Corrective Action Plans

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Corrective Action Plan for FYE December 31, 2024 Finding 2024-001 Corrective Action Plan: Management will implement periodic time studies throughout contract durations to support accurate allocation of personnel costs. Staff will be reminded of relevant compliance requirements, and internal proces...
Corrective Action Plan for FYE December 31, 2024 Finding 2024-001 Corrective Action Plan: Management will implement periodic time studies throughout contract durations to support accurate allocation of personnel costs. Staff will be reminded of relevant compliance requirements, and internal processes will be adjusted as needed. We will continue to monitor this area and document efforts to ensure ongoing alignment with applicable regulations. Contact Person Responsible for Corrective Action Plan: Lottie Albrecht, Director of Administration Phone Number: 607-940-0102 Email: lalbrecht@acbcservices.org Anticipated Completion Date of Corrective Action Plan: December 2025 (as part of preparation for fiscal year ending December 31, 2025)
View Audit 363928 Questioned Costs: $1
Person responsible for corrective action: Nicole Meland, Vice President of Finance and Operations Responsible official’s response: Management is in agreement with this finding. Corrective action planned: The Chamber Foundation has subsequently requested all audit reports from all subrecipients. Addi...
Person responsible for corrective action: Nicole Meland, Vice President of Finance and Operations Responsible official’s response: Management is in agreement with this finding. Corrective action planned: The Chamber Foundation has subsequently requested all audit reports from all subrecipients. Additionally, the Chamber Foundation has changed subaward formatting to ensure that all required information is included within the award. Planned implementation date of corrective action: Ongoing
2024-001: Subrecipient Monitoring Controls Person responsible for corrective action: Nicole Meland, Vice President of Finance and Operations Responsible official’s response: Management is in agreement with this finding. Corrective action planned: The Chamber Foundation has a comprehensive monitoring...
2024-001: Subrecipient Monitoring Controls Person responsible for corrective action: Nicole Meland, Vice President of Finance and Operations Responsible official’s response: Management is in agreement with this finding. Corrective action planned: The Chamber Foundation has a comprehensive monitoring plan to monitor all grant supported activities in accordance with program rules relative to EDA program including rules established by the program, those established by EDA, and by 2 CFR Part 200. Planned implementation date of corrective action: Ongoing
Finding 573036 (2024-001)
Material Weakness 2024
Internal control deficiency over activities allowed or unallowed and allowable costs/cost principles related to review of contract labor expenditures. Banner requires control labor resources to utilize the same time keeping system used by Banner employees to track worked time. Banner creates ‘reve...
Internal control deficiency over activities allowed or unallowed and allowable costs/cost principles related to review of contract labor expenditures. Banner requires control labor resources to utilize the same time keeping system used by Banner employees to track worked time. Banner creates ‘reverse invoices’ using the time tracked in Banner’s timekeeping system by contract labor resources and presents those hours/dollars to contract labor agencies for approval prior to remitting payment to those agencies. These invoices are reviewed by Banner’s staffing services team for reasonableness prior to being presented to the agencies for approval. There is an expectation that managers review and formally approve the timecards of contract labor resources in the timekeeping system, however, the reverse invoicing process moves forward even in the absence of a documented formal approval. Banner will implement a periodic monitoring process that provides a report of ‘forced sign offs’ (timecards without documented manager approval) to senior leadership in an effort to increase compliance with the timecard approval policy. Contact: Paul Nolde-Morrissey, Vice President and Corporate Controller Expected completion date: September 30, 2025
2024 – 007 – Procurement and Suspension and Debarment Federal Agency: Department of the Treasury Department of Interior Federal Program Title: Coronavirus State and Local Fiscal Recovery Funds (ARPA) Outdoor Recreation Acquisition, Development and Planning ALN: 21.027 15.916 Pass-Through Agency...
