FAC Explorer

Audit 54321

FY End
2022-05-31
Total Expended
$45.91M
Findings
2
Programs
10
Organization: Saint Mary's University of Minnesota (MN)
Year: 2022 Accepted: 2023-02-26
Auditor: Baker Tilly US LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
57899 2022-001 Significant Deficiency Yes N
634341 2022-001 Significant Deficiency Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $36.55M Yes 1
84.425 Education Stabilization Fund $2.57M Yes 0
84.038 Federal Perkins Loan Program $1.56M Yes 0
84.063 Federal Pell Grant Program $1.38M Yes 0
15.665 National Wetlands Inventory $469,808 - 0
84.033 Federal Work-Study Program $322,108 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $210,065 Yes 0
15.945 Cooperative Research and Training Programs ? Resources of the National Park System $156,463 - 0
15.808 U.s. Geological Survey_ Research and Data Collection $98,773 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $9,430 Yes 0

Contacts

Name Title Type
K8F4C6VG5MX5 Benjamin Murray Auditee
5074571443 Nicki Donlon Auditor
No contacts on file

Notes to SEFA

Title: Loan/loan guarantee outstanding balances Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The Federal Perkins Loan Program is administered directly by the University, and balances and transactions relating to this program are included in the University's basic financial statements. Loans outstanding at the beginning of the year and loans made during the year are included in the federal expenditures presented in the Schedule. Federal Perkins loans outstanding at May 31, 2022 totaled $1,332,458.
Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Saint Marys University of Minnesota under programs of the federal government for the year ended May 31, 2022. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net assets or cash flows of the University.

Finding Details

Finding 2022-001
Finding 2022-001: Significant Deficiency - Enrollment Reporting Repeat Finding 2021-002 Program: Federal Direct Student Loans CFDA Number: 84.268 Federal Agency: U.S. Department of Education Federal Award Identification Number: P268K221689 Federal Award Year: June 30, 2022 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the time frame prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: A total of twenty students were sampled and tested. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. A summary of the exceptions identified are as follows: ? For two students, the program and campus level enrollment information was not reported to the National Student Loan Data System (NSLDS) within 30 days or included in a response to a roster file within 60 days. ? For one student, the effective date between the program and campus level enrollment detail did not match and was not corrected within the required time frame. ? For four students, their graduated status was never reported to the NSLDS; however, three out of the four students were reported to the Clearinghouse. Cause: Institution failed to follow its procedures for reporting student status changes accurately and timely. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by institutions. If an institution does not review, update, and verify student enrollment statuses, effective dates of the enrollment status, and the anticipated completion dates, then the Title IV student loan records will be inaccurate. Questioned Costs: Not applicable. Context: Not applicable. Recommendation: It is recommended that policies and procedures are put in place to verify that the correct program level effective dates and enrollment statuses are reported to the NSLDS within the required time frames after the information has been submitted through the servicer (NSC). This could include a review of withdrawal or graduation dates compared to the effective dates and enrollment statuses reported to the NSLDS to make sure they are accurate.
Finding 2022-001
Finding 2022-001: Significant Deficiency - Enrollment Reporting Repeat Finding 2021-002 Program: Federal Direct Student Loans CFDA Number: 84.268 Federal Agency: U.S. Department of Education Federal Award Identification Number: P268K221689 Federal Award Year: June 30, 2022 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the time frame prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: A total of twenty students were sampled and tested. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. A summary of the exceptions identified are as follows: ? For two students, the program and campus level enrollment information was not reported to the National Student Loan Data System (NSLDS) within 30 days or included in a response to a roster file within 60 days. ? For one student, the effective date between the program and campus level enrollment detail did not match and was not corrected within the required time frame. ? For four students, their graduated status was never reported to the NSLDS; however, three out of the four students were reported to the Clearinghouse. Cause: Institution failed to follow its procedures for reporting student status changes accurately and timely. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by institutions. If an institution does not review, update, and verify student enrollment statuses, effective dates of the enrollment status, and the anticipated completion dates, then the Title IV student loan records will be inaccurate. Questioned Costs: Not applicable. Context: Not applicable. Recommendation: It is recommended that policies and procedures are put in place to verify that the correct program level effective dates and enrollment statuses are reported to the NSLDS within the required time frames after the information has been submitted through the servicer (NSC). This could include a review of withdrawal or graduation dates compared to the effective dates and enrollment statuses reported to the NSLDS to make sure they are accurate.