Finding No. 2023-005 – Biweekly and quarterly reporting and finding No. 2023–006 – Audit requirements for
auditees – report submission
Conditions
1) For finding No. 2023-005: During our audit procedures regarding the compliance requirement related to
reporting, we noted that, during the fiscal year ...
Finding No. 2023-005 – Biweekly and quarterly reporting and finding No. 2023–006 – Audit requirements for
auditees – report submission
Conditions
1) For finding No. 2023-005: During our audit procedures regarding the compliance requirement related to
reporting, we noted that, during the fiscal year ended June 30, 2023:
• For ALN 21.027 - Coronavirus State and Local Fiscal Recovery Fund - ARP Act
✓ The Corporation was not able to provide audit evidence for the submission of four (4) biweekly reports, out
of a sample of eight (8) reporting dates.
✓ One (1) monthly report, out of a sample of eight (8) reporting dates, was submitted later than its due date as
follows:
• For ALN 97.036 - Disaster Grants – Public Assistance (Presidentially Declared Disasters) Program The
Corporation was required to submit four (4) quarterly reports during the year ended June 30, 2023. The
Corporation provided incomplete reports for quarters 3 and 4. The report of quarter 3 does not include the
correct amounts already expensed by the Corporation, while the report of quarter 4 was not completed and
signed by the preparer.
2) For finding No. 2023-006: The data collection form and the reporting package for the year ended on June 30,
2023 was not submitted to the Federal Audit Clearinghouse within the timeframe prescribed by the Uniform
Guidance.
Corporation response
The Corporation agrees with the findings
Corrective Action Plan
Upon receipt of the audit findings, we initiated an immediate review of our monthly reporting procedures. We have
identified specific areas that require attention and are implementing immediate corrective actions to address the
identified deficiencies.
• Policies and Procedures Review - Simultaneously, we are reviewing our existing policies and procedures
related to monthly reporting. This includes a reassessing reporting timeline, data validation processes, and
the overall framework for ensuring accuracy and completeness in our monthly reports.
•
Staff Training and Development - Recognizing the critical role of our personnel in the reporting process, we are providing additional training to the individuals involved. This training will emphasize the importance of adherence to reporting guidelines, accurate data entry, and the significance of meeting established deadlines.
•
Communication Protocol Enhancement - We recognize the importance of effective communication regarding reporting processes. To address this, we are enhancing us communication protocols to ensure that all relevant stakeholders are informed of reporting requirements, timelines, and any changes to procedures.
•
Finance Team - The Corporation has changed its management staff structure in the finance and budget department, with the mission of improving the monitoring process and compliance with federal and local regulations. A new Finance and Budget Director and the Associate Director of Finance and Budget have been appointed.
Name of the contact person responsible for corrective action plan
Jesús A. Rodríguez Avilés – Financial Planning and Analysis Director
Anticipated Completion date
June 30, 2025