2024 – 007 – Procurement and Suspension and Debarment Federal Agency: Department of the Treasury Department of Interior Federal Program Title: Coronavirus State and Local Fiscal Recovery Funds (ARPA) Outdoor Recreation Acquisition, Development and Planning ALN: 21.027 15.916 Pass-Through Agency: Coronavirus State and Local Fiscal Recovery Funds (ARPA) N/A Outdoor Recreation Acquisition, Development and Planning Arizona State Park Trails Pass-Through Number(s): Coronavirus State and Local Fiscal Recovery Funds (ARPA) N/A Outdoor Recreation Acquisition, Development and Planning 04-007-652304 Award Number and Period: Coronavirus State and Local Fiscal Recovery Funds (ARPA) 1505-0271 3/3/2021 – 12/31/2024 Outdoor Recreation Acquisition, Development and Planning 04/18/2022-12/31/24 Statistically Valid Sample: No, and not intended to be a statistically valid sample Type of Finding: Material Weakness in Internal Control over Compliance and Noncompliance Condition/Context: Coronavirus State and Local Fiscal Recovery Funds (ARPA) – Audit procedures included selection and testing of five competitively procured vendor contracts. • Three out of five vendors tested for procurement did not provide support for the procurement method used, price/bid comparison, and cost analysis performed. • One out of five vendors tested did not have a valid contract on file. • Five out of five vendors tested did not provide support for the SAMS verification check that the winning vendor was not suspended nor debarred from receiving federal funds prior to awarding the contract. Outdoor Recreation Acquisition, Development and Planning – Audit procedures included selection and testing of five competitively procured vendor contracts. • Five out of five vendors tested for procurement did not provide sample support requested to test procurement method selected, price/bid comparison, and cost analysis performed. • Five out of five vendors tested did not provide support for the SAMS verification check that the winning vendor was not suspended nor debarred from receiving federal funds prior to awarding the contract.  FEDERAL AWARD FINDINGS (Continued) 2024 – 007 – Procurement and Suspension and Debarment (Continued) Corrective Action Plan: The City concurs with this finding. A restructuring is happening within the Finance Department. With the addition of the Grants Coordinator, this allows for the staff accountant to take on the duties of Procurement. The Procurement position was eliminated from the department in April 2019. The Procurement position will be responsible for oversight of all the City’s procurement processes. Anticipated completion date: December 2025 Contact Person: Mr. Joel Kramer, City Manager
Formula Grants for Rural Areas – Assistance Listing No. 20.509 Recommendation: We recommend the Organization revise its suspension and debarment policy to include process for retaining timestamp of search performed. Explanation of disagreement with audit finding: There is no disagreement with the a...
Formula Grants for Rural Areas – Assistance Listing No. 20.509 Recommendation: We recommend the Organization revise its suspension and debarment policy to include process for retaining timestamp of search performed. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Organization will take the steps necessary to properly document timing of suspension and debarment search performed. Names of the contact persons responsible for corrective action: Rich Pavek, Executive Director, and Kris Burkey, Finance Manager Planned completion date for corrective action plan: Ongoing
Consolidated Health Centers Grant – Assistance Listing No. 93.224 & 93.527 Recommendation: Our auditors recommended the Organization to review internal controls in regards to the determination, recording, and monitoring of the sliding fee process to ensure that appropriate sliding fee rates/categori...
Consolidated Health Centers Grant – Assistance Listing No. 93.224 & 93.527 Recommendation: Our auditors recommended the Organization to review internal controls in regards to the determination, recording, and monitoring of the sliding fee process to ensure that appropriate sliding fee rates/categories are utilized for each sliding fee encounter. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Organization made changes to improve the process and procedure based on the 2023 audit finding, but they were not implemented until midyear 2024 based on the completion of the audit. It is expected that 100% improvement in findings would not take place with this late implementation. There was an improvement over the prior year, especially in the lack of documentation on file. The monthly audit process to spot check applications for accuracy and ensure complete documentation in the chart was also implemented mid-year in 2024.
We accept this finding that we could not provide adequate verification or documented dates when an entity is being checked through the Sam.gov system prior to entering into a contract as defined in 2 CFR section 180.995. We have taken steps to correct the issue as of June 1, 2025. All new prospect...
