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Corrective Action Plans

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Finding 35104 (2022-002)
Material Weakness 2022
The Housing Authority of the City of Slidell
LA
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Action Taken: HACS Interim Executive Director has reviewed the applicable HUD notices and will prepare and recommend a change to its current procurement policy by 3/30/2023 to codify this action for future engagements.
Action Taken: HACS Interim Executive Director has reviewed the applicable HUD notices and will prepare and recommend a change to its current procurement policy by 3/30/2023 to codify this action for future engagements.
View Audit 31989 Questioned Costs: $1
Finding 35101 (2022-005)
Material Weakness 2022
The Housing Authority of the City of Slidell
LA
Procurement, Suspension & Debarment
Action Taken: HACS Interim Executive Director is preparing, and will advertise no later than January 31, 2023, RFQs and RFPs for all vendors and services cited in the audit. Additionally, HACS management will recommend to its Board adjustments to the procurement policy by March 31, 2023 so that bidd...
Action Taken: HACS Interim Executive Director is preparing, and will advertise no later than January 31, 2023, RFQs and RFPs for all vendors and services cited in the audit. Additionally, HACS management will recommend to its Board adjustments to the procurement policy by March 31, 2023 so that bidding thresholds are more representative of the needs of a small housing authority.
View Audit 31989
Finding 35100 (2022-004)
Material Weakness 2022
The Housing Authority of the City of Slidell
LA
HUD Housing Programs Subrecipient Monitoring
Action Taken: HACS Management has begun training staff in SEMAP reporting standards. By June 30, 2023 HACS Interim Executive Director will designate a single responsible person and will issue procedures for SEMAP reporting and recordkeeping that are consistent with HUD regulations. As part of the pr...
Action Taken: HACS Management has begun training staff in SEMAP reporting standards. By June 30, 2023 HACS Interim Executive Director will designate a single responsible person and will issue procedures for SEMAP reporting and recordkeeping that are consistent with HUD regulations. As part of the process, HACS will increase its sample size for all indicators, ensuring that it is within compliance with regulation.
View Audit 31989
Finding 35099 (2022-001)
Significant Deficiency 2022
Kodiak Island Borough
AK
Subrecipient Monitoring Reporting Significant Deficiency
Federal Award Finding Finding 2022-001 Lack of Internal Controls and Noncompliance over Subrecipient Monitoring Name of Contact Person: Dora Cross, Finance Director Corrective Action Plan: The Borough Manager will either assign grant-related monitoring staff in the finance department or ensure th...
Federal Award Finding Finding 2022-001 Lack of Internal Controls and Noncompliance over Subrecipient Monitoring Name of Contact Person: Dora Cross, Finance Director Corrective Action Plan: The Borough Manager will either assign grant-related monitoring staff in the finance department or ensure that non-finance department staff assigned to a grant participate in grant training to ensure they are fully aware of subrecipient monitoring requirements. Proposed Completion Date: December 31, 2022
View Audit 31987
Finding 35091 (2022-005)
Significant Deficiency 2022
School District of Sevastopol
WI
Procurement, Suspension & Debarment § 200.320
2022-005 Procurement Federal Assistance Listing Number: 10.CNC District will update their procurement policy for small purchases and proposals with aggregate expenditures over $10,000 by obtaining price quotes from a minimum of two vendors. Responsible Official: Karl Volkmann, Business Manager ...
2022-005 Procurement Federal Assistance Listing Number: 10.CNC District will update their procurement policy for small purchases and proposals with aggregate expenditures over $10,000 by obtaining price quotes from a minimum of two vendors. Responsible Official: Karl Volkmann, Business Manager Anticipated Completion Date: June 30, 2023
View Audit 24809
Finding 35090 (2022-004)
Material Weakness 2022
School District of Sevastopol
WI
School Nutrition Programs Internal Control / Segregation of Duties Special Tests & Provisions
2022-004 Special Tests and Provisions ? Verification of Free and Reduced Price Applications Federal Assistance Listing Number: 10.CNC District is in the process of establishing procedures and controls by the Business Manager to oversee the retention of verification documentation and information ...
