of Financial Aid. Once finished with the preliminary calculation in Colleague, the Associate Director will then compare the calculation to the hand done calculation on paper by the Director of Financial Aid. If the information matches, then the Associate Director will process the changes in Colleague to the student?s account. If both do not match, both Director and Associate Director will review the calculation a third time and determine where the difference is coming from. Only once both Associate Director and Director of Financial Aid have matching numbers will the account by adjusted by the Associate Director of Financial Aid. Anticipated Completion Date The R2T4 calendar was fixed for fall in fall 2022 and the spring 2023 calendar was fixed in spring 2023.
View Audit 36350 Questioned Costs: $1
Finding 33706 (2022-004)
Significant Deficiency 2022
Tusculum University
TN
Student Financial Aid Reporting Significant Deficiency
2022-004 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact P...
2022-004 Significant Deficiency: Return to Title IV Funds (U.S. Department of Education, William D. Ford Direct Loan Program, CFDA #84.268; Federal Pell Grant Program, CFDA #84.063; Federal Supplemental Opportunity Grant Program, CFA #84.007; and TEACH Grant Program, CFDA #84.379) Name of Contact Person Melissa White, Director of Financial Aid is responsible for R2T4 calculations. Corrective Action Planned During the audit, it was noted that the University was unable to provide supporting documentation for the withdrawal date used in calculating the return to Title IV funds for several students who unofficially withdrew. This was due to loss of access to Anthology and the data still being converted into Colleague. Tusculum University will continue the practice that it had prior to Anthology where the professor/registrar enters the last date of academic activity when entering in the grades for the student. Financial aid will run the RGER report out of colleague, which pulls all registration activity, including grades, and check the report daily. Using this report, we will identify any students who have unofficially withdrawn and begin the R2T4 based on the last date of academic activity reported when the grade was entered. If any questions arise when completing this process, financial aid will reach out to academic advisor/professors for clarification. Anticipated Completion Date As of fall 2022, financial aid was processing in Colleague and the RGER is able to be ran.
View Audit 36350
Finding 33705 (2022-004)
Significant Deficiency 2022
Cosumnes Community Services District
CA
Procurement, Suspension & Debarment § 200.318 § 200.320 § 200.327 § 200.339
Finding 2022-004 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Procurement and Suspension and Debarment Condition: The District used a sole source authorizati...
Finding 2022-004 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Procurement and Suspension and Debarment Condition: The District used a sole source authorization for the procurement of a Type-1 Fire Engine but a competitive bid process should have been used to comply with Uniform Guidance. Recommendation: We recommend the District work with FEMA to obtain written approval for the sole source procurement, which is one of the exceptions to noncompetitive procurements. Management Response and Corrective Action Plan: The District shall revise policies and procedures to incorporate the requirements in the Uniform Guidance in its sole source approval process when it comes to selecting and approving vendors for expenditures that relates to a federal grant. The District will also work with the awarding agency to ensure written approval are obtained for sole source purchases.
View Audit 35580
Finding 33704 (2022-003)
Significant Deficiency 2022
Cosumnes Community Services District
CA
Subrecipient Monitoring Reporting Significant Deficiency
Finding 2022-003 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Reporting Condition: The Project and Expenditure Reports were not filed. Recommendation: We reco...
Finding 2022-003 ? Significant Deficiency Assistance Listing: 21.027 ? Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Federal Grantor: Department of the Treasury Compliance Requirement: Reporting Condition: The Project and Expenditure Reports were not filed. Recommendation: We recommend the District file the initial Project and Expenditures Report for the period covering March 3, 2021 to March 31,2022 as soon as possible. Subsequent annual reports should be filed by the April 30, 2023 deadline. Management Response and Corrective Action Plan: The District has confirmed with the City of Elk Grove that as the main recipient of the grant, the City has filed the project and expenditure reports with the Treasury Department. In addition to what has already been report, the District will establish the proper authority to report the project and expenditure reports to the Treasury Department for period covering March 3, 2021 to March 31, 2022. The District will ensure that going forward projects and expenditures are reported in accordance with the schedule set forth by the guidance issued by the Treasury.