We accept this finding that we could not provide adequate verification or documented dates when an entity is being checked through the Sam.gov system prior to entering into a contract as defined in 2 CFR section 180.995. We have taken steps to correct the issue as of June 1, 2025. All new prospective contractors will be entered into the Sam system and scanned for debarment prior to contracting with them by the Program Manager. In addition, we are in the process of updating our vendor agreements to include language so a vendor can attest they are not debarred from doing business with the federal government.
The Corporation screens applicants for eligibility by following the state of Indiana guidelines as provided through the INWIC system used to enter, track, and store information about applicants. Based on guidance contained in 7 CFR Section 246, states were encouraged to move to a paperless system. S...
The Corporation screens applicants for eligibility by following the state of Indiana guidelines as provided through the INWIC system used to enter, track, and store information about applicants. Based on guidance contained in 7 CFR Section 246, states were encouraged to move to a paperless system. Specifically, federal guidance contained in 7CFR 246.7 (i)(4) and (5)(i) outlines acceptable documentation to be included on certification forms as “a description of the document(s) used to determine residency and identity or a copy of the document(s) used or the applicant’s written statement when no documentation exists,” and “a description of the document(s) used to determine income eligibility or a copy of the document(s) in the file.” The State of Indiana has followed that guidance and does not require the Corporation to retain copies of the WIC applicant’s proof of eligibility. Therefore, the auditors were not able to test internal controls over compliance or compliance over the eligibility compliance requirement through re-performance and have issued a qualified opinion based on the scope limitations. Compliance with State of Indiana participant eligibility requirements is the responsibility of Leslie Miller, WIC Coordinator. As the Corporation follows the State of Indiana’s paperless system as described above, no further corrective action will be taken.
Finding 572934 (2024-001)
Material Weakness 2024
FINDING 2024-001 Finding Subject: 20.205 Highway Planning and Construction - Procurement Contact Person Responsible for Corrective Action: Commissioner Ron Jarman, Auditor Tammy Justice Contact Phone Number and Email Address: 765.745.0013, rjarman@rushcounty.in.gov; 765.932.2077, auditor@rushcounty....
FINDING 2024-001 Finding Subject: 20.205 Highway Planning and Construction - Procurement Contact Person Responsible for Corrective Action: Commissioner Ron Jarman, Auditor Tammy Justice Contact Phone Number and Email Address: 765.745.0013, rjarman@rushcounty.in.gov; 765.932.2077, auditor@rushcounty.in.gov Views of Responsible Officials: Rush County concurs with the finding. Description of Corrective Action Plan: The Commissioners will create a Procurement, Suspension & Debarment Policy with all necessary requirements. Anticipated Completion Date: September 2025
Finding 572658 (2024-003)
Material Weakness 2024
Finding 2024-003 – Subrecipient Monitoring Corrective Action Planned In 2024, management finalized revisions to the reports used to complete subrecipient risk assessments. Corrective actions have been implemented as of January 1, 2025 and the reports and process are functioning as intended and asses...
Finding 2024-003 – Subrecipient Monitoring Corrective Action Planned In 2024, management finalized revisions to the reports used to complete subrecipient risk assessments. Corrective actions have been implemented as of January 1, 2025 and the reports and process are functioning as intended and assessments are current. Control processes for subrecipients monitoring checklists have been modified to ensure complete and timely documentation is retained. Persons Responsible for Corrective Action Susan Norby, Division Chair - Research Finance Completion Date January 1, 2025
Finding 572657 (2024-002)
Significant Deficiency 2024
Finding 2024-002 – Cash Management Corrective Action Planned In 2024, management finalized revisions to the reports used to monitor subrecipient payments. Corrective actions have been implemented as of March 31, 2025 and the reports and monitoring process are functioning as intended and all reviews ...
Finding 2024-002 – Cash Management Corrective Action Planned In 2024, management finalized revisions to the reports used to monitor subrecipient payments. Corrective actions have been implemented as of March 31, 2025 and the reports and monitoring process are functioning as intended and all reviews are current. Persons Responsible for Corrective Action Susan Norby, Division Chair - Research Finance Completion Date March 31, 2025
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Mercy Apartments agrees with the audito...
