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Corrective Action Plans

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Finding 565176 (2022-008)
Material Weakness 2022
City of Paterson
NJ
Questioned Costs Procurement, Suspension & Debarment Cash Management
City was delayed due to staff shrotages. City is catching up and has controls set
City was delayed due to staff shrotages. City is catching up and has controls set
View Audit 359090 Questioned Costs: $1
Finding 565175 (2022-011)
Material Weakness 2022
City of Paterson
NJ
Questioned Costs Allowable Costs / Cost Principles
City was delayed due to staff shrotages. City is catching up and has controls set
City was delayed due to staff shrotages. City is catching up and has controls set
View Audit 359090 Questioned Costs: $1
Finding 565174 (2022-010)
Material Weakness 2022
City of Paterson
NJ
Questioned Costs Procurement, Suspension & Debarment Cash Management
City was delayed due to staff shrotages. City is catching up and has controls set
City was delayed due to staff shrotages. City is catching up and has controls set
View Audit 359090 Questioned Costs: $1
Finding 565074 (2022-002)
Material Weakness 2022
United Way of Marion County, Inc.
FL
Cash Management Eligibility Material Weakness
United of Marion County, Inc. experienced staff turnover during the ERA 1 & ERA2 which may have contributed to data not being regularly reconciled to the third-party grant tracking system. The United Way of Marion County, Inc has hired a full-time accounting professional to improve internal controls...
United of Marion County, Inc. experienced staff turnover during the ERA 1 & ERA2 which may have contributed to data not being regularly reconciled to the third-party grant tracking system. The United Way of Marion County, Inc has hired a full-time accounting professional to improve internal controls. Management as the time utilized the resources available to ensure residents received timely housing assistance.
View Audit 359012
Finding 565073 (2022-001)
Significant Deficiency 2022
United Way of Marion County, Inc.
FL
Cash Management Reporting Significant Deficiency
The individual random client sample of 60 participants did not detect any duplications. However, as a new administrator we became aware of the duplicates as identified in the reconciliation provided to the auditors. The manual process used contributed to the duplications in ERA1 and ERA2. The duplic...
The individual random client sample of 60 participants did not detect any duplications. However, as a new administrator we became aware of the duplicates as identified in the reconciliation provided to the auditors. The manual process used contributed to the duplications in ERA1 and ERA2. The duplications do not appear to be more than the allowable limits. If United Way of Marion County, Inc. would take on such a large endeavor in the future the organization would invest in a digital system. As the new President & CEO, I did my own sampling from the paper applications and payments for examination and gain knowledge of how system change would provide improved internal controls.
View Audit 359012
Finding 565072 (2022-002)
Significant Deficiency 2022
Milltwee Housing Development Fund Co, Inc.
NY
HUD Housing Programs Reporting
January 29, 2025 Management's Planned Corrective Action Plan For the Year Ended September 30, 2022 Names of contact person(s) responsible for corrective action: Derrick Taitt, President. Planned Corrective Action: The Board of Directors acknowledges the reporting deadline was not met. The Board wa...
January 29, 2025 Management's Planned Corrective Action Plan For the Year Ended September 30, 2022 Names of contact person(s) responsible for corrective action: Derrick Taitt, President. Planned Corrective Action: The Board of Directors acknowledges the reporting deadline was not met. The Board was in the process of engaging a new audit firm. We have implemented significant changes in internal controls over compliance to ensure the audit is completed and submitted by the required deadlines.
View Audit 359011
Finding 565071 (2022-001)
Significant Deficiency 2022
Milltwee Housing Development Fund Co, Inc.
NY
Reporting § 200.512
January 29, 2025 Management's Planned Corrective Action Plan For the Year Ended September 30, 2022 Names of contact person(s) responsible for corrective action: Derrick Taitt, President. Planned Corrective Action: The Board of Directors acknowledges the reporting deadline was not met. The Board wa...
January 29, 2025 Management's Planned Corrective Action Plan For the Year Ended September 30, 2022 Names of contact person(s) responsible for corrective action: Derrick Taitt, President. Planned Corrective Action: The Board of Directors acknowledges the reporting deadline was not met. The Board was in the process of engaging a new audit firm. We have implemented significant changes in internal controls over compliance to ensure the audit is completed and submitted by the required deadlines.
