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Corrective Action Plans

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Finding 35008 (2022-003)
Significant Deficiency 2022
Legal Aid of Southeastern Pennsylvania, Inc.
PA
Reporting
Finding #3: Finding: The Annual Report on Emergency Non-Priority Cases was not submitted timely. Person responsible for resolution: Deputy Director for Operations Expected completion date: January 2023 Finding response: Management will ensure that this report is filed timely.
Finding #3: Finding: The Annual Report on Emergency Non-Priority Cases was not submitted timely. Person responsible for resolution: Deputy Director for Operations Expected completion date: January 2023 Finding response: Management will ensure that this report is filed timely.
View Audit 30712
Town of Hinsdale
NH
Allowable Costs / Cost Principles Procurement, Suspension & Debarment Matching / Level of Effort / Earmarking § 200.302 § 200.305 § 200.318 § 200.319 § 200.320
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Kathryn Lynch, Town Administrator Corrective Action Plan: The Town will be updating the Town?s procedures and policies...
Finding Summary: The Town did not have written policies, procedures, and standards of conduct relative to federal awards as required by the Uniform Guidance. Responsible Individual: Kathryn Lynch, Town Administrator Corrective Action Plan: The Town will be updating the Town?s procedures and policies to incorporate the requirements of Part 200 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Anticipated Completion Date: June 30, 2023
View Audit 37865
Elder Care One, Inc.
RI
Questioned Costs Cash Management Internal Control / Segregation of Duties
Elder Care One Inc. June 30, 2022 Corrective Action: Elder Care 1 Finding 2022-001 over payment of Payroll Reimbursement: Management will make an adjustment to the billing of payroll for September 1, 2022 to correct for the over billing . Responsible party: Michelle Cabana
Elder Care One Inc. June 30, 2022 Corrective Action: Elder Care 1 Finding 2022-001 over payment of Payroll Reimbursement: Management will make an adjustment to the billing of payroll for September 1, 2022 to correct for the over billing . Responsible party: Michelle Cabana
View Audit 36731 Questioned Costs: $1
Finding 35005 (2022-003)
Significant Deficiency 2022
Housing Authority of the City of Norwalk
CT
Questioned Costs HUD Housing Programs Eligibility
Views of responsible officials and planned corrective action: The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implem...
Views of responsible officials and planned corrective action: The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implementing this corrective action by March 31, 2023.
View Audit 36679 Questioned Costs: $1
Finding 35004 (2022-002)
Material Weakness 2022
Housing Authority of the City of Norwalk
CT
Questioned Costs HUD Housing Programs Eligibility
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. A...
Views of responsible officials and planned corrective action: The Authority accepts the recommendation of the auditor. The Authority will increase oversight in the Section 8 Housing Choice Vouchers program to ensure that established internal control policies are being followed on a timely basis. Adam Bovilsky, Executive Director, is responsible for implementing this corrective action by March 31, 2023.
View Audit 36679 Questioned Costs: $1
Stevenson University, Inc.
MD
Reporting Internal Control / Segregation of Duties
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: In the event that future grant fund reporting is required, the University will develop and implement an electronic process which will validate and provide a reconcilement of student counts and grant ...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: In the event that future grant fund reporting is required, the University will develop and implement an electronic process which will validate and provide a reconcilement of student counts and grant award amounts by student. Only information which has been validated will be included in periodic reporting. Anticipated Completion Date: February 28, 2023
View Audit 36678
Finding 35001 (2022-004)
Significant Deficiency 2022
Stevenson University, Inc.
MD
Internal Control / Segregation of Duties Student Financial Aid Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from a manual review process to an automated electronic process utilizing a combination of both Informer and Colleague reports. The process will identify student loan...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from a manual review process to an automated electronic process utilizing a combination of both Informer and Colleague reports. The process will identify student loan distributions which exclude the appropriate communication code. Additionally, responsibility for all loan correspondence has been moved to the loan coordinator position to ensure completion. Anticipated Completion Date: March 31, 2023
View Audit 36678
Stevenson University, Inc.
MD
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University has implemented this Student Self Service component of Colleague. Beginning in academic year 2022-2023, this system was used by students for acceptance of all loan awards and distribu...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University has implemented this Student Self Service component of Colleague. Beginning in academic year 2022-2023, this system was used by students for acceptance of all loan awards and distributions. Acceptance of the awards will be automatically captured by the system. The Associate Director of Financial aid will run weekly Informer and Blackboard system reports to confirm student withdrawal dates. The Associate Director will then calculate based on the withdraw date to ensure an accurate return of funds calculation. The Director of Financial Aid will verify all return of funds calculations performed by the Associate Director within the required time period. Anticipated Completion Date: July 1, 2022
View Audit 36678
Stevenson University, Inc.