View Audit 35580
Finding 33703 (2022-002)
Significant Deficiency 2022
Cosumnes Community Services District
CA
Reporting Significant Deficiency § 200.502
Finding 2022-002 ? Significant Deficiency Award No.: 97.083, Staffing for Adequate Fire and Emergency Response Federal Grantor: U.S. Department of Homeland Security, Federal Emergency Management Agency Compliance Requirement: Other compliance requirements. Condition: The schedule of Expenditur...
Finding 2022-002 ? Significant Deficiency Award No.: 97.083, Staffing for Adequate Fire and Emergency Response Federal Grantor: U.S. Department of Homeland Security, Federal Emergency Management Agency Compliance Requirement: Other compliance requirements. Condition: The schedule of Expenditures of Federal Awards (SEFA) was not complete, and expenditures reported on the SEFA were revised during the single audit. Recommendation: We recommend additional review procedures be implemented to ensure the SEFA is complete and accurate when the single audit begins. Management Response and Corrective Action Plan: The Finance division will work with other departments to ensure that data provided in the SEFA are complete and accounted for on an accrual basis. We will also implement efficiencies in our accounting systems to ensure expenditures are captured correctly to prevent errors and omissions. Additional review will be completed by the Finance Director for completeness.
View Audit 35580
Finding 33698 (2022-002)
Material Weakness 2022
City of Oakland
CA
Special Tests & Provisions HUD Housing Programs Material Weakness
In relation to the City of Oakland?s single audit for the year ended June 30, 2022, the City hereby submits a corrective action plan for finding number 2022-002 for the Home Investment Partnerships Program (Assistance Listing Number 14.239) The City will adopt the recommendation from the auditor to...
In relation to the City of Oakland?s single audit for the year ended June 30, 2022, the City hereby submits a corrective action plan for finding number 2022-002 for the Home Investment Partnerships Program (Assistance Listing Number 14.239) The City will adopt the recommendation from the auditor to ensure the City perform HQS inspections are conducted in a timely manner. The City has resumed inspections during the current fiscal year ending June 30, 2023, and is on course to complete the 3-year inspection cycle of all 38 HOME projects by March 2025. Contact person responsible for corrective action: Meghan Horl Anticipated completion date: March 2025
View Audit 35082
Finding 33697 (2022-005)
Significant Deficiency 2022
Naatsis'aan Community School, Inc.
AZ
Equipment & Real Property Management § 200.313
2022-005 Equipment and Real Property Management Type of Finding: Noncompliance, Significant Deficiency Repeat Finding: Same as prior year financial statement finding 2021-003 Condition/Context: The School did not perform a full physical inventory within the two-year period ending June 30, 2022. ...
2022-005 Equipment and Real Property Management Type of Finding: Noncompliance, Significant Deficiency Repeat Finding: Same as prior year financial statement finding 2021-003 Condition/Context: The School did not perform a full physical inventory within the two-year period ending June 30, 2022. Action planned in response to finding: The School will implement policies and procedures that ensure a full physical inventory at least every two fiscal years and the results of the inventory are reconciled with the records in the financial software. Additional training will be provided for staff responsible for inventory. Planned completion date for corrective action plan: For the period ending June 30, 2023. Name of the contact person responsible for corrective action: Frances Stevens, Business Technician; Lillian Benallie-Rock, Interim Principal
View Audit 35081
Finding 33696 (2022-004)
Material Weakness 2022
Naatsis'aan Community School, Inc.
AZ
Procurement, Suspension & Debarment
2022-004 Procurement, Suspension and Debarment Type of Finding: Noncompliance, Material Weakness Repeat Finding: Similar to prior year federal awards finding 2021-003 Condition/Context: For five of 8 procurements over $25,000 tested, the School did not maintain documentation to support that a cur...
2022-004 Procurement, Suspension and Debarment Type of Finding: Noncompliance, Material Weakness Repeat Finding: Similar to prior year federal awards finding 2021-003 Condition/Context: For five of 8 procurements over $25,000 tested, the School did not maintain documentation to support that a current suspension and debarment check was performed. Action planned in response to finding: For procurements over $25,000, the School will implement policies and procedures that ensure suspension and debarment checks are performed annually on required vendors. Planned completion date for corrective action plan: For the period ending June 30, 2023. Name of the contact person responsible for corrective action: Frances Stevens, Business Technician; Lillian Benallie-Rock, Interim Principal
View Audit 35081
Finding 33695 (2022-001)
Significant Deficiency 2022
City of Rancho Palos Verdes
CA
Procurement, Suspension & Debarment Subrecipient Monitoring Significant Deficiency
CORRECTIVE ACTION PLAN City of Rancho Palos Verdes respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021, to June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbere...