View Audit 359011
Finding 564774 (2022-004)
Significant Deficiency 2022
American Society for Engineering Education
DC
Eligibility
ASEE is working with the Program directors to ensure that proper and sufficient documentation is stored and retained for all federal awards. In addition, the organization is providing the proper tools to assist the Program Directors store and retain all documents safely for a long time.
ASEE is working with the Program directors to ensure that proper and sufficient documentation is stored and retained for all federal awards. In addition, the organization is providing the proper tools to assist the Program Directors store and retain all documents safely for a long time.
View Audit 358839
Finding 564773 (2022-003)
Material Weakness 2022
American Society for Engineering Education
DC
Cash Management
The Accounting department has established policies and procedures to ensure that grant billing is done properly and reconciled monthly. Part of the CFO and Controller’s duty is to ensure that grant billing is reconciled monthly, and there are no variances or discrepancies with the billing, drawdowns...
The Accounting department has established policies and procedures to ensure that grant billing is done properly and reconciled monthly. Part of the CFO and Controller’s duty is to ensure that grant billing is reconciled monthly, and there are no variances or discrepancies with the billing, drawdowns, and expenses. Last, the CFO and Controller are currently working diligently to ensure grant billing is properly done in the period the expenses are incurred.
View Audit 358839
Puerto Rico and Municipal Islands Maritime Transport Authority
PR
Reporting
PRMTA no longer exists as an independent agency. All maritime operations and responsibilities were transfferred to PRITA. The last Single Audit for PRMTA was for this reporting period. SA 2024 report for PRITA was reported on time, which included maritime operations.
PRMTA no longer exists as an independent agency. All maritime operations and responsibilities were transfferred to PRITA. The last Single Audit for PRMTA was for this reporting period. SA 2024 report for PRITA was reported on time, which included maritime operations.
View Audit 358634
Finding 564446 (2022-004)
Significant Deficiency 2022
Day One
RI
Allowable Costs / Cost Principles Matching / Level of Effort / Earmarking § 200.405
Management’s Planned Corrective Action: Disagree; There was an error in staff name and not billed to SAPC Substance Abuse Prevention and Control-CPS. Responsible Party: Beaulieu Accountancy Corporation, Accountant Completion Date: 9/25/2024
Management’s Planned Corrective Action: Disagree; There was an error in staff name and not billed to SAPC Substance Abuse Prevention and Control-CPS. Responsible Party: Beaulieu Accountancy Corporation, Accountant Completion Date: 9/25/2024
View Audit 358580
Finding 564445 (2022-003)
Significant Deficiency 2022
Day One
RI
Reporting Matching / Level of Effort / Earmarking § 200.302 § 200.502 § 200.510
Management’s Planned Corrective Action: Disagree: We have established a cost center or “Department” for each federal program that clearly identifies federal expenditures. Our funders request monthly copies of receipts and payment issued to verify expenses. Responsible Party: Beaulieu Accountancy Cor...
Management’s Planned Corrective Action: Disagree: We have established a cost center or “Department” for each federal program that clearly identifies federal expenditures. Our funders request monthly copies of receipts and payment issued to verify expenses. Responsible Party: Beaulieu Accountancy Corporation, Accountant Completion Date: 9/25/2024
View Audit 358580
McGrath Native Village Council
AK
McGrath Native Village agrees with the finding and is in the process of engaging with the current auditors for subsequent delinquent audits.
McGrath Native Village agrees with the finding and is in the process of engaging with the current auditors for subsequent delinquent audits.
View Audit 358288
Finding 563973 (2022-009)
Significant Deficiency 2022
Bach Viet
CA
Allowable Costs / Cost Principles Cash Management
Management’s Planned Corrective Action: It is our policy that employees submit a time sheet that sets forth the hours worked on a bi-weekly basis. I have now requested that the employee reports the amount of time that they spend on program activities to accurately report time spent. Responsible Part...