Finding #2024-001 Current Year Reporting Package and Data Collection Not Filed Timely: Recommendation: We recommend that management implement procedures to ensure that reporting packages and data collection forms are filed timely in the future. Action taken: Mercy Apartments agrees with the auditor’s recommendations and will implement procedures to ensure timely filing in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315) 424-1821.
The selection checklist will be performed by the selection team, and the resulting scorecards will be forwarded to the Contracts Department and retained in their files. This step has been added to the Procurement Checklist to ensure there is confirmation by someone outside of the selection team that...
The selection checklist will be performed by the selection team, and the resulting scorecards will be forwarded to the Contracts Department and retained in their files. This step has been added to the Procurement Checklist to ensure there is confirmation by someone outside of the selection team that the proper scoring has been documented. Contracts requiring a scorecard will not be compiled without this documentation.
Finding Number: 2024-002 Recommendation: Inform subrecipients of the required federal award info outlined in § 200.332 Requirements for pass-through entities. Action Taken: 1. AANA has posted on its MAST website and application that: “The MAST program is funded by the United States Federal Governmen...
Finding Number: 2024-002 Recommendation: Inform subrecipients of the required federal award info outlined in § 200.332 Requirements for pass-through entities. Action Taken: 1. AANA has posted on its MAST website and application that: “The MAST program is funded by the United States Federal Government and is subject to all applicable federal statutes, regulations, and requirements. The receiving entity is not debarred, suspended, or otherwise excluded from using federal funds.” 2. AANA will include the following as a footnote on any MAST manuscripts and printed text: “Supported by a grant administered by The Arthroscopy Association of North America (AANA), with funding provided by the Military Advanced Surgical Treatment (MAST) Program.” 3. Request and/or ensure the following information through the contracting process with any MAST Subrecipient: a. Subrecipient's name (must match the name associated with its unique entity identifier) b. Subrecipient's unique entity identifier c. Subaward Period of Performance Start and End Date d. Subaward Budget Period Start and End Date e. Amount of Federal Funds Obligated in the subaward f. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity, including the current financial obligation g. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity h. Federal award project description, as required by the Federal Funding Accountability and Transparency Act (FFATA) i. Identification of whether the Federal award is for research and development j. Indirect cost rate for the Federal award (including if the de minimis rate is used in accordance with § 200.414) i. An approved indirect cost rate negotiated between the subrecipient and the Federal Government. If no approved rate exists, a pass-through entity must determine the appropriate rate in collaboration with the subrecipient. The indirect cost rate may be either: 1. An indirect cost rate negotiated between the pass-through entity and the subrecipient. These rates may be based on a prior negotiated rate between a different pass-through entity and the subrecipient, in which case the passthrough entity is not required to collect information justifying the rate but may elect to do so; or 2. The de minimis indirect cost rate. k. A requirement that the subrecipient permit the pass-through entity and auditors to access the subrecipient's records and financial statements for the pass-through entity to fulfill its monitoring requirements l. Verify that a subrecipient is audited as required Responsible Contact Person for Planned Corrective Action: Dennis Siena Anticipated Completion Date: September 30, 2025
FINDING 2024-003 Finding Subject: COVID 19 - Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Christy Smiley Contact Phone Number and Email Address: 812-663-2570, auditor@decaturcounty.in.gov Views of Responsible Officials...
FINDING 2024-003 Finding Subject: COVID 19 - Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Christy Smiley Contact Phone Number and Email Address: 812-663-2570, auditor@decaturcounty.in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: The suspension and debarment form is now in the bidder’s packet and is mandatory to bid per our prior corrective action plan. An employee in the auditor’s office double check’s the bidders packet to ensure that the S&D form and all required information is included prior to sending it to the vendor. If the purchase does not require bidding, but is over the $25,000 small purchase threshold, an auditor’s office employee is responsible for submitting the S&D form to the vendor prior to payment and keeping the form once returned in the file for that project/vendor. Anticipated Completion Date: March 2025
Name of auditee: Fiesta House Senior Housing, Inc. HUD auditee identification number: 122-EE166-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Curren...