2022-004 Special Tests and Provisions ? Verification of Free and Reduced Price Applications Federal Assistance Listing Number: 10.CNC District is in the process of establishing procedures and controls by the Business Manager to oversee the retention of verification documentation and information obtained through the verification process. Responsible Official: Karl Volkmann, Business Manager Anticipated Completion Date: June 30, 2023
View Audit 24809
Finding 35089 (2022-003)
Material Weakness 2022
School District of Sevastopol
WI
Internal Control / Segregation of Duties Cash Management HUD Housing Programs
2022-003 Segregation of Duties ? Reporting Federal Assistance Listing Number: 10.CNC Management is cognizant of the District?s internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. It is the District?s plan to train an indivi...
2022-003 Segregation of Duties ? Reporting Federal Assistance Listing Number: 10.CNC Management is cognizant of the District?s internal control structure and continues to evaluate cost effective opportunities to further improve segregation of duties. It is the District?s plan to train an individual in the process of submitting claims in order to create a review process of the grant management process. Responsible Official: Karl Volkmann, Business Manager Anticipated Completion Date: June 30, 2023
View Audit 24809
Finding 35019 (2022-002)
Material Weakness 2022
Chartiers-Houston School District
PA
Questioned Costs Procurement, Suspension & Debarment § 200.318
Name of contact person: Laura Shola, Business Manager Corrective Action: We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our ...
Name of contact person: Laura Shola, Business Manager Corrective Action: We were under the false notion that purchases made through the Commonwealth of Pennsylvania?s cooperative purchasing program (COSTAR) satisfied compliance of quote/bid requirements of federal purchases. We will follow our policy for federal purchases subject to quotation/bid requirements moving forward. When federal money is used, we will not use cooperative purchasing programs as the only source of quotation/bid for federal purchases. We also implemented processes to improve documentation relating to purchases that meet sole source criteria. Anticipated Completion Date: The District will implement the above procedure immediately.
View Audit 31736 Questioned Costs: $1
Finding 35018 (2022-001)
Material Weakness 2022
Chartiers-Houston School District
PA
Reporting Cash Management § 200.329
Name of contact person: Laura Shola, Business Manager Corrective Action: The process of reporting eligible federal expenditures will be modified to ensure that remittances to request reimbursement occur in a timely manner. Anticipated Completion Date: The District will implement the above proced...
Name of contact person: Laura Shola, Business Manager Corrective Action: The process of reporting eligible federal expenditures will be modified to ensure that remittances to request reimbursement occur in a timely manner. Anticipated Completion Date: The District will implement the above procedure immediately.
View Audit 31736
Finding 35016 (2022-001)
Significant Deficiency 2022
Verona Area School District
WI
Procurement, Suspension & Debarment § 200.320
Procurement, Suspension, and Debarment Recommendation: We recommend the District review and update the procurement and suspension and debarment policies. We also recommend that the District ensure that approved policies that meet federal requirements are consistently followed. Explanation of disagr...
Procurement, Suspension, and Debarment Recommendation: We recommend the District review and update the procurement and suspension and debarment policies. We also recommend that the District ensure that approved policies that meet federal requirements are consistently followed. Explanation of disagreement with audit finding: There is no disagreement with the finding. Action taken in response to finding: The District is in the process of updating the District?s policy and providing training to those affected. Name of the contact person responsible for corrective action: Peter Grender, Finance Director Planned completion date for corrective action plan: 12/31/2023
View Audit 31730
Finding 35015 (2022-003)
Material Weakness 2022
Stanly County Board of Education
NC
Questioned Costs Internal Control / Segregation of Duties Material Weakness
Finding 2022-003 Name of Contact Person: Terry Dudney, Chief Finance Officer Corrective Action Plan: Management will implement controls and procedures to ensure that expenditures do not exceed DPI allotments. Proposed Completion Date: As soon as possible.