CORRECTIVE ACTION PLAN City of Rancho Palos Verdes respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021, to June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS?FINANCIAL STATEMENT AUDIT There are no financial statement findings. FINDINGS?FEDERAL AWARD PROGRAMS AUDITS Department of Labor 2022-001 Corona Virus State and Local Recovery Funds? Assistance Listing No. 21.027 Recommendation: We recommend the City implement procedures to ensure that documentation of the verification process for suspension and debarment is maintained to support the City's internal control over compliance. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The City is already reviewing this matter and will expedite the appropriate updates to the City's procedures by ensuring that the specific documentation of the verification process for suspension and debarment is maintaned. Name(s) of the contact person(s) responsible for corrective action: Vina Ramos, Deputy Director of Finance Planned completion date for corrective action plan: June 30, 2023
View Audit 32979
Finding 33691 (2022-012)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Allowable Costs / Cost Principles Period of Performance
Condition: We noted that the District reported expenditures to ISBE on the June 30, 2022 expenditure report when they were not incurred and paid for until July 2022 for the Education Stabilization Fund. Recommendation: We recommend that expenditures incurred by the District be reported in the prope...
Condition: We noted that the District reported expenditures to ISBE on the June 30, 2022 expenditure report when they were not incurred and paid for until July 2022 for the Education Stabilization Fund. Recommendation: We recommend that expenditures incurred by the District be reported in the proper period in the reports to ISBE. Management Response: The District will ensure that expenditures are reported in the proper period in the reports to ISBE. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33690 (2022-011)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Equipment & Real Property Management
Condition: We noted that the District budgeted for and reported expenditures that were below its capitalization threshold of $5,000 in a capital outlay object in its general ledger and reports to ISBE for the Education Stabilization Fund. Recommendation: We recommend that only individual items that...
Condition: We noted that the District budgeted for and reported expenditures that were below its capitalization threshold of $5,000 in a capital outlay object in its general ledger and reports to ISBE for the Education Stabilization Fund. Recommendation: We recommend that only individual items that meet or exceed the District's capitalization threshold of $5,000 be included in capital outlay objects in its general ledger and expenditure reports to ISBE. Management Response: The District will ensure that only items that meet or exceed the capitalization threshold of $5,000 be included in capital outlay objects. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33689 (2022-008)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Reporting Internal Control / Segregation of Duties
Condition: We noted that 9 of the quarterly expenditure reports for the Education Stabilization Fund were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due ...
Condition: We noted that 9 of the quarterly expenditure reports for the Education Stabilization Fund were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due date. Management Response: The District will take the necessary steps to file all quarterly expenditure reports on time in the future. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33685 (2022-010)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Period of Performance
Condition: We noted that expenditures incurred for the Federal Special Education Cluster were not reported in the proper periods on the expenditure reports submitted to ISBE. Recommendation: We recommend that the expenditures incurred by the District be reported in the proper quarter in the reports...
Condition: We noted that expenditures incurred for the Federal Special Education Cluster were not reported in the proper periods on the expenditure reports submitted to ISBE. Recommendation: We recommend that the expenditures incurred by the District be reported in the proper quarter in the reports to ISBE. Management Response: The District will ensure that expenditures are reported in the proper quarter in future expenditure reports. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33684 (2022-009)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Reporting
Condition: We noted that the general ledger account function used for nonpublic school pupil services did not agree with the function reported in the expenditure reports submitted to ISBE as well as the budget approved by ISBE for the Federal Special Education Cluster. Recommendation: We recommend ...