Name of auditee: Fiesta House Senior Housing, Inc. HUD auditee identification number: 122-EE166-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-002: The Corporation's accounting books and records as submitted for audit included certain accounts which were not presented in accordance with accounting standards generally accepted in the United States of America ("GAAP"). As a result, audit adjustments provided by management were required to present the December 31, 2024 financial statements in accordance with GAAP. Comments on the Finding and Each Recommendation: Management should review the internal controls to ensure that the accounting software allows for timely recording of information and that a timely review of the reconciliations is completed by another accountant not responsible for the month end close. Action(s) taken or planned on the finding: The accounting software provider is being changed and a new system to indicate review and approval of the month end closing process will be implemented.
Name of auditee: Fiesta House Senior Housing, Inc. HUD auditee identification number: 122-EE166-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Curren...
Name of auditee: Fiesta House Senior Housing, Inc. HUD auditee identification number: 122-EE166-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-001: During the year ended December 31, 2024, the Corporation did not make the required deposits to the reserve for replacements.. Comments on the Finding and Each Recommendation: Management should make a deposit to the reserve for replacements for $1,711 for the delinquent deposits. In future periods, management should fund the reserve for replacements on an annual basis as required by the HUD regulatory agreement or request a suspension of deposits from HUD. Action(s) taken or planned on the finding: Management will make the delinquent deposit in 2025.
Finding 572581 (2024-002)
Significant Deficiency 2024
Name of auditee: Habibi Terrace, Inc. HUD auditee identification number: 143-EE054-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on...
Name of auditee: Habibi Terrace, Inc. HUD auditee identification number: 143-EE054-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-002: The Corporation's accounting books and records as submitted for audit included certain accounts which were not presented in accordance with accounting standards generally accepted in the United States of America ("GAAP"). As a result, audit adjustments provided by management were required to present the December 31, 2024 financial statements in accordance with GAAP. Comments on the Finding and Each Recommendation: Management should review the internal controls to ensure that the accounting software allows for timely recording of information and that a timely review of the reconciliations is completed by another accountant not responsible for the month end close. Action(s) taken or planned on the finding: The accounting software provider is being changed and a new system to indicate review and approval of the month end closing process will be implemented.
Finding 572580 (2024-001)
Significant Deficiency 2024
Name of auditee: Habibi Terrace, Inc. HUD auditee identification number: 143-EE054-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on...
Name of auditee: Habibi Terrace, Inc. HUD auditee identification number: 143-EE054-WAH-NP Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2024 CAP prepared by Name: Ana Ponce Position: President Telephone number: 323-231-1104 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding 2024-001: During the year ended December 31, 2024, the Corporation withdrew $5,980 from the reserve for replacements without obtaining HUD approval. Comments on the Finding and Each Recommendation: Management should make a deposit to the reserve for replacements for $5,980. Action(s) taken or planned on the finding: Management will make a deposit of $5,980 during the year ended December 31, 2025.
View Audit 363712 Questioned Costs: $1
The County’s Corrective Action Plan to address the condition is to put controls in place to ensure subaward agreements are current and include all required information, required information is provided to the subrecipient at the time of award issuance, subrecipients have a UEI, monitoring activities...
The County’s Corrective Action Plan to address the condition is to put controls in place to ensure subaward agreements are current and include all required information, required information is provided to the subrecipient at the time of award issuance, subrecipients have a UEI, monitoring activities are conducted in accordance with the subaward agreement, and subrecipient risk assessment and audit verification is documented.In addition, finance personnel will be provided with the proper education and training to ensure proper monitoring procedures are being followed.The County is in the process of finalizing an updated subaward agreement that includes all required information. The subrecipient has obtained the proper UEI.The County Auditor, Michelle Samford, will be responsible for ensuring that the Corrective Action Plan is implemented. The anticipated completion date is December 31, 2025.
Finding 572480 (2024-006)
Significant Deficiency 2024
The City will ensure that federal funding awards are reported on the FFTA website.
The City will ensure that federal funding awards are reported on the FFTA website.