Management’s Planned Corrective Action: It is our policy that employees submit a time sheet that sets forth the hours worked on a bi-weekly basis. I have now requested that the employee reports the amount of time that they spend on program activities to accurately report time spent. Responsible Party: Mel Demoff, Executive Director Completion Date: October 1, 2023
View Audit 358145
Finding 563972 (2022-008)
Significant Deficiency 2022
Bach Viet
CA
Significant Deficiency Internal Control / Segregation of Duties
Management’s Planned Corrective Action: It is the policy of the Association that all timesheets must be signed by the employee and the employee’s supervisor. At the present time all time sheets are given to me for review and approval. It is my responsibility to verify that the time sheets have the p...
Management’s Planned Corrective Action: It is the policy of the Association that all timesheets must be signed by the employee and the employee’s supervisor. At the present time all time sheets are given to me for review and approval. It is my responsibility to verify that the time sheets have the proper signatures on them before I give them to the bookkeeper for processing. I can only assume that the transactions that you reviewed were not complete due to the fact that timesheets were not signed due to the fact that some employees were not in the office due to Corvid. Responsible Party: Mel Demoff, Executive Director Completion Date: December 31, 2023
View Audit 358145
Finding 563971 (2022-007)
Significant Deficiency 2022
Bach Viet
CA
Allowable Costs / Cost Principles Cash Management Significant Deficiency
Management’s Planned Corrective Action: I am in the process of working with our CPA in implementing a Cost Allocation plan that will accurately allocate costs between all programs and these costs will be developing a system whereby the monthly reports will be based on number served rather than the n...
Management’s Planned Corrective Action: I am in the process of working with our CPA in implementing a Cost Allocation plan that will accurately allocate costs between all programs and these costs will be developing a system whereby the monthly reports will be based on number served rather than the number of participants. Responsible Party: Mel Demoff, Executive Director Completion Date: January 1, 2024
View Audit 358145
Finding 563946 (2022-005)
Significant Deficiency 2022
Neighborhood Medical Center, Inc.
FL
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.303 § 200.512
Neighborhood's prior auditor indicated just before time to begin the audit for FY2022; they would not be able to complete the audit because of staff shortages. Two RFPs were issued, and it took the center a year and a half to secure a new auditor. The 2022 audit will be completed by August 31, 202...
Neighborhood's prior auditor indicated just before time to begin the audit for FY2022; they would not be able to complete the audit because of staff shortages. Two RFPs were issued, and it took the center a year and a half to secure a new auditor. The 2022 audit will be completed by August 31, 2025. Engagement contracts have been issued for the 2023 and 2024 audits.
View Audit 358122
Finding 563945 (2022-004)
Material Weakness 2022
Neighborhood Medical Center, Inc.
FL
Questioned Costs Cash Management Material Weakness
Neighborhood Medical Center does have a formal process in place to ensure that the amount requested for payroll complies with the annual salary limitations required by HRSA. We were in the middle of moving from Quick Books to Work Force Go payroll system during this time. It appears that the perce...
Neighborhood Medical Center does have a formal process in place to ensure that the amount requested for payroll complies with the annual salary limitations required by HRSA. We were in the middle of moving from Quick Books to Work Force Go payroll system during this time. It appears that the percentage used to help us ensure this does not occur was omitted. It has been reviewd, and the information is in place to ensure the error will not occur again.
View Audit 358122 Questioned Costs: $1
Finding 563944 (2022-003)
Material Weakness 2022
Neighborhood Medical Center, Inc.
FL
Cash Management § 200.302 § 200.305
NMC has formal internal controls and policies and procedures for cash drawn downs. Our drawn downs are not on a reimbursement base, but advance basis. Funds were drawn down to pay the invoice in question. The mobile unit was being repaired, and when we notified it was ready to be picked up the fu...
NMC has formal internal controls and policies and procedures for cash drawn downs. Our drawn downs are not on a reimbursement base, but advance basis. Funds were drawn down to pay the invoice in question. The mobile unit was being repaired, and when we notified it was ready to be picked up the funds were drawn down. Once we were at the vendor to pick up the unit, it was discovered that it had not been properly repaired. The funds were not given to the vendor until the unit was properly repaired. We held the funds until such time.