Condition: We noted that the general ledger account function used for nonpublic school pupil services did not agree with the function reported in the expenditure reports submitted to ISBE as well as the budget approved by ISBE for the Federal Special Education Cluster. Recommendation: We recommend that the general ledger account functions and objects used support what is reported to ISBE. Management Response: The District will ensure that correct general ledger account functions and objects are used in the future. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33683 (2022-007)
Significant Deficiency 2022
Chester Community Unit School District No. 139
IL
Reporting Internal Control / Segregation of Duties
Condition: We noted that 4 of the quarterly expenditure reports for the Federal Special Education Cluster were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the...
Condition: We noted that 4 of the quarterly expenditure reports for the Federal Special Education Cluster were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due date. Management Response: The District will take the necessary steps to file all quarterly expenditure reports on time in the future. Anticipated Date of Completion: June 30, 2023
View Audit 32975
Finding 33682 (2022-001)
Significant Deficiency 2022
Hampton Bays Union Free School District
NY
Allowable Costs / Cost Principles HUD Housing Programs Matching / Level of Effort / Earmarking § 200.430
2022-001. Payroll (Allowable Costs/Cost Principles) United States Department of Education, Passed Through New York State Department of Education Education Stabilization Funds (ESF) COVID-19: American Rescue Plan ? Elementary and Secondary School Emergency Relief (ARP ESSER) Assistance Listing No. 84...
2022-001. Payroll (Allowable Costs/Cost Principles) United States Department of Education, Passed Through New York State Department of Education Education Stabilization Funds (ESF) COVID-19: American Rescue Plan ? Elementary and Secondary School Emergency Relief (ARP ESSER) Assistance Listing No. 84.425U Condition: Subpart I, 2 CFR ?200.430 of the Uniform Guidance requires that charges to ?Federal awards for salaries and wages must be based on records that accurately reflect the work performed.? The documentation should support the distribution of the employee?s compensation among specific activities if the employee works on more than one Federal award, or a Federal award and non-Federal award. The preparation of personnel activity reports (PARs) or periodic certifications or the equivalent is the most effective way to comply with this requirement. During the current year, the District failed to prepare periodic certification equivalents, to comply with Subpart I, 2 CFR ?200.430. Planned Corrective Action: The District replaced the employee that left the District, and the new employee is being trained on ensuring the appropriate documentation will be prepared to support the compliance with Subpart I, 2 CFR ?200.430. Responsible Contact Person: Lawrence Luce Anticipated Completion Date: June 30, 2023 Contact Information: Lawrence Luce Assistant Superintendent for Finance & Operations Hampton Bays Union Free School District 86 Argonne Road East Hampton Bays, NY 11946
View Audit 31573
Finding 33681 (2022-003)
Material Weakness 2022
Winslow Memorial Hospital D/b/a Little Colorado Medical Center
AZ
Material Weakness Reporting Internal Control / Segregation of Duties § 200.303
Finding 2022-003 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan Federal Financial Assistance Listing #93.498 Compliance Requirement: Reporting Finding Summary: The Hospital did not consider the impact of the year-end...
Finding 2022-003 Federal Agency Name: Department of Health and Human Services Program Name: COVID-19 Provider Relief Fund and American Rescue Plan Federal Financial Assistance Listing #93.498 Compliance Requirement: Reporting Finding Summary: The Hospital did not consider the impact of the year-end audit adjustments on the quarters applicable to Period 2 when reporting lost revenue. Responsible Individuals: John J Dempsey, Chief Executive Officer, Lona King, Chief Financial Officer Corrective Action Plan: Management will modify the lost revenue reported on future reports to reflect the yearend adjustments in the appropriate quarter. Anticipated Completion Date: March 31, 2023
View Audit 31569
Finding 33677 (2022-002)
Material Weakness 2022
Mid-Prairie Community School District
IA
Internal Control / Segregation of Duties Reporting
The District has implemented additional controls such as mandatory vacations for accounting staff and the engagement of an independent accounting professional who performs unannounced reviews of the current activities and processes cited above, as well as reviewing the workflow and work area, includ...
The District has implemented additional controls such as mandatory vacations for accounting staff and the engagement of an independent accounting professional who performs unannounced reviews of the current activities and processes cited above, as well as reviewing the workflow and work area, including electronic and paper files and correspondence of each employee while on their mandatory vacation. Written reports are provided to the Superintendent after each review visit and added to the employee?s personnel file. The District will continue to review internal controls and explore alternatives to improve segregation of duties.