Finding 572479 (2024-005)
Significant Deficiency 2024
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
Finding 572478 (2024-002)
Significant Deficiency 2024
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Aw...
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Award Year: 2023-2024 Criteria: The City is a subrecipient of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development. Per the grant agreement, the City must regularly monitor loan recipients’ compliance with the loan agreement and program guidelines. Condition: The City is not adhering to their established policy to oversee loan compliance requirements and has not retained adequate documentation to demonstrate ongoing adherence to these requirements. Cause: The noncompliance is attributed to the City being unfamiliar with the continuing loan compliance requirements specified within the CDBG grant program and grant agreement. Effect: The failure to comply with the continuing loan compliance requirements poses significant risks, including: • Potential mismanagement or misuse of funds by loan recipients. • Increased likelihood of default or financial instability among borrowers. • Inaccurate financial reporting and lack of accountability. • Overall diminished effectiveness and credibility of the CDBG program. Questioned Costs: No questioned identified. Context: We tested 8 out of 42 loans that existed prior to the fiscal year ended June 30, 2024, noting the City did not have sufficient documentation to support continuing loan compliance requirements were met. Through discussions with the City, the City was unaware of the continuing loan compliance requirements per the grant agreement. Repeat Finding: No Recommendation: To address and rectify this noncompliance issue, it is recommended that the following actions be implemented: • Provide comprehensive training on monitoring procedures and compliance requirements. • Review grant policies checklists to ensure thorough and consistent treatment. • Establish a regular schedule for loan evaluations, document inspections, and follow-up actions. By taking these corrective measures, the City can ensure it meets the continuing loan monitoring requirements and supports the success and integrity of the Community Block Development program. Corrective Action Plan: The City acknowledges the finding regarding noncompliance with the continuing loan monitoring requirements for the Community Development Block Grant (CDBG) Home Improvement Program. We recognize the importance of ensuring full compliance with all grant requirements to maintain the integrity and effectiveness of the program and will implement the recommendations by September 30, 2026. Since 1985, the City of Inglewood has approximately 281 CDBG loans issued to homeowners under the CDBG Program for either homebuyer programs or for housing rehabilitation programs. Over the years the City has contracted with the outside agency, Inglewood Neighborhood Housing Services (INHS) to administer these homeowner loan programs for Inglewood residents. It has been demonstrated that the now dissolved INHS has issued loans to homeowners and may not have recorded each transaction accurately, thus resulting in some loans being paid off without proper noticing to the City. In 2007, the City retrieved the loan files from INHS in an attempt to reconcile the outstanding loans issued by INHS. The City’s CDBG Division along with the RDA has been tasked with reconciling the home loans for both HUD and the RDA. During this period, the City suffered a gradual reduction in HUD CDBG and HOME funds which resulted in the gradual reduction of key CDBG staff members, beginning with the separation of the Senior Grants Coordinator, the Grants Coordinator, the CDBG Division Accountant, and the CDBG Administrative Analyst. The remaining full-time staff and two new full-time CDBG Division staff, saw the retirement of the Grants Manager, and a series of five subsequent managers since 2013. Since 2019, the City stabilized its staffing to include a HUD Programs Manager who is responsible for overseeing the CDBG Loan Program. The HUD Programs Manager will ensure the loans are properly monitored, and serviced. The City has two Senior Program Specialists (SPS) who have a combined total of over 40 years’ experience in HUD Programs. It is important to note, one of the two SPS has been out on leave since December 2024. Corrective Action 1.0: The city will provide CDBG staff with comprehensive training on monitoring procedures and compliance requirements Corrective Action 2.0: CDBG staff will review grant policies checklists to ensure thorough and consistent treatment. Corrective Action 3.0: CDBG staff will establish a regular annual loan evaluation, document inspections, and follow-up actions. Projected Time of Completion: September 30, 2026 The name of the contact person responsible for the corrective action: Roberto Chavez, HUD Programs Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 ...
