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Corrective Action Plans

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Finding 40154 (2022-002)
Significant Deficiency 2022
Virginia Union University
VA
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
See corrective action plan for chart/table.
See corrective action plan for chart/table.
View Audit 53516
Finding 40153 (2022-001)
Material Weakness 2022
Virginia Union University
VA
Student Financial Aid Cash Management Reporting
See corrective action plan for chart/table.
See corrective action plan for chart/table.
View Audit 53516
Finding 40152 (2022-004)
Material Weakness 2022
Virginia Union University
VA
Questioned Costs Student Financial Aid Eligibility
See corrective action plan for chart/table.
See corrective action plan for chart/table.
View Audit 53516 Questioned Costs: $1
William Peace Universirty
NC
Special Tests & Provisions Student Financial Aid
The Student Accounts Office will return funds to students within 14 days of the disbursement of Title IV funds when those funds create a credit balance on the student account. New procedures have been added within the department to review for credit balances upon their creation to ensure refunds are...
The Student Accounts Office will return funds to students within 14 days of the disbursement of Title IV funds when those funds create a credit balance on the student account. New procedures have been added within the department to review for credit balances upon their creation to ensure refunds are processed timely for all students owed a refund. Individuals Responsible for Corrective Action Plan: Susan Childs, Associate Vice President for Finance & Controller, 919-508-2033 Completion Date: September 2022
View Audit 53433
God's Bible School, College and Missionary Training Home
OH
Questioned Costs Student Financial Aid
FINDING 2022-008 ? Pell Award Calculation ALN and Program Expenditure: 84.063 ($484,684) Award Number: P063P213976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: $181 Condition Found: The amount of Pell grant awarded was calculated incorrectly for one of the twenty-nine s...
FINDING 2022-008 ? Pell Award Calculation ALN and Program Expenditure: 84.063 ($484,684) Award Number: P063P213976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: $181 Condition Found: The amount of Pell grant awarded was calculated incorrectly for one of the twenty-nine students who received Pell in our sample. The student was awarded Pell grant funds as if the student was enrolled full-time when the student was enrolled ? time. Corrective Action Plan: The School returned the $181 in question to the Department of Education in December 2022. Communication will be improved between the various offices on campus. Anticipated Completion Date: The corrective action was completed on December 13, 2022. Contact Person Valorie Quesenberry, Financial Aid Coordinator 513-763-6659
View Audit 48799 Questioned Costs: $1
God's Bible School, College and Missionary Training Home
OH
Student Financial Aid
FINDING 2022-006 ? Authorization to Hold Credit Balances ALN and Program Expenditures: 84.063 ($484,684) Award Number: P063P213976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: None Condition Found: For three of the twenty-eight students in our sample, the School held Ti...
FINDING 2022-006 ? Authorization to Hold Credit Balances ALN and Program Expenditures: 84.063 ($484,684) Award Number: P063P213976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: None Condition Found: For three of the twenty-eight students in our sample, the School held Title IV credit balances for longer than fourteen days without written authorization. Corrective Action Plan: The credit balances were returned to the students in question before the end of the academic year. The financial aid office will follow-up with the cashier to ensure that, in the absence of a signed authorization to hold credit balances authorization, the credit balance refunds requested are processed timely. Anticipated Completion Date: The corrective action was completed in November 2022. Contact Person Valorie Quesenberry, Financial Aid Coordinator 513-763-6659
View Audit 48799
Illinois Valley Community College Dist. No.513
IL
Student Financial Aid Eligibility Matching / Level of Effort / Earmarking
2022-002: Missing Entrance Counseling Documentation - Student Financial Aid Cluster - Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 ...
2022-002: Missing Entrance Counseling Documentation - Student Financial Aid Cluster - Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 Condition Found: During our student file testing, we noted one student out of 40 did not have documentation in their file to verify that entrance counseling occurred before the disbursement of loans. We consider the missing entrance counseling to be an instance of noncompliance with the Eligibility Compliance Requirement. Corrective Action Plan: We have updated our Loan checklist procedures to include printing the Master Promissory Note and Entrance Counseling confirmation off of the Common Origination and Disbursement website. Those print outs will be included in the student loan application packet and will be kept with the other student loan documents in the student?s file. Responsible Person for Corrective Action Plan: Eric Johnson ? Director of Financial Aid Implementation Date of Corrective Action Plan: 10/6/2022
View Audit 44197
Illinois Valley Community College Dist. No.513
IL
Special Tests & Provisions Student Financial Aid Reporting
2022-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster ? Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 ...