MD
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from an entirely manual verification process to a hybrid automated electronic process utilizing a combination of both Informer and Colleague reports. These reports will...
Name of Responsible Individual: Melanie Mason, Director of Student Financial Aid Corrective Action: The University will transition from an entirely manual verification process to a hybrid automated electronic process utilizing a combination of both Informer and Colleague reports. These reports will focus on certain aspects of ISIR information such as Adjusted Gross Income and Taxes paid. Communication management rules will be validated by the Enrollment Management office. Anticipated Completion Date: March 31, 2023
View Audit 36678
Finding 34990 (2022-001)
Significant Deficiency 2022
Village Cooperative of Verona Hills
MO
Internal Control / Segregation of Duties Significant Deficiency
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
View Audit 34758
Finding 34987 (2022-001)
Significant Deficiency 2022
New Mexico Aging and Long-Term Services Department
NM
Subrecipient Monitoring Significant Deficiency
Corrective Action: Programmatic monitoring is included in the Department?s State Unit on Aging ACL State Plan and in the contracts for the Area Agencies on Aging. The Department will develop an internal policy and procedures to address program monitoring by December 31, 2022. The Department also ...
Corrective Action: Programmatic monitoring is included in the Department?s State Unit on Aging ACL State Plan and in the contracts for the Area Agencies on Aging. The Department will develop an internal policy and procedures to address program monitoring by December 31, 2022. The Department also has in the AAA contracts the annual submission of audits and reviews the AAA monthly invoices and back-up documentation for reimbursement verification. Timeline of Corrective Actions: December 31, 2022 Responsible Party(ies): Aging Network Division Director
View Audit 34757
Finding 34984 (2022-004)
Significant Deficiency 2022
Bernalillo Public School District
NM
Reporting Significant Deficiency Internal Control / Segregation of Duties
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) ? Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant ...
2022-004 ? Internal Controls over Compliance over Native American Student Certifications (Significant Deficiency) ? Jeanette Garcia, Indian Education Director will make sure the District's policy is followed and proper documentation supporting policy compliance is saved. Documentation for the grant application is gathered from November-January so the Indian Education Director will save the documents and provide them to the business office. After Application is submitted, the Indian Education Director will be saving the rest of the documents and providing them to the DSBS.
View Audit 35408
Finding 34983 (2022-001)
Significant Deficiency 2022
Village Cooperative of Asbury
IA
Internal Control / Segregation of Duties Significant Deficiency
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
The Board of Directors is and will remain involved in the financial affairs of the Cooperative.
View Audit 33772
Community Programs of Westchester Jewish Community Services, Inc.
NY
Procurement, Suspension & Debarment Allowable Costs / Cost Principles Equipment & Real Property Management
Section III- Federal Awards Findings and Questioned Costs Findings 2022-001, Allowable Costs (Assistance listing No. 93.498 Provider Relief Fund) Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of responsible officials: The tablets were purchased for a legitimate COVID purp...
Section III- Federal Awards Findings and Questioned Costs Findings 2022-001, Allowable Costs (Assistance listing No. 93.498 Provider Relief Fund) Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of responsible officials: The tablets were purchased for a legitimate COVID purpose, to allow, during a period of restricted visitation, community residence individuals to communicate with their families. This type of communication is essential for the wellbeing of the individuals. After the tablets were purchased but before they were deployed, family members themselves purchased tablets for the individuals in the residences. The tablets did not need to be deployed and except for two have been unused since purchase. Future use of the tablets is ear marked for use in the group homes. The Agency incurred costs to prevent, prepare for, or respond to the coronavirus in excess of Provider Relief Funds received. Had Provider Relief Funds not been used for the tablets in question, the Provider Relief funds would have been used for other appropriate costs. The Agency will review their policies to assure that expenditures charged to programs are used for intended purposes.
View Audit 30581
Finding 34981 (2022-002)
Significant Deficiency 2022
Community Programs of Westchester Jewish Community Services, Inc.
NY
HUD Housing Programs
Section III ? Federal Awards Findings and Questioned Costs Finding 2022-002,Replacement Reserves Deposits (Assistance Listing No. 14.181) Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of Responsible Officials: To address this issue the monthly replacement reserve bank transfe...
Section III ? Federal Awards Findings and Questioned Costs Finding 2022-002,Replacement Reserves Deposits (Assistance Listing No. 14.181) Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of Responsible Officials: To address this issue the monthly replacement reserve bank transfers have been set up in the banking system as ongoing automatic recurring transfers. A separate Financial Close and Compliance Check list will be put in place for Maple- Claremont and a step is will be added to the to reconcile cash (review and post recurring bank transfer activity) quarterly. An additional step will be added to assess any future changes to the replacement reserve transfer levels when the Contract renews annually. Estimated completion date: March 2023
View Audit 30581
Finding 34978 (2022-001)
Material Weakness 2022
Durant Community School District
IA
We have reviewed procedures and plan to make the necessary changes to improve internal control.