Finding 2022-003 Name of Contact Person: Terry Dudney, Chief Finance Officer Corrective Action Plan: Management will implement controls and procedures to ensure that expenditures do not exceed DPI allotments. Proposed Completion Date: As soon as possible.
View Audit 23893 Questioned Costs: $1
Finding 35014 (2022-002)
Material Weakness 2022
Stanly County Board of Education
NC
Internal Control / Segregation of Duties Cash Management Material Weakness
Finding 2022-002 Name of Contact Person: Terry Dudney, Chief Finance Officer Corrective Action Plan: Management will implement controls and procedures to ensure that federal funds are expended in a timely manner. Proposed Completion Date: As soon as possible.
Finding 2022-002 Name of Contact Person: Terry Dudney, Chief Finance Officer Corrective Action Plan: Management will implement controls and procedures to ensure that federal funds are expended in a timely manner. Proposed Completion Date: As soon as possible.
View Audit 23893
Finding 35009 (2022-002)
Significant Deficiency 2022
Legal Aid of Southeastern Pennsylvania, Inc.
PA
Finding #2: Finding: Current procedures did not produce an accurate estimate of the potential shortfall of the PAI requirement in order to request an adequate waiver. Person responsible for resolution: Fiscal Department Expected completion date March 2023 Finding response: Management will updat...
Finding #2: Finding: Current procedures did not produce an accurate estimate of the potential shortfall of the PAI requirement in order to request an adequate waiver. Person responsible for resolution: Fiscal Department Expected completion date March 2023 Finding response: Management will update the procedures to ensure compliance with the requirements of 45 CFR ? 1614. LASP hired a new Pro Bono Director in December 2021, a newly created position. Her hire will assist in ensuring that LASP will meet LSC PAI requirements going forward.
View Audit 30712
Finding 35008 (2022-003)
Significant Deficiency 2022
Legal Aid of Southeastern Pennsylvania, Inc.
PA
Reporting
Finding #3: Finding: The Annual Report on Emergency Non-Priority Cases was not submitted timely. Person responsible for resolution: Deputy Director for Operations Expected completion date: January 2023 Finding response: Management will ensure that this report is filed timely.
Finding #3: Finding: The Annual Report on Emergency Non-Priority Cases was not submitted timely. Person responsible for resolution: Deputy Director for Operations Expected completion date: January 2023 Finding response: Management will ensure that this report is filed timely.
View Audit 30712
Town of Hinsdale
NH
Allowable Costs / Cost Principles Procurement, Suspension & Debarment Matching / Level of Effort / Earmarking § 200.302 § 200.305 § 200.318 § 200.319 § 200.320
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Kathryn Lynch, Town Administrator Corrective Action Plan: The Town will be updating the Town?s procedures and policies...
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Kathryn Lynch, Town Administrator Corrective Action Plan: The Town will be updating the Town?s procedures and policies to incorporate the requirements of Part 200 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Anticipated Completion Date: June 30, 2023
View Audit 37865
Elder Care One, Inc.
RI
Questioned Costs Cash Management Internal Control / Segregation of Duties
Elder Care One Inc. June 30, 2022 Corrective Action: Elder Care 1 Finding 2022-001 over payment of Payroll Reimbursement: Management will make an adjustment to the billing of payroll for September 1, 2022 to correct for the over billing . Responsible party: Michelle Cabana
Elder Care One Inc. June 30, 2022 Corrective Action: Elder Care 1 Finding 2022-001 over payment of Payroll Reimbursement: Management will make an adjustment to the billing of payroll for September 1, 2022 to correct for the over billing . Responsible party: Michelle Cabana
View Audit 36731 Questioned Costs: $1
Finding 35005 (2022-003)
Significant Deficiency 2022
Housing Authority of the City of Norwalk
CT
Questioned Costs HUD Housing Programs Eligibility
Views of responsible officials and planned corrective action: The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implem...