2022-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster ? Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30, 2022 Condition: During our Return of Title IV Fund testing, we noted that the College did not return Title IV Student Financial Aid for one out of twenty-five students tested until after 45 days when the student ceased attendance. We consider the untimely calculation and Return of Title IV Student Financial Aid to be an instance of noncompliance relating to the Special Tests and Provisions Compliance Requirement. Corrective Action Plan: We have updated our Intercession Procedures to include an early date to return Title IV Student Financial Aid, to occur prior to the 45 days when a student would cease attendance. With the earlier to occur date this will prevent this noncompliance issue from happening again. Responsible Person for Corrective Action Plan: Eric Johnson- Director of Financial Aid Implementation Date of Corrective Action Plan: 10/6/2022
View Audit 44197
God's Bible School, College and Missionary Training Home
OH
Student Financial Aid Matching / Level of Effort / Earmarking
FINDING 2022-009 ? R2T4 Calculations ALN and Program Expenditure: 84.063 ($484,684) 84.268 ($149,449) Award Number: P063P203976 P268K223976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: 84.063 ($1,167.43) Condition Found: All seven of the R2T4s completed by the School ...
FINDING 2022-009 ? R2T4 Calculations ALN and Program Expenditure: 84.063 ($484,684) 84.268 ($149,449) Award Number: P063P203976 P268K223976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: 84.063 ($1,167.43) Condition Found: All seven of the R2T4s completed by the School during the fiscal year were reviewed. The following items were noted: ? One R2T4 was calculated correctly, but $1,533.02 of Federal Grant funds were returned instead of $1,617.45 as required by the R2T4 calculation. ? One R2T4 was calculated correctly; however Federal Pell Grant funds totaling $1,083 were not returned to the Department of Education as required by the R2T4 calculation. ? One R2T4 was calculated correctly, but the funds were not returned timely. The correct amount of funds were returned before audit fieldwork began. Corrective Action Plan: The Student Financial Aid Director returned $84.43 of Federal Pell funds for the first student in question in November 2022. A total of $1,083 of Federal Pell Grant funds were returned for the second student in question on November 4, 2022. Procedures will be improved to ensure that the R2T4, funds are returned timely. Anticipated Completion Date: The corrective action was completed in November 2022. Contact Person Valorie Quesenberry, Financial Aid Coordinator 513-763-6659
View Audit 48799
God's Bible School, College and Missionary Training Home
OH
Student Financial Aid Reporting Matching / Level of Effort / Earmarking
FINDING 2022-007 ? NSLDS Reporting ALN and Program Expenditures: 84.268 ($149,449) Award Number: P268K223976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: None Condition Found: The incorrect effective date of an enrollment status change was reported to the National Stud...
FINDING 2022-007 ? NSLDS Reporting ALN and Program Expenditures: 84.268 ($149,449) Award Number: P268K223976 Federal Award Year: July 1, 2021 to June 30, 2022 Questioned Costs: None Condition Found: The incorrect effective date of an enrollment status change was reported to the National Student Loan Database System (?NSLDS?) for one of the twenty-eight students selected for testing. Corrective Action Plan: The Financial Aid Director updated the withdrawal date in NSLDS for the student in question in November 2022. Procedures will be improved to ensure that the correct withdrawal date is reported in NSLDS. Anticipated Completion Date: The corrective action was completed in November 2022. Contact Person Valorie Quesenberry, Financial Aid Coordinator 513-763-6659
View Audit 48799
Finding 39917 (2022-001)
Material Weakness 2022
The University of Chicago
IL
Student Financial Aid Eligibility Period of Performance § 200.303
CFDA Numbers: Various Program: Student Financial Assistance Cluster Corrective Action: The Registrar's Office has implemented a comparison process where graduates are verified against the National Student Clearinghouse grad only file. Implementation Date: 8/21/22 Corrective Action: The Registrar's O...