We have reviewed procedures and plan to make the necessary changes to improve internal control.
View Audit 30579
Finding 34976 (2022-001)
Significant Deficiency 2022
Westhampton Beach Union Free School District
NY
Eligibility Significant Deficiency Internal Control / Segregation of Duties
This corrective action plan is in response to the school district?s external auditor?s Single Audit report dated June 30, 2022 prepared by R.S. Abrams & Co, LLP. 1. Recommendation: We recommend the district develop a system of internal control to have the maintenance of effort calculator reviewed an...
This corrective action plan is in response to the school district?s external auditor?s Single Audit report dated June 30, 2022 prepared by R.S. Abrams & Co, LLP. 1. Recommendation: We recommend the district develop a system of internal control to have the maintenance of effort calculator reviewed and approved with all supporting documentation by a responsible administrator prior to submitting it to the State. We also recommend the district officials contact the State to verify procedures to file a revised MOE calculation, if considered necessary. Corrective Action: For the past five years the District has utilized a third party to process and submit its maintenance of effort calculations through the PPS office. Moving forward the business office will process, maintain and submit the maintenance of effort calculations to the State. Anticipated Completion Date: March 2023 with oversight from the Assistant Superintendent for Business.
View Audit 38144
Finding 34974 (2022-001)
Significant Deficiency 2022
Island Park Union Free School District
NY
School Nutrition Programs Cash Management Reporting
Current Year Finding #2022-001- Repeat Finding for 2021-001 According to 2 CFR section 200.305(b)(5), when non-federal entities are funded under the reimbursement method, the entity should pay for costs for which reimbursement ...
Current Year Finding #2022-001- Repeat Finding for 2021-001 According to 2 CFR section 200.305(b)(5), when non-federal entities are funded under the reimbursement method, the entity should pay for costs for which reimbursement was requested prior to the date of the reimbursement request. During our audit, we noted the monthly claims for reimbursement were not compared to reports from the point of sale ("POS") system by an individual other than the preparer of the claims report prior to submission. We recommended that the district have an individual other than the preparer of the claims report, review the reports from the POS system prior to submission to verify that the number of meals claim based on actual meals served. Corrective Action: Effective July 30th, 2022, the Food Service Manager will prepare and review the meal count and meal reimbursement to the reports from the point-of-sale system, then prior to submittal will give to the reports from the POS system to the Business Administrator, Mr. Salvatore Carambia to verify and approve the reports from the POS system that the number of meals claimed was based on actual meals served.
View Audit 36444
Finding 34970 (2022-002)
Significant Deficiency 2022
Davinci Academy of Arts and Science
MN
Procurement, Suspension & Debarment Internal Control / Segregation of Duties School Nutrition Programs
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE ? U.S. DEPARTMENT OF AGRICULTURE, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, CHILD NUTRITION CLUSTER ? FEDERAL ALN 10.553, 10.555, AND 10.559 2022-002 Internal Control Over Compliance With Suspension and Debarment Requirements Findi...
SIGNIFICANT DEFICIENCY IN INTERNAL CONTROL OVER COMPLIANCE ? U.S. DEPARTMENT OF AGRICULTURE, PASSED THROUGH MINNESOTA DEPARTMENT OF EDUCATION, CHILD NUTRITION CLUSTER ? FEDERAL ALN 10.553, 10.555, AND 10.559 2022-002 Internal Control Over Compliance With Suspension and Debarment Requirements Finding Summary 2 CFR ? 180 requires the Academy to establish and maintain effective internal control over compliance with requirements applicable to federal program expenditures, including suspension and debarment requirements applicable to the child nutrition cluster program. The Academy did not have sufficient controls in place within its child nutrition cluster of federal programs to ensure that it was not contracting for goods or services with parties that are suspended or debarred, or whose principals are suspended or debarred, from participating in contracts involving the expenditures of federal program funds. Corrective Action Plan Actions Planned ? The Academy will review policies and procedures relating to suspension and debarment for its federal programs and will ensure that all parties with which it contracts for goods or services exceeding $25,000 are eligible to participate in contracts involving the expenditures of federal program funding. Official Responsible ? The Academy?s Interim Executive Director, Holly Fischer. Planned Completion Date ? June 30, 2023. Disagreement With or Explanation of Finding ? The Academy agrees with this finding. Plan to Monitor ? The Academy?s Interim Executive Director, Holly Fischer, will ensure appropriate internal controls are in place to verify that any vendor with which the Academy contracts for goods or services exceeding $25,000 is not listed as suspended or debarred on the federal Excluded Parties List System website.
