Finding 2023-022
Pandemic EBT Food Benefits, ALN 10.542 - Lack of Documentation for School Modality Data Reviews
Management Views
MDHHS disagrees that not formally documenting the review details on the log rises to the level of a material weakness and material noncompliance.
MDHHS selects a sampl...
Finding 2023-022
Pandemic EBT Food Benefits, ALN 10.542 - Lack of Documentation for School Modality Data Reviews
Management Views
MDHHS disagrees that not formally documenting the review details on the log rises to the level of a material weakness and material noncompliance.
MDHHS selects a sample of schools that submitted data and verifies the accuracy of Pandemic EBT (P-EBT) school modality data reported, documenting the schools reviewed within a log. Following the written business process, P-EBT staff first identify public information available to verify the school’s modality data such as the school’s calendar or news articles, and then reach out to school administration if public information is not available. If additional steps are required to reconcile the data, P-EBT staff document the support and results, sign off on the reconciliation, and forward to a supervisor for review. For this review period, no discrepancies were identified between what the school reported, and school websites. Since no discrepancies were noted, staff verbally communicated the review results to the manager and the log of sample items reviewed were kept within a shared drive.
Planned Corrective Action
MDHHS has no corrective action planned at this time as P-EBT benefit issuance ended as of May 11, 2023. No additional benefits will be issued in fiscal year 2024.
Anticipated Completion Date
Not applicable
Responsible Individual(s)
Kathy Cornell, MDHHS