CFDA Numbers: Various Program: Student Financial Assistance Cluster Corrective Action: The Registrar's Office has implemented a comparison process where graduates are verified against the National Student Clearinghouse grad only file. Implementation Date: 8/21/22 Corrective Action: The Registrar's Office has implemented a process to verify SSNs on record and correct student records. Implementation Date: 1/20/22 Corrective Action: The Registrar's Office will develop a business process to review term withdrawals for program/campus level discrepancies. Implementation Date: 6/12/23 Contact Person: Scott Campbell and Amanda Fijal
View Audit 48521
Finding 39230 (2022-002)
Significant Deficiency 2022
Seattle University
WA
Reporting Student Financial Aid
Finding 2022-002: Reporting Corrective Action The University has reviewed its reporting process. The responsible department has strengthened its process and controls to include an audit process to ensure the timeliness of reporting disbursement to meet the requirement of 15 days. Anticipated Date...
Finding 2022-002: Reporting Corrective Action The University has reviewed its reporting process. The responsible department has strengthened its process and controls to include an audit process to ensure the timeliness of reporting disbursement to meet the requirement of 15 days. Anticipated Date of Completion: June 2023
View Audit 44818
Finding 39229 (2022-001)
Significant Deficiency 2022
Seattle University
WA
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Finding 2022-001: Special Tests and Provision ? Return to Title IV Funds Corrective Action The University has reviewed the process and controls related to the return to Title IV requirement. The responsible department has implemented controls to ensure that the correct dates are used and returns a...
Finding 2022-001: Special Tests and Provision ? Return to Title IV Funds Corrective Action The University has reviewed the process and controls related to the return to Title IV requirement. The responsible department has implemented controls to ensure that the correct dates are used and returns are made within the 45 day requirement. Anticipated Date of Completion: June 2023
View Audit 44818
Finding 39138 (2022-004)
Material Weakness 2022
Oakland County, Michigan
MI
Reporting Student Financial Aid Material Weakness § 200.502 § 200.510
Finding Number: 2022-004 Condition: The schedule of expenditures of federal awards (SEFA) initially presented for audit was not complete and accurate. Planned Corrective Action: A new report in Workday is being created to ensure all expenditures for federal awards are included. Contact person respon...
Finding Number: 2022-004 Condition: The schedule of expenditures of federal awards (SEFA) initially presented for audit was not complete and accurate. Planned Corrective Action: A new report in Workday is being created to ensure all expenditures for federal awards are included. Contact person responsible for corrective action: Laura Randall Anticipated Completion Date: 10/31/2023
View Audit 37913
Finding 39064 (2022-002)
Material Weakness 2022
Williamsburg Technical College
SC
Student Financial Aid Allowable Costs / Cost Principles
2022-002. Return of Title IV Funds Name of Contact Person Responsible for the Corrective Action Plan: Melissa A Coker Corrective Action Plan: The College administration has met and is in the process of implementing controls and procedures to ensure that all Title IV funds are properly monitored and ...
2022-002. Return of Title IV Funds Name of Contact Person Responsible for the Corrective Action Plan: Melissa A Coker Corrective Action Plan: The College administration has met and is in the process of implementing controls and procedures to ensure that all Title IV funds are properly monitored and reviewed. Anticipated Completion Date: Fiscal year 2023.
View Audit 44948
Finding 38866 (2022-006)
Significant Deficiency 2022
Salem Community College
NJ
Student Financial Aid Internal Control / Segregation of Duties
SCC/Student Services/Financial Aid will run a daily/weekly Discrepancy Report File for half-time awards to monitor Pell awards for up to six weeks after awards are made to ensure that students are under awarded.
SCC/Student Services/Financial Aid will run a daily/weekly Discrepancy Report File for half-time awards to monitor Pell awards for up to six weeks after awards are made to ensure that students are under awarded.
View Audit 46564
Finding 38863 (2022-007)
Significant Deficiency 2022
Salem Community College
NJ
Student Financial Aid Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
SCC/Student Services/Financial Aid will establish procedures to verify that Direct Loans are awarded and properly credited to student accounts by running reports for up to four weeks after awards are made to make sure no student has been overlooked. The two items flagged/identified for one student...
SCC/Student Services/Financial Aid will establish procedures to verify that Direct Loans are awarded and properly credited to student accounts by running reports for up to four weeks after awards are made to make sure no student has been overlooked. The two items flagged/identified for one student were not labeled correctly on the Billing Statement. However, they were properly credited to the student?s account.
View Audit 46564
Finding 38833 (2022-002)
Significant Deficiency 2022
The Corporation of Haverford College
PA
Student Financial Aid Significant Deficiency Internal Control / Segregation of Duties
2022-002 Title IV Credit Balances Recommendation: We recommend the College review its policies and procedures on communication of students who receive late disbursements of federal aid. Explanation of disagreeme...