View Audit 36442
Finding 34948 (2022-001)
Significant Deficiency 2022
Independent School District No. 2397
MN
Reporting Special Tests & Provisions
2022-001 Claims Approval Corrective Action Plan (CAP): 1.Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2.Actions Planned in Response to Finding The Business Manager continues training dealing with governmental financial/accounting practices. 3.Offici...
2022-001 Claims Approval Corrective Action Plan (CAP): 1.Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2.Actions Planned in Response to Finding The Business Manager continues training dealing with governmental financial/accounting practices. 3.Official Responsible for Ensuring CAP Jim Wagner, Superintendent of Schools, is the official responsible for ensuring continued implementation of certain control measures. 4.Planned Completion Date for CAP June 30, 2023. 5.Plan to Monitor Completion of CAP The Le Sueur-Henderson School Board monitors this corrective action plan. Sincerely, Jim Wagner Superintendent of Schools
View Audit 36441
Pacific School of Religion
CA
Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring
December 1, 2022 U.S. Department of Education 400 Maryland Avenue SW Washington, DC 20202 Re: Corrective Action Plan Pacific School of Religion (PSR) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 01, 2021 through June 30, 2022 The find...
December 1, 2022 U.S. Department of Education 400 Maryland Avenue SW Washington, DC 20202 Re: Corrective Action Plan Pacific School of Religion (PSR) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 01, 2021 through June 30, 2022 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Finding 2022-001 Enrollment Reporting Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary: and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Recommendation: The School should revise its procedures to ensure accurate enrollment information is sent to NSLDS with the required timeframe for all students. Corrective Action Plan: Procedural changes implemented by the school during the Spring 2022 semester that allow for more frequent and timely enrollment reporting will correct this type of enrollment reporting error going forward. In addition, school administration will update procedures to verify status start dates for any enrollment changes specifically match the student?s enrollment in the student information system. Sincerely, Natasha Lee Vice President for Finance and Administration
View Audit 34647
National Church Residences of Travis County Tx Dba Cobblestone Court
OH
Reporting
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year, which caused an underfunding to the reserve for replacement totaling $33,658. Planned Corrective Action: The project did not have sufficient cash on hand to m...
Finding Number: 2022-001 Condition: The Corporation failed to make the required reserve for replacements deposits in the current fiscal year, which caused an underfunding to the reserve for replacement totaling $33,658. Planned Corrective Action: The project did not have sufficient cash on hand to make the required deposits in May and June. Management believes they have appropriate controls in place to make required deposits to the replacement reserve; however, was unable to do so without sufficient cash on hand. Management intends to make up the underfunded deposits during the year ended June 30, 2023. Contact person responsible for corrective action: Jill Kolb Anticipated Completion Date: 6/30/2023
View Audit 33426
Rose-Hulman Institute of Technology
IN
Special Tests & Provisions Student Financial Aid Matching / Level of Effort / Earmarking
The Institute will examine the documented destruction date on other student related files related to federal compliance requirements to ensure accuracy of document destruction date.
The Institute will examine the documented destruction date on other student related files related to federal compliance requirements to ensure accuracy of document destruction date.
View Audit 32794
Finding 34943 (2022-001)
Significant Deficiency 2022
Anointed Acres Housing Development
NC
§ 200.512
Finding 2022-001: The Corporation did not submit the Data Collection Form (SF-SAC) for the year ended September 30, 2021 to the Office of Management and Budget ("OMB") in a timely manner as required by Uniform Guidance section 2 CFR 200.512. Comments on the Finding and Each Recommendation: The Corpo...
Finding 2022-001: The Corporation did not submit the Data Collection Form (SF-SAC) for the year ended September 30, 2021 to the Office of Management and Budget ("OMB") in a timely manner as required by Uniform Guidance section 2 CFR 200.512. Comments on the Finding and Each Recommendation: The Corporation should submit all future Data Collection Forms in the required time frame. Action(s) taken or planned on the finding: Management concurs with the finding and recommendations and submitted the Data Collection Form on September 27, 2022.
View Audit 31627
Finding 34942 (2022-001)
Significant Deficiency 2022
Desoto County School District
MS
Questioned Costs Allowable Costs / Cost Principles School Nutrition Programs
Finding 2022-001 Corrective Action Plan a. Contact person responsible for corrective action: Stacey Graves, CFO b. Description of correction action to be taken: The district will exercise caution in ensuring calculations for indirect cost will calculated as directed by the Mississippi D...
Finding 2022-001 Corrective Action Plan a. Contact person responsible for corrective action: Stacey Graves, CFO b. Description of correction action to be taken: The district will exercise caution in ensuring calculations for indirect cost will calculated as directed by the Mississippi Department of Education. c. Anticipated completion date of corrective action: 3-24-23
View Audit 23807 Questioned Costs: $1
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