Views of responsible officials and planned corrective action: The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implementing this corrective action by March 31, 2023.
View Audit 36679 Questioned Costs: $1
Finding 35004 (2022-002)
Material Weakness 2022
Housing Authority of the City of Norwalk
CT
Questioned Costs HUD Housing Programs Eligibility
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. A...
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implementing this corrective action by March 31, 2023.
View Audit 36679 Questioned Costs: $1
Stevenson University, Inc.
MD
Reporting Internal Control / Segregation of Duties
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: In the event that future grant fund reporting is required, the University will develop and implement an electronic process which will validate and provide a reconcilement of student counts and grant ...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: In the event that future grant fund reporting is required, the University will develop and implement an electronic process which will validate and provide a reconcilement of student counts and grant award amounts by student. Only information which has been validated will be included in periodic reporting. Anticipated Completion Date: February 28, 2023
View Audit 36678
Finding 35001 (2022-004)
Significant Deficiency 2022
Stevenson University, Inc.
MD
Internal Control / Segregation of Duties Student Financial Aid Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from a manual review process to an automated electronic process utilizing a combination of both Informer and Colleague reports. The process will identify student loan...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from a manual review process to an automated electronic process utilizing a combination of both Informer and Colleague reports. The process will identify student loan distributions which exclude the appropriate communication code. Additionally, responsibility for all loan correspondence has been moved to the loan coordinator position to ensure completion. Anticipated Completion Date: March 31, 2023
View Audit 36678
Stevenson University, Inc.
MD
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University has implemented this Student Self Service component of Colleague. Beginning in academic year 2022-2023, this system was used by students for acceptance of all loan awards and distribu...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University has implemented this Student Self Service component of Colleague. Beginning in academic year 2022-2023, this system was used by students for acceptance of all loan awards and distributions. Acceptance of the awards will be automatically captured by the system. The Associate Director of Financial aid will run weekly Informer and Blackboard system reports to confirm student withdrawal dates. The Associate Director will then calculate based on the withdraw date to ensure an accurate return of funds calculation. The Director of Financial Aid will verify all return of funds calculations performed by the Associate Director within the required time period. Anticipated Completion Date: July 1, 2022
View Audit 36678
Stevenson University, Inc.
MD
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from an entirely manual verification process to a hybrid automated electronic process utilizing a combination of both Informer and Colleague reports. These reports will...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from an entirely manual verification process to a hybrid automated electronic process utilizing a combination of both Informer and Colleague reports. These reports will focus on certain aspects of ISIR information such as Adjusted Gross Income and Taxes paid. Communication management rules will be validated by the Enrollment Management office. Anticipated Completion Date: March 31, 2023
View Audit 36678
Finding 34990 (2022-001)
Significant Deficiency 2022
Village Cooperative of Verona Hills
MO
Internal Control / Segregation of Duties Significant Deficiency
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
View Audit 34758
Finding 34987 (2022-001)
Significant Deficiency 2022
New Mexico Aging and Long-Term Services Department
NM
Subrecipient Monitoring Significant Deficiency
Corrective Action: Programmatic monitoring is included in the Department?s State Unit on Aging ACL State Plan and in the contracts for the Area Agencies on Aging. The Department will develop an internal policy and procedures to address program monitoring by December 31, 2022. The Department also ...
Corrective Action: Programmatic monitoring is included in the Department?s State Unit on Aging ACL State Plan and in the contracts for the Area Agencies on Aging. The Department will develop an internal policy and procedures to address program monitoring by December 31, 2022. The Department also has in the AAA contracts the annual submission of audits and reviews the AAA monthly invoices and back-up documentation for reimbursement verification. Timeline of Corrective Actions: December 31, 2022 Responsible Party(ies): Aging Network Division Director
View Audit 34757
Finding 34984 (2022-004)
Significant Deficiency 2022
Bernalillo Public School District
NM
Reporting Significant Deficiency Internal Control / Segregation of Duties
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) ? Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant ...
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) ? Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
View Audit 35408
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