2022-002 Title IV Credit Balances Recommendation: We recommend the College review its policies and procedures on communication of students who receive late disbursements of federal aid. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. There is no disagreement with the audit finding. Action taken in response to finding: This error resulted from staffing turnover. We have reviewed our procedure/process and can confirm that proper procedures are in place and that employee training has been completed, and we do not expect another occurrence. Name(s) of the contact person(s) responsible for corrective action: Barbara Wilson, Student Accounts and Michael Colahan, Student Financial Aid Director Planned completion date for corrective action plan: Effective January 2023
View Audit 37923
Finding 38832 (2022-001)
Significant Deficiency 2022
The Corporation of Haverford College
PA
Student Financial Aid Reporting Significant Deficiency
2022-001 National Student Loan Data Systems (NSLDS) Enrollment Reporting ? CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268 Recommendation: We recommend the College review its policies and procedures on reporting of enrollment status changes to NSLDS to ensure that all status changes are being report...
2022-001 National Student Loan Data Systems (NSLDS) Enrollment Reporting ? CFDA No. 84.007, 84.033, 84.038, 84.063, 84.268 Recommendation: We recommend the College review its policies and procedures on reporting of enrollment status changes to NSLDS to ensure that all status changes are being reported accurately to be in compliance with regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Since the College records are correct, we believe this resulted from an incorrect data field extracted during the integration process. The Registrar's Office is working with IITS to update the code generating the extract, as appropriate, so that the Program enrollment status date is equal to the campus-level status date when appropriate. Name(s) of the contact person(s) responsible for corrective action: James Keane, Registrar Planned completion date for corrective action plan: Effective January 2023.
View Audit 37923
Finding 38547 (2022-034)
Significant Deficiency 2022
State of Vermont
VT
Student Financial Aid Eligibility Significant Deficiency § 200.303
Corrective Action Plan: The Child Development Division (CDD) has recently switched to a new IT system, Child Development Division Information System (CDDIS), that will check for the child?s IV-E eligibility and check to make sure that the child is in an eligible placement. With these checks it will...
Corrective Action Plan: The Child Development Division (CDD) has recently switched to a new IT system, Child Development Division Information System (CDDIS), that will check for the child?s IV-E eligibility and check to make sure that the child is in an eligible placement. With these checks it will allow the child to be marked as IV-E eligible or not and draw down the appropriate funding to match the eligibility. Scheduled Completion Date of Corrective Action Plan: July 31, 2023 Contacts for Corrective Action Plan: Karolyn Long ? Karolyn.Long@vermont.gov Emily Hazard ? Emily.Hazard@vermont.gov
View Audit 30446
Finding 38394 (2022-001)
Significant Deficiency 2022
Roseman University of Health Sciences
NV
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
Corrective Action Plan - Finding: 2022-001: Special Tests and Provisions - Enrollment Reporting - Significant Deficiency in Internal Controls over Compliance. Corrective Action Plan: The University uses Microsoft Forms reporting to notify service units of withdrawals. The Dean (or designee) of each ...
Corrective Action Plan - Finding: 2022-001: Special Tests and Provisions - Enrollment Reporting - Significant Deficiency in Internal Controls over Compliance. Corrective Action Plan: The University uses Microsoft Forms reporting to notify service units of withdrawals. The Dean (or designee) of each program must manually update the Microsoft Office report of a withdrawal ad indicate the effective date, which triggers automated emails to the appropriate units. In the one instance of late reporting, the student was required to withdraw due to a no pass of a class, but he was allowed to complete a clinical/experiential course before being withdrawn. The Dean failed to enter the student's information after the student completed the clinical/experiential course, causing the delay in reporting. The Dean has since begun using reminders on his calendar to withdraw students in this situation. In addition, our Director of Institutional Assessment is in the process of developing and programming logic in the Micrsoft Forms report that allows the Dean to enter a future withdrawal date but delays the reporting of the withdrawal to the service units until that date, allowing the Dean to enter the information into the form immediately after a no pass that requires withdrawal. This will prevent the need to manual reminders to enter the date and prevent late withdrawal notifications. Contact Person Responsible for Corrective Action: Sally Mickelson, Director of Financial Aid. Anticipated Completion Date: December 31, 2022.
