Finding Text
Audit Finding Reference Number 2022-003 ? Student Status Confirmation Report Federal Program and Specific Federal Award Identification CFDA Title and Number 84.268 Federal Direct Student Loan (Direct) Federal Award Year June 30, 2022 Federal Agencies U. S. Department of Education Pass-Through Entity Not applicable Criteria Title IV Regulations, 34 CFR Section 682.610 (c) (i) (ii) (iii) stipulated that if a university discovers that a loan has been made to or on behalf of a student who enrolled at that school, but who has ceased to be enrolled on at least a half-time basis; a student who has been accepted for enrollment at that school, but who failed to enroll on at least a half-time basis for the period for which the loan was intended, or a full-time student who has ceased to be enrolled on a full-time basis, the University must notify the guarantee agency. Conditions and Context I noted during my audit fourteen (14) students out of twenty-five (25) tested whose enrollment status was not reported or not reported correctly on the student status confirmation reports to the National Student Clearinghouse. Cause It appears that the University did not properly report the student?s enrollment status to the guarantee agency. Questioned Costs For purposes of the condition, I do not have any questioned costs. Effect Noncompliance with federal regulations. The University did not properly report the student?s status to the guarantee agency. Repeat Finding No. Recommendation I recommend that the University determine the student?s proper enrollment status and report the accurate status to the guarantee agency. Management Response It was brought to our attention that we are unable to update our third transmittal to NSC due an uploading error with Jenzabar. Once we were notified of this error, we began communicating with NSC to find an alternative route to submit the third transmittal. The third transmittal was submitted but we later learned that the file was rejected. Unfortunately during that time, the notification of the error message was inadvertently overlooked due to the challenges we were faced with during the recovery period of Hurricane Ida. To mitigate this from occurring in the future, we have discussed changing how and when our enrollment transmittal data will be reported. Furthermore, we had participated in training and scheduled additional training opportunities with Jenzabar to create an errorless transmittal process.