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 Audit period: 10/01/2023 to 09/30/2024 The finding from the September 30, 2024 schedule of findings and questioned costs is discussed below with the corrective action plan. Finding 2024-001: Delays in Financial Reporting Evaluation of Finding: Material Weakness and Noncompliance Criteria: Management is responsible for providing timely and accurate financial information. Because the City has expended over $750,000 in federal awards, Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), requires non-federal entities to submit their financial statements and single audit reports to the Federal Audit Clearinghouse (FAC) within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Per HUD REAC reporting requirements and 24 CFR Part 5, Subpart H of the Uniform Guidance, auditees must submit the reporting package, including the Schedule of Findings and Questioned Costs, to the Federal Audit Clearinghouse within 30 calendar days after receipt of the auditor’s report or nine months after the end of the audit period, whichever comes first. Condition: The City did not submit its financial statements and single audit reports to the FAC within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were submitted after the deadline of June 30, 2025. The City failed to submit the Real Estate Assessment Center (REAC) reporting package to the U.S. Department of Housing and Urban Development (HUD) within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were also submitted after the deadline of June 30, 2025. Cause: The financial reporting was delayed primarily due to the finalization of the Inglewood Basketball Entertainment Center (IBEC) transactions, which required extensive review and adjustments to ensure accuracy and compliance. Additionally, the resolution of compliance matters related to the sale of land parcels held by the Successor Agency further contributed to the delay. These complex processes necessitated thorough examination with specialists and coordination with attorneys, ultimately impacting the timely completion of the financial reports. Effect: The late submission of the financial statements, single audit, and REAC reports impairs the ability of the federal awarding agencies and pass-through entities to monitor the City’s compliance with federal requirements and to make informed decisions regarding the continuation or modification of federal awards. The late submission also results in noncompliance with the Uniform Guidance and HUD REAC, and increases the risk of fraud, waste, and abuse of federal funds. Context: The City’s financial statements and single audit reports are used by the federal awarding agencies and pass-through entities to assess the non-federal entity's financial condition, internal controls, and compliance with federal requirements. Repeat Finding: No Recommendation: LSL does not anticipate this finding to be repeated in the next fiscal year, as the IBEC transaction is expected to be fully resolved. With the completion of this transaction and the resolution of compliance matters related to the sale of land held by the Successor Agency, the processes that contributed to the delay in financial reporting will no longer be a factor. This will enable more timely and accurate financial reporting moving forward. Management Response: Management acknowledges the auditors finding regarding delays in financial reporting, including the late issuance of financial statements, and the timing challenges caused by the accounting treatment of complex or non-routine transactions. We recognize that timely financial reporting is essential to upholding public trust, supporting informed policy decisions, and ensuring compliance with applicable accounting standards and regulatory deadlines. The delays identified during the audit were primarily attributable to the following factors: • The occurrence of a complex and non-recurring transaction during the fiscal year that required significant time for proper technical analysis and documentation. • Dependencies on information from third-party agencies, consultants, and internal departments that impacted the timing of final reporting deliverables. Corrective Action Plan: In response to this finding, the City is taking the following steps to improve the timeliness and reliability of its financial reporting process: 1. Staff Development and Capacity: The City has initiated efforts to strengthen the Finance Department’s capacity by filling key vacancies, cross-training staff, and providing targeted professional development on complex accounting topics relevant to governmental reporting. 2. Proactive Technical Review: The City will identify and evaluate complex or unusual transactions on a proactive basis throughout the fiscal year and, where appropriate, consult with the City’s external auditors or subject matter experts prior to year-end. 3. Process and Timeline Enhancements: The City is updating its year-end financial close calendar to incorporate additional review periods for high-complexity areas and to better align internal workflows and external reporting timelines. 4. Improved Coordination and Documentation: The Finance Department is implementing enhanced coordination protocols with other departments and external service providers, as well as strengthening internal documentation procedures to ensure timely and accurate support for financial entries and disclosures. The City remains committed to enhancing its financial reporting processes and internal controls. Management believes these corrective actions will lead to more timely issuance of the City’s financial statements in future periods and will continue to monitor progress and make adjustments as necessary. The name of the contact person responsible for the corrective action: Luisana Gomez, Accounting Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
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