View Audit 358122
Finding 563798 (2022-001)
Material Weakness 2022
Taylor Regional Hospital, Inc.
GA
Reporting Material Weakness
Taylor Regional Hospital, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2022. The finding from the March 31, 2022 Schedule of Findings and Questioned Costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule...
Taylor Regional Hospital, Inc. respectfully submits the following corrective action plan for the year ended March 31, 2022. The finding from the March 31, 2022 Schedule of Findings and Questioned Costs is discussed below. The finding is numbered consistently with the numbers assigned in the schedule. FEDERAL AWARD PROGRAM AUDIT FINDING Material Weakness (2022-001) Recommendation: We recommend the Hospital design and implement controls, including levels of review, to ensure accuracy and completion of the Hospital's Schedule. Planned Corrective Action: The 2022 Schedule was restated to reflect the two federal grants that were originally omitted. The Hospital will design and implement controls over financial reporting to ensure all grants are properly included on the Schedule in accordance with reporting requirements. Jonathon L. Green Chief Executive Officer
View Audit 358011
Finding 562198 (2022-004)
Material Weakness 2022
Mississippi County Public Facilities Board
AR
HUD Housing Programs
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September...
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September 1st 2024 for a management contract. These findings will be corrected by the executive team that is managing the housing authority. We plan to have everything corrected and in place by July 1st 2026. This staff will follow all rules and regulations in the future and will bring everything up to date. Wixson Huffstetler, Executive Director 5/6/2025
View Audit 357802
Finding 562197 (2022-003)
Material Weakness 2022
Mississippi County Public Facilities Board
AR
Internal Control / Segregation of Duties Procurement, Suspension & Debarment Reporting
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September...
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September 1st 2024 for a management contract. These findings will be corrected by the executive team that is managing the housing authority. We plan to have everything corrected and in place by July 1st 2026. This staff will follow all rules and regulations in the future and will bring everything up to date. Wixson Huffstetler, Executive Director 5/6/2025
View Audit 357802
Finding 562196 (2022-002)
Significant Deficiency 2022
Mississippi County Public Facilities Board
AR
HUD Housing Programs Reporting
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September...
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September 1st 2024 for a management contract. These findings will be corrected by the executive team that is managing the housing authority. We plan to have everything corrected and in place by July 1st 2026. This staff will follow all rules and regulations in the future and will bring everything up to date. Wixson Huffstetler, Executive Director 5/6/2025
View Audit 357802
Finding 562195 (2022-001)
Significant Deficiency 2022
Mississippi County Public Facilities Board
AR
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September...
Views of Responsible Officials and Planned Corrective Actions: The Mississippi County Public Facilities Board has several findings in their past years audit. These findings were under the past administration that was let go on June 30th 2024. We were contacted by the board and took over on September 1st 2024 for a management contract. These findings will be corrected by the executive team that is managing the housing authority. We plan to have everything corrected and in place by July 1st 2026. This staff will follow all rules and regulations in the future and will bring everything up to date. Wixson Huffstetler, Executive Director 5/6/2025
View Audit 357802
Finding 562181 (2022-001)
Material Weakness 2022
City of Williamsport
PA
Allowable Costs / Cost Principles Equipment & Real Property Management Special Tests & Provisions
During the audit period through 2022, there was a transition of fiscal and administrative personnel at the City of Williamsport. Due to findings of an internal financial investigation, the City communicated with appropriate parties and a grand jury was convened. The City has been and continues to be...
During the audit period through 2022, there was a transition of fiscal and administrative personnel at the City of Williamsport. Due to findings of an internal financial investigation, the City communicated with appropriate parties and a grand jury was convened. The City has been and continues to be under state and federal criminal investigations since February of 2020. Numerous financial records, extending over a 10-year period, have been provided to investigators. In June of 2022, the City hired a consultant to provide fiscal oversight on an ongoing basis and reconcile, to the extent possible prior financial records. Since that time, the City has enhanced internal control and implemented policies to assure accurate financial reporting and compliance. The City anticipates a similar finding for the December 31, 2020, 2021, and 2022 audits, but with the exception of the results of the criminal investigations, expects to resolve this finding for the December 31, 2023 audit.
View Audit 357789
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