View Audit 29359
Finding 33675 (2022-003)
Significant Deficiency 2022
Crete Public Schools No 2
NE
Internal Control / Segregation of Duties
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance will work to separate duties to the best of the ability with the staff on hand. there will be consideration for ...
The Crete Public Schools District No. 2 Board of Education continually evaluates the distribution of duties to employees and closely monitors finances. The Executive Director of Finance will work to separate duties to the best of the ability with the staff on hand. there will be consideration for additional staffing as the budget allows for it.
View Audit 32710
Finding 33671 (2022-010)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring
Recommendation: We recommend that the agency review its procedures for monitoring of annual audits for subrecipients. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reports will be generated at calendar year end ...
Recommendation: We recommend that the agency review its procedures for monitoring of annual audits for subrecipients. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Reports will be generated at calendar year end and sent to PA to generate audit letters. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Michael Neth Planned completion date for corrective action plan: March 2023
View Audit 33298
Finding 33670 (2022-009)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring § 200.331
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is...
Recommendation: We recommend that the agency review its procedures for communicating information to subrecipients and implement the procedures necessary to ensure information is included in the subrecipient award documents at time of funding. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM will revise award letters to encompass all required information. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Chris Noe Planned completion date for corrective action plan: December 2023
View Audit 33298
Finding 33669 (2022-008)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring Reporting
Recommendation: We recommend that the agency implement controls to ensure routine access to FSRS and to save completed reports to a secondary location. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM currentl...
Recommendation: We recommend that the agency implement controls to ensure routine access to FSRS and to save completed reports to a secondary location. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDEM currently has an open ticket with FSRS to have Amy McGonigle?s email address updated. We are investigating levels of access so that the Grants Manager can view all data submitted. Name(s) of the contact person(s) responsible for corrective action: Jennifer Deal and/or Michael Neth Planned completion date for corrective action plan: December 2023
View Audit 33298
Finding 33668 (2022-005)
Significant Deficiency 2022
State of Kansas
KS
Eligibility Matching / Level of Effort / Earmarking § 200.303
Recommendation: We recommend that DCF have internal controls in place to mitigate this from happening in the future. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The first case is from Feb. 2008 and the other o...
Recommendation: We recommend that DCF have internal controls in place to mitigate this from happening in the future. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The first case is from Feb. 2008 and the other one is from May 2014. While there were several documents provided from those two cases, missing from that, was nonrecurring expense documentation. The staff persons identified with both cases were from the SN County (NE Region). Neither staff member identified is still currently employed with DCF. KDCF has a policy that all casefiles contain documentation to support any state expenditure, as well as documentation to support all payments, (reference Policy #0430 Contents of Foster Care, Adoption and Independent Living Services Case Records). Internally, we have quarterly meetings with adoption staff and specialists, as well as monthly meetings with Regional Foster Care Administrators. We will discuss the audit findings and the importance of properly maintaining all the adoption and subsidy related paperwork. It is vital all of documents can be accounted for in the adoption files. We will stress that files be double-checked to make sure they have all items in place before being filed. Name(s) of the contact person(s) responsible for corrective action: Corey Lada, Adoption Program Manager Planned completion date for corrective action plan: March/April 2023
View Audit 33298
Finding 33665 (2022-007)
Material Weakness 2022
State of Kansas
KS
Subrecipient Monitoring Reporting § 200.303
Recommendation: We recommend that KDCF and KHRC implement a process that includes ensuring the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA re...
Recommendation: We recommend that KDCF and KHRC implement a process that includes ensuring the timely submission of the FFATA reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: KDCF will implement a FFATA reporting process to ensure timely submission of subawards for all subrecipient agreements. KDCF will update FFATA reporting procedures to include transfers of federal fund to other state agencies and any subawards to other organizations. Staff will be designated to make sure FFATA reporting deadlines are met going forward to avoid future audit findings. KDCF has posted for a new position in the Office of Grants and Contracts that will be responsible to assuring all FFATA reporting is completed timely. Name(s) of the contact person(s) responsible for corrective action: Brian Carlgren, Deputy Director of Fiscal Services Laura Lewien, Post Award Manager Planned completion date for corrective action plan: April 2023
View Audit 33298
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