View Audit 32450
Finding 38387 (2022-010)
Material Weakness 2022
T.a. Lawson State Community College
AL
Special Tests & Provisions Student Financial Aid Material Weakness
Management's View: The College's term calendar did not properly reflect all semester breaks and holidays resulting in improper return calculations. Moving forward , the College will include all semester breaks and holidays in the calculation. Further, administrative withdrawal procedures were not co...
Management's View: The College's term calendar did not properly reflect all semester breaks and holidays resulting in improper return calculations. Moving forward , the College will include all semester breaks and holidays in the calculation. Further, administrative withdrawal procedures were not concise which caused discrepancies in student registration status. The student registration status is key to the calculation of the Title IV funds to be returned to the Department of Education. The discrepancy resolution was outside of the 45-day requirement causing the returns of Title IV funds to be untimely. Corrective Action Plan: The Director Student Financial Services, the Registrar and the Vice President of Instruction will work together to ensure communication and compliance with Faculty regarding administrative withdrawal policy and procedures.
View Audit 30293
Stephens College
MO
Student Financial Aid Reporting Significant Deficiency
Finding Reference Number: Finding 2022-001 Description of Finding: ?Statement of Condition: From our testing sample of ten (10) students, we found three (3) instances where changes in student status due to withdrawal were not reported timely and two (2) instances where the Title IV funds were not re...
Finding Reference Number: Finding 2022-001 Description of Finding: ?Statement of Condition: From our testing sample of ten (10) students, we found three (3) instances where changes in student status due to withdrawal were not reported timely and two (2) instances where the Title IV funds were not returned correctly or timely.? Statement of Concurrence or Nonconcurrence: In accordance with 34 CFR ? 668.22, Treatment of Title IV Funds When a Student Withdrawals, any changes to a student?s enrollment status are required to be reported within thirty (30) days, or within sixty (60) days if a roster file is expected within that time frame. Also, in accordance with 34 CFR ? 668.22, Treatment of Title IV Funds When a Student Withdrawals, all students who withdraw and receive Title IV funds should be identified so that return calculations can be performed and any refunds can be made within forty-five (45) days of the school?s determination that the student has withdrawn. The institution recognizes these findings, and that corrective action is required to follow the regulations outlined above. Corrective Action: Any changes to a student?s enrollment status will be reported within thirty (30) days, or within sixty (60) days if a roster file is expected within that time frame. An Office of the Registrar staff member will also review a listing of all students with enrollment status changes on a periodic basis to determine if these changes have been properly reported within the allotted time frame. Additionally, all official withdrawal and leave of absence notifications will be required to be in an electronic format to automatically notify the Office of Financial Aid. Name of Contact Person: Dane Fuhrman Vice President of Finance and Administration (573) 876-2364 Projected Completion Date: 8/1/2023
View Audit 36393
Concern- Professional Services for Children Youth, and Families
PA
Questioned Costs Student Financial Aid Subrecipient Monitoring
The Organization agrees with the finding. The staff assigned to this particular client had performance issues related to completing paperwork. The staff and their supervisor created a plan to complete outstanding reports, but the staff was terminated before this report was prepared. The Organization...
The Organization agrees with the finding. The staff assigned to this particular client had performance issues related to completing paperwork. The staff and their supervisor created a plan to complete outstanding reports, but the staff was terminated before this report was prepared. The Organization developed a revised tracking and submission system, and additional training on the new system will take place in November 2022.
View Audit 30040 Questioned Costs: $1
Villanova University
PA
Student Financial Aid Matching / Level of Effort / Earmarking Reporting
Enrollment Reporting - Executed in FY23 The University agrees with this finding. As a result, the University has taken the following action: The Office of the Registrar has adjusted their processes so that students who are on a LOA will continue to be in an AS- Active Student status for 180 days aft...
Enrollment Reporting - Executed in FY23 The University agrees with this finding. As a result, the University has taken the following action: The Office of the Registrar has adjusted their processes so that students who are on a LOA will continue to be in an AS- Active Student status for 180 days after their LOA and will have an active enrollment status (WL - LOA Withdrawn (NSC)) on the student registration form to ensure they are sent to the National Student Clearinghouse in a timely manner. The Office of the Registrar has also adjusted their processes so that students withdrawing at the end of a semester will have an active enrollment status (WE - Withdrawn EOT) on their student registration form to ensure they are sent to the National Student Clearinghouse in a timely manner.
View Audit 36878
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