2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) Federal program information: Funding agency: U.S. Department of Education Title: Impact Aid Program Federal Assistance Listing Number: 84.041 Award year: July 1, 2021 to June 30, 2022 Compliance Requirement: Reporting Condition: During our testwork over reporting we found the following: ? The District could not provide evidence to show that the certifications of the Native American were signed by the Governor of the Pueblo for 5 of the 25 students tested. ? The District could not provide evidence to show that the certifications of the Native American were signed by the District?s Superintendent and School Administer for 23 of the 25 students tested. Criteria: According to District?s policy for certifying the enrollment of Native American Students, the District requires that the Governor of the surrounding Pueblos certify which Pueblo members are attending the District?s schools by signing that they submitted a complete and accurate list to the District. Also, both the Superintendent and a School Administer must review the list and ensure that the students on the list are enrolled in one of the District?s schools. Effect: The District is not in compliance with the Special Reporting requirement as the rosters provided did not show evidence they had been properly reviewed by all required certifiers. Cause: The District had a change in the Director of Impact Aid in June of 2022 and the former Director moved offices and then was on vacation for a period and when the move happened, some of the certifications went missing. Auditor?s Recommendations: We recommend the District maintain the documentation of the certifications, scan them once they are completed so this issue doesn?t arise again in a future year. Agency Response: Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.